Cleaning Sponge Case Study by Dragon Sourcing

Dragon Sourcing - 龙源
Delivering sustainable sourcing value from emerging markets
Cleaning Sponge Case Study

Objectives and approach
Context
Overall Objectives: Identify and pre-qualify suppliers.
Categories:
- Cleaning sponge
Countries in scope:
- China
Deliverables:
- Supplier database
- RFI-RFQ template
- RFI-RFQ analysis report
- Supplier profiles and ranking
- Suppliers pre-audit reports (optional)
DS Approach
1. Demand Analysis: Work with Client to define and understand the
machine and requirements (specs, volumes, materials, production
technology requirements)
2. Supply Market Analysis: Identify long list of potential suppliers in the
countries in Scope by leveraging B2B Websites, DS Database, Fair
catalogues, Chamber of Commerce, Magazines, Network, References.
3. Telephone Pre-screening: Selection of suppliers to be included in the
RFI-RFQ process by telephone pre-screening based on agreed simple
criteria (e.g. capability to make the product, minimum company size,
quality certifications, interest in participating)
4. Develop RFI-RFQ: Prepare an RFI-RFQ document, with an aligned
Balanced Scorecard that has the objective to pre-qualify the
competitiveness and capabilities of the suppliers, including: Background,
Financials, Client references and Product experience, Quality certification
& processes, Social Responsibility, Manufacturing/technology capability,
R&D capability
5. Administer the RFI-RFQ : The RFI-RFQ is translated in relevant
languages and distributed to the suppliers, with telephone follow-up to
push for maximum participation.
6. Analyze response through a balance score card developed with Client s
and preparation of a report which profiles & objectively ranks the
suppliers by capability, including a recommendation for those to be
audited.
7. Pre-audits (optional): Carry pre-audits of recommended suppliers in
order to identify those to have you audit.

Stage 1: Supplier Pre-Qualification
No. Step Deliverables
1.
Demand Analysis
Work with IKKS to define and understand the Products and requirements (specs, volumes, current unit
prices, delivery destinations of delivery/consumption). Collect samples of the products in order to ensure
potential suppliers fully understand them
• Kick-Off Report
2.
Supply Market Analysis
Identify long list of potential manufacturers in countries in scope by leveraging B2B websites, DS database,
fair catalogues, Chamber of Commerce, magazines, network, references.
• Supplier Long List
3.
Telephone Pre-screening
Selection of manufacturers to be included in the RFI/RFP process by telephone pre-screening based on
agreed simple criteria (e.g. capability to make the product, can export, quality certifications, interest in
participating, etc.
• Shortlist for RFI-RFQ
process
4.
Develop RFI/RFQ document
Prepare an RFI/RFQ document, with an aligned balanced scorecard that has the objective to pre-qualify the
competitiveness and capabilities of the manufacturers, including: background, financial, client and product
experience, quality certification & processes, social responsibility, manufacturing/technology capability, R&D
capability.
• RFI-RFQ Template
• Balanced Scorecard
5.
Administer the NDA: Administration and chasing for completion of the NDA with suppliers that have been
preselected
• NDA signed by
suppliers
6.
Administer RFI/RFQ:
The RFI/RFQ is translated to the local languages as relevant, and distributed to the relevant manufacturers,
with telephone follow-up to push for maximum participation.
• Completed RFI-RFQ’s
7.
Analyze RFI/RFQ Responses:
Analysis of RFI/RFQ responses, estimation of logistics costs, and preparation of a report, which profiles &
objectively ranks the manufacturers by capability and competitiveness, including a recommendation for
those to be audited.
• RFI-RFQ Report
• Supplier Profiles
• Proposed Shortlist for
Audit.

Stage 2: Audits, Selection & Contracting
No. Step Deliverables
8.
Similar samples collection:
Request selected suppliers in step 6 to send “similar” samples i.e.: samples of products which
suppliers have off-the-shelf that are not prototypes of IKKS products but products that are as similar as
possible to Lillebaby products
• Similar samples.
9.
Prepare for Audits
Planning the audit schedule, budget, and drafting the Audit Questionnaire that will be used for the
supplier self-assessment and on-site audits.
• Audit Plan
• Audit Questionnaire
10.
Conduct Audits
Distribution of the audit questionnaire to manufacturers for their self-assessment followed by onsite
audits of all the manufacturers. Focus is management, logistics, production, quality and includes
photos & videos where allowed.
• Completed Audit
Questionnaires
11.
Analyze Audit Results:
Analysis of the audit results together with RFI/RFQ results and preparation of a report that ranks the
manufacturers, including a recommendation for those for sample development.
• Audit Report
• Supplier Audit Profiles
• Proposed Shortlist for
Sampling
Shortlist for Sampling Agreed
12.
Sample Development & Testing
Managing the sample development and testing iterations to determine which suppliers can meet the
quality.
• Samples
• Sample Analysis Reports
13.
Negotiation & Contracting
Conducting final negotiations with the shortlisted manufacturers.
• Contract(s)
Milestone: Contracts Secured
• The time required to perform the audits will depend on how many suppliers need to be audited and their location.

Steps
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8
Apr 23 Apr 30 May 7 May 14 May 21 May 28 June 4 June 11
1. Demand Analysis
2. Supply Market Analysis
3. Telephone Pre-screening
4. Develop RFI/RFQ
5. Administer RFI/RFQ
6. Analyze RFI/RFQ Responses
1 RFI/RFQ approved per category
2
Stage 1 to be completed in 8 weeks. A weekly progress report will be send every Friday
Supplier profiles with
recommendations.
Today
Started FinishedNot-started

Demand Analysis
# SKU Picture
Annual Qty
(Unit)
Cartons
Units/Cart
on
Unit Price
(RMB)
Total
Amount
(RMB)
Packaging Way 1 Packaging Way 2
Quality
Requirement
1 Ref 07-4 Doble Uso 1,082,880 3,760 288 0.458 495,959
1 or 3 units per carton
card
24 bags of 12 sponges
each
corrugated boxes are
doble wall
a Display box where you
have 48 sponges (please
see picture attached)
1. The green part
must be compact,
thick, and when
placing the sponge
towards the light
you can not see
through.
2. Yellow part must
be of good density
and color. Density
is important since if
not the glue the
factory uses will
not hold the
sponge together.
2
Ref 10-4 Doble Uso
AR
506,880 1,760 288 0.600 304,128
3
Ref 20-4 Doble Uso
Slim
826,560 2,870 288 0.365 301,694
4 Ref 13-4 Abrasiva 496,800 1,725 288 0.287 142,582
5
Ref 18-4 Abrasiva
AR
68,832 239 288 0.467 32,145

Clarification questions
Dragon Sourcing Questions Feedback from Client
• What are your key MUST have criteria for a suitable supplier
selection?
• Manufacture
• What are the minimum (MUST Have) quality, environmental and
product certifications that you require? For example, ISO 9001 certified,
BSCI
• Not required
• Are there any suppliers that should NOT be included in the RF-RFQ
process?
xxxxxxxx
• Can your company name be used to support the RFI-RFQ process? YES
• Final delivery location, (City-Country) for suppliers to know NA
• Incoterm expected from the suppliers (Ex-work, FOB, CIF, DDP) in
case they are shortlisted from the RFI-RFQ process.
FOB

Telephone Pre-screening – Used to disqualify unsuitable suppliers from the selection
process.
No Category/SKUs Examples of Pre-screening question Importance
1 For all • Are you manufacturer for (specific category)
Traders
Discarded
2 For all • Can you export? Must have
Suppliers not able to answer the question for “Must have” will be considered as disqualified for next step of RFI-RFQ process.

Cleaning Sponge: 40 suppliers identified, all called, 18 passed pre-screen and RFI/RFQ
sent, 11 RFI/RFQs received
Process Steps China
Supplier Identification • Suppliers identified 40
Pre-screening
• Supplier passed pre-screening 18
• Suppliers failed Pre- screening 22
RFI-RFQ Administration
• Number of RFI-RFQ sent 18
• Intend to respond 11
• Number of only RFI received 0
• Number of both RFI-RFQ received 11

Supply Market Analysis
Process metrics follow up, 40 supplier called, 18 suppliers RFI-RFQ sent and 11
suppliers have replied RFI-RFQ.
A follow up RFI-RFQ feedback
chart was created from GSP

Building long supplier
list in GSP,
administration RFI-RFQ
in GSP
Suppliers Long list
An extensive supplier data base is built in GSP leveraging multiple sources of information

Agenda
1. Objectives and approach
2. Project planning and demand analysis
3. Progress to date
4. Reasons not to respond
5. Suppliers map
6. Supplier RFI Score and rank
7. Price Analysis
8. Next steps

Process metrics follow up
The rejection reasons for prescreening
Supplier pre-screen rejection
analysis
% Total
Duplicated suppliers 13.6% 3
Traders/distributors or Importers only 27.3% 6
Don't produce required products 59.1% 13
Total Rejected 100% 22
Supplier RFI/RFQ rejection analysis % Total
Traders/distributors or Importers only, 14.3% 1
Duplicated supplier 14.3% 1
Capacity full 28.6% 2
Consider themselves not competent for this
project
42.9% 3
Total Rejected 100% 7
The RFI-RFQ rejection
analysis was created
from GSP

Totally 11 suppliers replied RFI/RFQ. located in 4 province/city, 3 in Jiangsu, 5 in
Guangdong, 2 in Zhejiang, 1 in Tianjin.
Supplier Name City Province
Chinese Supplier 1 Yancheng Jiangsu
Chinese Supplier 2 Jiangmen Guangdong
Chinese Supplier 3 Jinghai Xian Tianjin
Chinese Supplier 5 Wuxi Jiangsu
Chinese Supplier 6 Ningbo Zhejiang
Chinese Supplier 8 zhongshang Guangdong
Chinese Supplier 9 Yancheng Jiangsu
Chinese Supplier 10 Dongguan Guangdong
Chinese Supplier 11 Jinhua Zhejiang
The map will be
created from GSP

Summary of RFI score, there is totally 11 suppliers replied RFI
Rank 1 2 3 4 5 6 7 8 9 10 11
Supplier Supplier 1 Supplier 2 Supplier 3 Supplier 4 Supplier 5 Supplier 6 Supplier 7 Supplier 8 Supplier 9 Supplier 10 Supplier 11
Business information 27 21 18 17 27 23 20 19 22 18 16
Production 35 35 35 35 26 26 26 26 26 26 26
Quality system 32 32 32 32 32 32 32 32 26 26 26
Total 94 87 85 84 84 81 78 76 75 71 68

Product data
Kitchen Sponge FOB price in USD per PC
Packing Way 1 - Unit Packs in Carton
SKU
Purchase Qty in
2017 PCS
Purchase Price
in 2017
RMB/PC
Purchase Price
in 2017 US$/PC
1 2 3 4 5 6 7 8 9 10 11
Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier
RFI Score 68 71 87 78 76 94 75 81 84 85 84
Ref 07-4 Doble Uso
1,082,880
¥0.475 $0.075 $0.034 $0.060 $0.064 $0.063 $0.075 $0.087 $0.080 $0.105 $0.087 $0.090 $0.133
Ref 10-4 Doble Uso
AR 506,880
¥0.656 $0.103 $0.046 $0.080 $0.065 $0.125 $0.087 $0.092 $0.098 $0.059 $0.120 $0.110 $0.163
Ref 20-4 Doble Uso
Slim 826,560
¥0.390 $0.061 $0.035 $0.051 $0.061 $0.070 $0.080 $0.084 $0.09 $0.109 $0.100 $0.105 $0.145
Ref 13-4 Abrasiva
496,800
¥0.347 $0.055 $0.065 $0.049 $0.090 $0.087 $0.113 $0.116 $0.12 $0.083 $0.140 $0.135 $0.299
Ref 18-4 Abrasiva
AR 68,832
¥0.504 $0.079 $0.079 $0.106 $0.16 $0.134 $0.115
Total Amount of
item 1-4
$211,280 $121,827 $171,657 $197,384 $232,662 $247,181 $267,903 $269,322 $274,938 $307,244 $307,073 $495,039
Average Price of
item 1-4
$0.074 $0.045 $0.060 $0.070 $0.086 $0.089 $0.095 $0.097 $0.089 $0.112 $0.110 $0.185
Total amount of
saving item
$94,432 $39,623 $31,116 $12,781 $8,114 $5,731 $2,690 $22,458 $0 $0 $0
Items Quoted 4 4 4 5 4 5 5 4 5 5 4
Saving ratio of
saving item
44.7% 18.8% 14.7% 6.0% 3.8% 2.7% 1.3% 10.6% 0.0% 0.0% 0.0%
Original Sample sent
(Yes/No)
NO YES NO NO YES YES YES NO YES NO YES
Remark 3pcs/card
Packing Way 1- Unit Packs in Carton
FOB unit price summary, total 11 suppliers quoted. There is 5 suppliers quoted all
the 5 items, 3 suppliers have lower average price and 8 suppliers quotations are
much higher.
5% Slightly
Higher
Lower
Price
Much
Higher
DS recommended

Suppliers recommended
Packing Way 1- Unit Packs in Carton
the 5 items, 3 suppliers have lower average price and 8 suppliers quotations are
much higher.

Product data
Kitchen Sponge FOB price in USD per PC
Packing Way 1 - Unit Packs in Carton
SKU
Purchase Qty in
2017 PCS
Purchase Price
in 2017
RMB/PC
Purchase Price
in 2017 US$/PC
1 2 3 4 5 6 7 8 9 10 11
Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier Supplier
RFI Score 68 71 76 87 94 78 75 81 85 84 84
Ref 07-4 Doble Uso
1,082,880
¥0.458 $0.072 $0.032 $0.065 $0.050 $0.068 $0.083 $0.068 $0.080 $0.110 $0.085 $0.088 $0.135
Ref 10-4 Doble Uso
AR 506,880
¥0.760 $0.120 $0.047 $0.085 $0.069 $0.070 $0.081 $0.130 $0.098 $0.066 $0.105 $0.126 $0.170
Ref 20-4 Doble Uso
Slim 826,560
¥0.399 $0.063 $0.034 $0.053 $0.061 $0.065 $0.069 $0.075 $0.087 $0.114 $0.100 $0.110 $0.150
Ref 13-4 Abrasiva
496,800
¥0.356 $0.056 $0.065 $0.049 $0.088 $0.095 $0.105 $0.092 $0.123 $0.086 $0.130 $0.140 $0.305
Ref 18-4 Abrasiva
AR 68,832
¥0.513 $0.081 $0.120 $0.084 $0.155 $0.110 $0.140
Total Amount of
item 1-4
$211,280 $173,834 $181,175 $210,040 $240,133 $247,228 $269,322 $292,507 $314,418 $318,655 $366,192 $507,866
Average Price of
item 1-4
$0.074 $0.064 $0.063 $0.075 $0.085 $0.091 $0.097 $0.105 $0.103 $0.104 $0.133 $0.190
Total amount of
saving item
$104,128 $37,384 $50,850 $29,652 $19,609 $4,468 $10,992 $27,212 $0 $0 $0
Items Quoted 47.6% 17.1% 23.3% 13.6% 9.0% 2.0% 5.0% 12.5% 0.0% 0.0% 0.0%
Saving ratio of
saving item
4 4 4 4 5 5 5 4 5 5 4
Original Sample sent
(Yes/No)
NO YES YES NO YES NO YES NO NO YES YES
Packing Way 2- Display Box
the 5 items, item 1-4: 2 supplier have lower average price and 1 suppliers is slightly
higher but seems negotiable and 7 suppliers quotations are much higher.
5% Slightly
Higher
Lower
Price
Much
Higher
DS recommended

Suppliers recommended
Packing Way 2- Display Box
the 5 items, item 1-4: 2 supplier have lower average price and 1 suppliers is slightly
higher but seems negotiable and 7 suppliers quotations are much higher.

Total 5 suppliers recommended for next step.
1. the RFI score >70, which shows a relatively positive company background
2. there are 1-4 items quotation is lower and other items price is relatively higher
which could be negotiated
# Company Name Country Province City
Item
Quoted
# Item
with
saving out
of 5
RFI score
2017
Turnover
(M USD)
Workers
Reference
Sample
Received
(Yes/No)
Lead Time
Days for a
40feet
container
1 Supplier China Tianjin Tianjin 4 1-3 76 nill 100 Yes 35
2 Supplier China Jiangmen Guangdong 4 2-3 87 7.9 90 Yes 30
3 Supplier China Zhongshan Guangdong 4 4 71 5 100 Yes 30
4 Supplier China Yanchen Jiangsu 5 1 94 27.5 280 Yes 30
5 Supplier China Jinhua Zhejiang 5 1 78 7.5 60 No 30
6 Supplier China Dongguan Guangdong 5 1 75 6 70 Yes 25
7 Supplier China Yancheng Jiangsu 5 0 84 10 30 Yes 45
8 Supplier China Wuxi Jiangsu 5 0 85 27 150 Yes 45
9 Supplier China Jiangmen Guangdong 4 3-4 68 nill 95 Yes 30
10 Supplier China Ningbo Zhejiang 4 1 81 8 50 Yes 30
11 Supplier China Jiangmen Guangdong 4 0 84 20.5 170 Yes 45

Supplier Name: 供应商名称:
Audit Date: 审计日期:
Supplier Representative: 供应商代表:
Auditors: 审计员:
Audit Summary 审计摘要
0. Contents 0. 目录
1. Supplier Information sheet 1. 供应商信息表
2. Supplier Profile & Certificate 2. 供应商简介与证书
3. Overall Management 3. 总体管理
4. Production 4. 生产情况
5. Material Handling 5. 材料装卸
6. Quality Management 6. 质量管理
7. Health & Social Conditions 7. 健康与社会责任
8. Safety, Health & Environment (SHE) management 8. 安全、卫生与环境(SHE)管理
9. Certifications 9. 证书
10. Supplier pictures 10. 供应商图片
Supplier Name
August 30, 2018
Contact Name
Kathy Lu
Finally, the client selected 3 supplier to visit together with DS, there is a audit
questionnaire will be fulfilled and checked during the visit.
Following the brief chart of what will be check/audit during the visit

Supplier Representative: 供应商代表：
Group Name 集团名称
Street 街道
City 城市
State / Province 州/省
Country 国家
Zip code 邮编
Telephone 电话
Fax 传真
Contact Person 联系人
Cell No. 手机号码
xxxxxx Contact Person 联系人 xxxxxx
xxxxxx Cell No. 手机号码 xxxxxx
xxxxxx Telephone 电话 xxxxxx
xxxxxx Fax 传真 xxxxxx
China 中国 Country 国家 China 中国
528226 Zip code 邮编 528226
Nanhai Foshan 佛山南海 City 城市 Nanhai Foshan 佛山南海
Guangdong 广东 State / Province 州/省 Guangdong 广东
Office Address 办公地址 Facility Address 工厂地址
Wang Nang Industrial Zone.LianXing,LuocunTown 罗村镇联星旺南工业区 Street 街道
Wang Nang Industrial Zone.LianXing,LuocunTown
罗村镇联星旺南工业区旺达路厂房2号楼
Supplier Name
August 30, 2018
Contact Name
Kathy Lu
Facility Name 设施名称
Supplier Name: 供应商名称: Supplier Name
Year of establishment 成立年份
Ownership 所有权
Area in Sq. meter 经营面积（m2）
Total number of workers 员工总数
Own brands 自有品牌
OEM brands 代工品牌
Brand Founded year 品牌成立年份
Capital in RMB 固定资产
2017 turnover in RMB 2017年销售额（人民币）
2014
Domestic 国内 2%
EU 欧洲 23%
US 美国 68%
Australia 澳大利亚 1%
Others 其它 6%
Business license certificate 营业执照证书
Certificate of Organization Code组织机构代码证
Tax registration 稅務登記
Designation 名称
General Manager
Sales Manager
Products Manager
Finance Manager
Insert Company Organization chart
加入组织机构图
Secrecy
Secrecy
Shaoyi Lu (卢少毅） 0086 13809816901
Haifeng Lai (赖海锋） 0086 18676501105 jieda168@vip.163.com
Organization chart 组织机构图
Name 姓名 Phone 电话 Email 邮件
SEDEX 2016.11.25 update every year
Quality Certification 质量证明 (Sheet 9 certification photos)
Certificate No. 证书编号 Date of issue 颁发日期 Date of expiry 到期日
ISO 9001 2014.12.16 update every year
91440605668151685J 2016.04.27 long-term
91440605668151685J 2016.04.27 long-term
Ref sheet 11, certification pics
Certificate No. 证书编号 Date of issue 颁发日期 Date of expiry 到期日
91440605668151685J 2016.04.27 long-term
Secrecy
Secrecy
Secrecy
Secrecy
Administrative Certification 行政证明
Sales breakdown per region (%)
区城销售份额
1994
4,500,000
37,000,000
Main Customers 主要客户
Secrecy
private enterprise
7200
about 90
xxxx

August 30, 2018
Contact Name
Kathy LU
General information 一般信息
1994
General Manager
Sales
Manager
Products
Manager
Finance
Manager
Score 分值
4
3
2
1
0
Section Importance (%)
部分重要性 (%)
Vendor score
供应商得分
Vendor supporting comments and/or remarks
供应商支持性评论和/或注释
DS auditor score
DS审计员得分
DS supporting comments and/or remarks
DS支持性评论和/或注释
3.1
Are the functions, responsibilities, reporting lines transparent and well
defined? Are key positions defined in an organization chart?
功能、责任和汇报机制是否透明和正确定义？
在组织结构图中，主要的职位是否明确定义了？
10% 4
The director of the office is
responsible for the comprehensive
operation, coordination, contact the
general manager, handling disputes.The
sales manager is responsible for the
sales.Production manager is responsible
for production.The finance department is
responsible for the payment.
4 Yes, have org chart
3.2
Is there an order owner (i.e. Account Manager)?
是否有订单持有者
10% 4
All orders will be aggregated to the
sales manager except the salesman's own.
4
7 sales rep, receive orders independently and
report to sales mgr
3.3
Is the production planning made on the basis of the number of products
requested, the number of employees and the available resources? Is the
production planning regularly reviewed with responsible people?
生产计划在所需产品数量, 员工人数和可用资源的基础上制定.
生产计划应由相关负责人员经常回顾.
15% 4
The production plan shall be formulated
and adjusted by the production
director.The production process is
carried out in strict accordance with
the production plan.
3
plan by Excel with workshop responsible for
whole planning process, build some inventory in
semi-finished good for common thinknesses &
width
3.4
Does the factory have current specifications for purchased materials? Does
the factory have documented processes to ensure incoming raw materials
conform to specifications?
工厂是否有购买的材料的规格？工厂是否有记录的过程，以确保入厂原料符
合规格？
15% 4
The purchasing department has dedicated
records and contracts with the
manufacturer.
4
Yes, outside materials are checked agists
specs
3.5
Does the QC department operate seperately from the Production
department?
QC部门和生产部门是分开的吗？
15% 3
It's separate.The quality supervision
department is directly under the charge
of the office director.
3
4 QC people, saw them checking work in
progress during visit
3.6
Does the factory have a documented company-wide quality program?
工厂是否有成文的全公司范围的质量计划？
15% 4
Regular products have written quality
standards.Special custom-made products
will be according to the sales
department's production notice as the
quality standard.
3
Yes, ISO & BSCI, + quality standard for
products
3.7
Are there clear and systematic procedures for collecting, registering,
handling and solving customer complaints?
是否有明确的和有系统的收集程序，登记，处理和解决客户的投诉？
10% 4 File records. 4
Yes, have docs need to check record of issue
with printing
3.8
Does the company have a full understanding of its cost structure (cost
breakdown)?
是否完全明了成本结构. ( 成本分解 )
10% 4
The sales manager is in charge of the
cost price accounting, which is very
clear about the cost.
4 Finance is in charge of costiing,
Section sub-total 部分小计 100% 88.8%
Proof (supporting documents) or additional comments 证明 (支持性文件) 或附加评论。
Excellent: The requirement is met to an excellent standard, and there is no room for improvement. 优秀: 供应商达到优秀标准要求，无需作出改进。
Good: The requirement is met at a good standard, and there is limited room for improvement.
良好: 供应商达到良好标准要求，需改进的空间有限。
Acceptable: The requirement is met at the minimum acceptable level & there is room for improvement. 合格:
供应商仅满足最低合格标准要求，仍有较大改进空间。
Poor: The requirement is only partially met and significant improvement is required. 较差：供应商仅部分满足了要求，有很大改进空间。
No: The requirement is not met at all.
极差: 供应商完全未达到要求。
Supplier Name
August 30, 2018
Contact Name
Kathy Lu
Description 说明
Please make commentonwhyyougive this
score,answersbeyondYes/Noare
Please
Following the example charts of what detail aspects to be check/audit during the visit
1. Supplier Information sheet
2. Supplier Profile & Certificate
3. Overall Management

Score 分值
4
3
2
1
0
Section
Importance (%)
部分重要性 (%)
Vendor score
供应商得分
DS auditor score
DS审计员得分
Does the equipment appear to be clean and in good condition?
机器设备是否保持清洁并处于良好状态？
12% 4
Equipment maintenance is performed every
quarter.
3
Is there adequate lighting in the production area?
生产区域的照明设备是否充足？
8% 4
Lighting is adequate in accordance with
SEDEX and ISO9001 safety standards.
3
Is there adequate lighting in the finishing / inspection area?
加工区和检查区的照明是否充足？
8% 4
3
Is there adequate lighting in the packing / storage area?
包装区和存储区的照明是否充足？
8% 4
3
Is there a standard work instruction (preparation)?
有标准的工作指令吗（准备）？
14% 4
The sales department will issue the
production notice, and then the
purchasing department will start to
purchase the auxiliary materials, and
then carry out production after it is in
place.
4
What tests are performed in order to validate compliance to the specs prior
to expediting the goods to the client:
有何种确认生产要求的测试来加快货物运往客户
20% 4
Sample test.The production director
shall calculate the delivery time.
3
What controls are performed during production and recorded for traceability
purposes:
在生产和跟踪记录中采取什么控制方法：
20% 4
If there is a paper tube, the company's
internal code will be affixed inside the
tube, through the code can know when and
which workers produced.
3
Good standard of housekeeping on the production floor?
生产车间地面是否有良好的整理标准？
10% 4
In accordance with SEDEX and ISO9001
management standards.
3
Excellent: The requirement is met to an excellent standard, and there is no room for improvement. 优秀:
供应商达到优秀标准要求，无需作出改进。
Poor: The requirement is only partially met and significant improvement is required.
较差：供应商仅部分满足了要求，有很大改进空间。
Supplier Name
Contact Name
Description 说明
Score 分值
4
3
2
1
0
Section
Importance (%)
部分重要性 (%)
Vendor score
供应商得分
DS auditor score
DS审计员得分
5.1
Do you have your own lab for testing the incoming goods?
是否拥有自己的实验室对到厂原材料进行检测？
20% 3
There is no special laboratory, but
there will be specialized personnel to
conduct on-site testing of raw
materials.
3
5.2
Is there a procedure for the acceptance of incoming goods?
对到厂原材料是否有一个专门的确认接收程序？
20% 4
The specialist will issue the invoice
and receive the goods after confirming
there is no problem with the materials.
3
5.3
Is there a testing procedure for incoming goods?
对到厂原材料是否有一个专门的检测程序？
20% 3
Our raw materials are not complex
products, and the testing is very
simple.
3
5.4
Are adequate records maintained to show the quantity and the status of
non-conforming materials?
是否留存有充足的记录来显示未被确认材料的数量和状态？
10% 3 No records. 3
5.5
Is material clearly labeled with identity and is it possible to determine it’s
quality status?
材料是否有明显的标识符来辨明它的品质状况？
10% 3
Material is simple product, quality is
constant and unified.It's not a
diversified product.So as long as
according to the requirements stored in
the database are qualified products.
3
5.6
Do you avoid contamination in the process of transportation and how?
在运输途中你们会采取措施来避免货物收到污染吗？如何做到？
10% 4
Direct container loading products will
be supervised in the factory.LCL
products are usually made on pallets and
protected by wrapping film.The domestic
transportation association and the
transportation company guarantee the
price.
3
5.7
Factory and warehouse equipped with material handling equipment? (fork
lift, pallet truck)
工厂和仓库是否配有材料处理设备？（如叉车和拖车）
10% 4
There are specialized cooperative
companies to provide forklift and
trailer service at any time.It won't
delay the company's use.
3
Supplier Name
Contact Name
Description 说明
Score 分值
4
3
2
1
0
Section
Importance (%)
部分重要性 (%)
Vendor score
供应商得分
DS auditor score
DS审计员得分
7.1
Does the company have proper sign boards earmarking the area of
operations?
公司是否有正确的标志牌，指示操作区域？
15% 4
Yes.It will be visible at any time after
entering the factory.
3
7.2
Are exits from the facility easily identifiable?
工厂的出口是否容易辨认？
10% 4 Yes. 3
7.3
Does the facility have a clean canteen?
工厂是否有清洁的餐厅？
10% 4 Yes. 3
7.4
Does the facility have a clean changing room?
工厂是否有清洁的更衣室？
10% 4 Yes. 2
7.5
Does the company have statistics about work accidents?
公司是否有工伤事故的有关统计数据？
15% 3 There have been no accidents so far. 3
7.6
Does the company provide access to basic sanitary and hygienic needs,
such as drinking water and properly maintained bathroom facilities.
公司是否能满足基本的清洁卫生需求，如饮用水、维护良好的洗浴设施？
20% 4 Yes. 3
7.7
Is any system in place to verify the age of employees through identity
documentation (birth certificates, passports, etc.)?
公司是否有制度通过身份证件（身份证、护照等）对员工年龄进行核实？
20% 4
Yes,when workers enter the factory to
sign contracts, they copy their id
cardsand keep them.
4
Supplier Name
Contact Name
Description 说明
Score 分值
4
3
2
1
0
Section
Importance (%)
部分重要性 (%)
Vendor score
供应商得分
DS auditor score
DS审计员得分
8.1
Is there a written Safety, Health & Environment (SHE) policy, communicated to
and understood by staff?
公司是否制定了书面的安全卫生与环境（SHE）政策，并已进行内部沟通使员工
对其含义有了充分的理解？
20.0% 3
There are no written documents, but
workers are trained in safety, hygiene
and environmental requirements.
2
8.2
Are there clearly defined SHE roles and responsibilities, communicated to and
understood by staff?
公司是否清楚定义了SHE的角色与职责，并使其在员工内部得到沟通和理解？
20.0% 4
The workers have no objection to the
clear definition of SHE.
3
8.3
Facilities are fitted with automatic fire detection (e.g. smoke, heat, solvent vapor,
break glass) linked to a fire alarm system. The systems are regularly maintained
and tested.
车间装配与火警报警系统相连的自动火警检测设备（例如烟雾、热量、溶剂蒸气
、易碎玻璃）。系统需定期进行维护和测试。
15.0% 3
Non-flammable and explosive items, with
basic fire extinguishing facilities.And
24 hours will be workers in the factory,
the first signs of fire will be put out
in time.
2
8.4
There is a secure source of water for fire fighting available, a hydrant system and
fixed hose reels. For high risk areas there should be an automatic fixed fire
fighting system (e.g. sprinklers, foam).
厂区有用于消火栓系统和固定式软管卷盘用来灭火的可靠水源。对于高风险地区
，需要安装全自动固定消防系统（例如喷水装置、泡沫灭火器）。
15.0% 4
In accordance with SEDEX and ISO9001
management standards.
3
8.5
All staff are trained in basic fire precautions and evacuation. Evacuation drills are
practiced. There is a trained on site auxiliary fire team with nearby municipal fire
brigade response.
所有员工都接受基本的火灾预防和疏散训练。需进行火灾疏散演习。厂区现场训
练的辅助消防队得到市政消防队的快速反应支持。
15.0% 4 2 times per years 3
8.6
Storage of flammable and hazardous materials is assessed and precautions are
documented and implemented.
需对易燃和危险材料的储存进行评估，并制定和执行相关预防措施。
15.0% 4
No hazardous materials.Flammable
auxiliary materials are also stored
separately, with air vents and other
Settings.
3
Supplier Name
Contact Name
Description 说明
Score 分值
4
3
2
1
0
Section
Importance (%)
部分重要性 (%)
Vendor score
供应商得分
DS auditor score
DS审计员得分
6.1
Does the QC department operate separately from the Production
department?
QC部门和生产部门是分开的吗？
10% 4 Yes 3
6.4
Are product specifications and approval samples reviewed prior to
production or at the pre-production meeting?
在生产或在预生产会议之前，产品的规格和批准样品会经受审查吗？
5% 4
The sales department will verify all the
details and make the production
notification.All departments strictly
follow the production order.The sample
will be sent to the production
department for confirmation separately.
3
6.5
Does the QC ensure all finished products meet clients Standards and how
is this ensured?
QC能确保所有的成品都能达到客户的标准吗？怎样确保的？
20% 3
QC is spot check, not all products are
tested one by one.Since the product will
be damaged after the inspection, QC can
only make a few sample checks in the
production process.
3
6.6
Do workers perform quality inspection at each operation?
工人会在每个生产环节进行质量检查吗？
10% 4
The workers will be responsible for the
products in their own process and will
be fined if quality problems are
detected.
3
6.7
Do production operators and/or in-line inspectors have the ability to stop
production due to quality concern?
由于质量问题，作为一线生产操作人员或检查人员有能力停止生产吗？
10% 3
The front-line staff has the
responsibility to report to the superior
immediately, and the superior leader
judges how to operate.The damaged
3
6.8
Are all quality/inspection records identified, indexed, filed, collected,
stored, and maintained (traceability)?
是否所有的质检记录都被归类, 编索, 归档, 收集, 存储和保养？
5% 4 Yes 3
6.11
The supplier has audited their suppliers and all incoming materials are
traceable upstream. Audits of their suppliers are on file either at the
location on this survey or another location.
供应商审核其上游供应商和所有来料可追溯其来源。审计文档在审计发生地
或其他地点应该有备案。
5% 3
Upstream suppliers are legitimate
enterprises and long-term partners.
3
6.12
Raw materials are traceable through the process into a given finished
product lot and its effectiveness is tested.
Traceability performance is documented.
任何一个产品批次的原料可追溯其来源，其有效性是测试过的。
可追溯的结果有存档。
10% 3
Yes.There will be contract records
between us and the supplier, and the
supplier can trace the source of raw
materials through the internal
information of their factory.
3
6.13
There is an approved supplier’s list and all goods are bought only from
approved suppliers.
有经批准的供应商的名单，只能从核准的供应商购买所有商品。
5% 4 Suppliers are long-term partners 3
6.14
A release system exists for all incoming materials and release criteria
have been established for each raw and packaging material.
所有原材料有一个释放程序，每种原料和包装材料都建立有释放标准。
5% 3
Yes,the warehouse management will keep
the records.
2
6.15
Who has the authority to reject non-conforming purchased material?
Explain
有专人拒绝不合格的外购材料吗？请解释
5% 4
The warehouse management will strictly
verify the incoming materials according
to the notice. If there are any quality
problems, they will directly return to
the supplier and refuse to enter the
warehouse.
3
6.16
Do you have daily on line quality inspection(Y/N)?
贵司是否有现场日常品质检验？
10% 4
The factory doesn't have much in
common.If there is any quality problem
of daily products, the workers will
report it in time and then check it.
3
Supplier Name
Contact Name
Description 说明
5. Material Handling
6. Quality Management
7. Health & Social Conditions
8. Safety, Health & Environment (SHE) management

Supplier Name: 供应商名称: Supplier Name
Audit Lead: 审计主管:
Supplier Representative: 供应商代表: Contact Name
Auditors:审计员:
Audit Summary Graph 审计摘要 Audit Scoring审计
Scoring Level
评分等级
Description 说明 Score 得分
Excellent 优秀
Supplier meets the requirements to an excellent standard
with no improvement required.
> 90
Good 良好
Supplier meets the requirements to a good standard with
some room for improvement.
供应商达到良好标准要求，需改进的空间有限。
71 - 90
Acceptable 合格
Supplier meets the minimum acceptable standards and
there is room for improvement.
55 - 70
Poor 较差
Supplier is below the minimum acceptable standard and
there is significant room for improvement.
供应商未满足最低合格标准要求，改进空间很大。
< 55
Weight 权重 Audit Area 审计领域 Score 得分
10%
3. Overall Management
3. 总体管理
9
15%
4. Production
4. 生产情况
12
15%
5. Material Handling
5. 材料装卸
11
35%
6. Quality Management
6. 质量管理
26
10%
7. Health & Safety Conditions
7. 卫生与安全条件
8
15%
8. SHE Management
8. 安全、卫生与环境管理
10
100%
Overall score
总分
75
Recommendations for Improvement 改进建议
August 30, 2018
Kathy Lu
Kathy Lu
Overall Comments 总体评价
This supplier has more than 15 years experience in cleaning sponge
industry and their main product is cleaning sponge/cloth. They had
SEDEX since 2 years ago.
DS Recommendations: ★★★★
This supplier obivously has a lot of experience producing various
cleaning sponges. As no certification is needed and it's risk free for
client and DS, they are recommended for client products.
Separate QC/lab room should be set up performing whole QC on more aspects
instead of checking in the workshop.
9
12 11
26
8
10
75
0
25
50
75
100
3.OverallManagement
3.总体管理
4.Production
4.生产情况
5.MaterialHandling
5.材料装卸
6.QualityManagement
6.质量管理
7.Health&SafetyConditions
7.卫生与安全条件
8.SHEManagement
8.安全、卫生与环境管理
Overallscore
总分
Business license
营业执照
Tax register license
税务登记证
Organization license
组织机构代码证
Standard certificate
标准证书
标准证书
标准证书
Factory Entrance Factory Entrance Factory Entrance
Show Room Show Room Show Room
Office Office Office
Equipment Equipment Equipment
Warehouse Warehouse Warehouse
Workshop Workshop Workshop
9. Certifications
10. Supplier pictures
And an Audit Summery will be created automatically based on the scoring which will give
a total score and detail score per aspect to support the client to evaluate the supplier

Cleaning Sponge Case Study by Dragon Sourcing

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Cleaning Sponge Case Study by Dragon Sourcing