The document discusses transitioning all Wisconsin assessment data to electronic formats by 2013 and including photos and sketches by 2015. It covers topics related to the evolving land records modernization process, including data standards and sharing, process improvements, finances, ownership, and protection of electronic records. The forum will address issues surrounding the over 3 million parcels in Wisconsin's land records system as it continues to modernize.

1. • What is it ?
• What does it do ?
• Under what circumstances would it be important ?
PART I. The Department of Revenue is transitioning all assessment data to an electronic format by
2013 and photos and sketches by 2015. Electronic records management and integration has made
its own business case, but there are parts of an ever evolving e-government process that is not
widely understood. This is an open forum discussion covering everything with the evolving land
records modernization process from: data standards and sharing, process improvement suggestions,
finances, misconceptions, assumptions, ownership, protection and the future of electronic records.
We will get into the heart of the issues surrounding the 3 plus million parcels that make up the State
of Wisconsin. Part II. To be continued at the annual conference in 2013.

2. What play are we calling and is it designed to go left ?

3. What is the point ? What is the most
important position on the field ?

8. The SOT

9. THE SOA

10. 2013 Electronic Data
Section 70.86, Wis. Stats., provides that, “The common
council or other governing body of any city in this state may at
its option adopt a simplified system of describing real
property in either the assessment roll or the tax roll or in both
the assessment roll and tax roll of such city, and may likewise
from time to time amend or change such simplified system.”
In1932, 21 Opinion of Attorney General 92 interpreted this to
authorize a simplified system of describing real estate in
assessment or tax rolls if the descriptions indicate the real
estate intended with ordinary and reasonable certainty.
Before any simplified system of describing real property is
established, it is recommended that the municipality
coordinate its system with the county real property lister and
the county treasurer.

11. Electronic Data
• 70.23 WIS. STATS Duties of assessors; entry of
parcels on assessment roll.
• DUTIES OF THE LIO 59.72 Land information.

12. 2) DUTIES OF LISTER. The county board may delegate any of the following duties to the lister:
70.09(2)(a) (a) To prepare and maintain accurate ownership and description information for all parcels
of real property in the county. That information may include the following:
70.09(2)(a)1. 1. Parcel numbers.
70.09(2)(a)2. 2. The owner's name and an accurate legal description as shown on the latest records of
the office of the register of deeds.
70.09(2)(a)3. 3. The owner's mailing address.
70.09(2)(a)4. 4. The number of acres in the parcel if it contains more than one acre.
70.09(2)(a)5. 5. School district and special purpose district codes.
70.09(2)(b) (b) To provide information on parcels of real property in the county for the use of taxation
district assessors, city, village and town clerks and treasurers and county offices and any other persons
requiring that information.
70.09(2)(c) (c) To serve as the coordinator between the county and the taxation districts in the county
for assessment and taxation purposes.
70.09(2)(d) (d) To provide computer services related to assessment and taxation for the assessors, clerks
and treasurers of the taxation districts in the county, including but not limited to data entry for the
assessment roll, notice of assessments, summary reports, tax roll and tax bills.

13. CORRECTION OF THE TAX ROLL
Section 70.73, Wis. Stats., Correction
of tax roll Provides: (1)
Before Delivery. If it is discovered by any town, village, or city clerk or treasurer that any parcel of land
has been erroneously described on the tax roll, the clerk or treasurer shall correct the description. If a
town, village, or city clerk or treasurer discovers that personal property has been assessed to the wrong
person, or two or more parcels of land belonging to different individuals or corporations have been
erroneously assessed together on the tax roll, the clerk or treasurer shall notify the assessor and all
parties interested, if the parties are residents of the county, by notice in writing to appear at the clerk’s
office at some time, not less than five days thereafter, to correct the assessment roll, at which time and
place the assessment roll shall be corrected by entering the names of the persons liable to assessment
thereon, both as to real and personal property, describing each parcel of land and giving its proper
valuation to each parcel separately owned; but the valuation so given to separate tracts of real estate
shall not together exceed nor be less than the valuation given to the same property when the parcels
were assessed together. Such valuation of parcels of land or correction of names of persons assessed with
personal property may be made at any time before the tax roll shall be returned to the county treasurer
for the year in which such tax is levied. Such valuation or correction of names, when so made, shall be
held just and correct and be final and conclusive.

14. REF 3.1 ASSESSMENT AND TAX ROLL
INSTRUCTIONS FOR CLERKS (summary)
SUMMARY – The assessor needs to:
(1) Identify all general taxable real estate in the taxation district.
(2) Value such property equitably.
(3) Classify and list (coded and entered) in the columns under the heading “ACREAGE & VALUE OF
DESCRIPTION SUBJECT TO GENERAL PROPERTY TAX”.
(4) Crossfoot and balance the acres and values for each taxable legal description.
(5) Review the summaries and compare the new totals with the previous year totals and current
adjustments. Do not assume the entries and totals are always correct.
(6) Complete and mail the Notices of Assessment as required by sec. 70.365, Wis. Stats.
(7) Complete and file the AFR/MAR with the applicable DOR, Equalization Section District Office for the
county in which this taxation district is located (see page 1 for list).
The final assessment roll is given to the clerk once the personal property and other sections are
completed. The clerk inspects the roll, makes any BOR changes and has the information loaded to the
database. After receiving an updated summary, the clerk completes the SOA bound in the roll. The clerk
then transcribes the data onto DOR’s copy of the SOA and files the SOA with DOR, or with the county if
the county files the SOA for the clerk.

16. Polygons that do not exist
Name 10
• MFL
• R/W
– R/W undeveloped
– R/W fronting Ag
– R/W that is AG
– R/W Classified as use

17. Polygons that do not exist
Name 10 • Grade 3
Swamp • Pasture
Productive forest • CRP
Ag Forest • WRP
Agriculture • CREP
• Grade 1 • All Easements
• Grade 2

18. Polygons that do not exist
Swamp
TIF/TID

19. Some R/W is parcelizied

20. Parcel Standards

21. • Dunn County EXAMPLE
•
• 17006-2-261305-110-0001
•
• 17= is the County number (Dunn)
• -006 = is the muni code ( T Eau Galle)
• -2 = west of the 4th principal meridian
• 26=Township
• 13 =Range
• 05=Section number
• -1=1/4 section
• 10=1/4 ¼ or std tract Code
• -0001 =local parcel number
• 19 digits
• total including spaces

22. Oneida County
WR 161-1
PE 23
Dodge County
00209173634003

26. THE WPAM

27. The County
Section 70.86, Wis. Stats., provides that, “The common council or
other governing body of
any city in this state may at its option adopt a simplified system of
describing real property
in either the assessment roll or the tax roll or in both the assessment
roll and tax roll of
such city, and may likewise from time to time amend or change such
simplified system.” In
1932, 21 Opinion of Attorney General 92 interpreted this to authorize
a simplified system of describing real estate in assessment or tax rolls if
the descriptions indicate the real estate intended with ordinary and
reasonable certainty. Before any simplified system of describing real
property is established, it is recommended that the municipality
coordinate its system with the county real property lister and the
county treasurer.

28. Back to ELECTRONIC DATA
• Is XML in the assessment roll an acceptable
standard ?
• Are more standards needed ?
– What do you suggest.

29. The 4-4 Blast-right needs to be
simplified.

30. WLIA INVOLVEMENT

31. Recommendation

32. Goals

33. The Solutions

38. Foundational Elements vs. Framework Data
Originally, the Wisconsin Land Information Board identified eight Foundational Elements – five technical and three institutional - against which to measure progress and set goals for the program.
These elements were identified as:
• Geographic reference frameworks including digital orthophotos
• Parcels
• Soils
• Wetlands
• Zoning
• Institutional arrangements
• Communication, education and training
• Public access
In the late 1990s, seven more elemental categories were added including:
• Parcel administration
• Election and administrative boundaries
• Street address and street network systems
• Land use mapping
• Natural resources
• Database design
• Infrastructure and facility management

42. • Since 1990 WLIP has invested
$159,000,000 into land records modernization
Fees under 59.72(5) wis stats
16.967(7) wis stats

44. What data sets and players are missing
from this discussion?

45. eRETR and
• Provide assessment data(PAD)
• MLS
• ______________
• ____________________________
• _________________________________

47. MFL all types

48. E-911 Roads and parcels
If a truck blows through a stop sign on Co Rd J and 16/60, AKA "O
Sixteen" and I need medical attention, "NOW" how do I make
sure they don’t go to the Co Rd J by Grove Prairie Cemetery ?

49. The Kroll Deer Report figures into this
DEER, REALLY ?
What is the implementation schedule:
October 23,2012

51. RECOMMENDATIONS
RECOMMENDATIONS
We suggest research and development related to habitat health and range assessment, modeled
after Lay (1967).
1. As both part of DMAP activities and public lands management, local
biologists/technicians should be required to conduct annual range evaluations to
assess habitat health and condition. These assessments would have direct field
involvement by the public and DMAP cooperators.
1. Training programs (Extension) should be developed for state and private resource
managers to standardize habitat/range assessment methodologies.
2. There is a need for modernizing the GIS and GPS capabilities of Wisconsin’s
agencies.
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3. A statewide geospatial information system, similar to that developed for Texas,
should be developed which provides seamless support to all state resource
managers across agencies. This would include both access to and generation of
geospatial data, and coordinated by the Wisconsin State Cartographer’s Office. This
would permit significant leveraging of research and development dollars by allowing data
generated for a specific project to be used by all. For example, a land cover map could be
used to support commercial development of forest products, but at the same time support
everything from deer management to emergency response and preparedness to
economic development and feasibility.
4. Funding for these activities should arise from fees assessed by stakeholders and
landowners using these data and services, as well as grants and contracts for
various state agency activities.
5. The WDNR adopt an advocacy role in dealing with the National Forests of
Wisconsin to encourage sustainable forest management, especially for early and
mid-successional species (game and non-game). We also suggest and encourage
action by Wisconsin federal representatives to improve the sustainability of Wisconsin’s
federal lands.
6. Form a Young Forest Initiative Task Force. Concerns about the decreasing areas of early
successional forest habitats in the Northern and Central Forests were expressed at the Deer
Trustee meetings with WDNR (November 2011) and with other agency and NGO stakeholders
(January 2012) as well as by participants of the April Town Hall meetings. Maturing forests with
decreasing early successional habitats also has been identified as a major factor leading to
declining deer harvests in several states (McKean 2011). The QDMA (2009) reported that while
total forested area in Wisconsin increased by 446,000 acres from 1996-2007, the area of early successional
forests declined by 1.3 million acres. This trend is particularly disturbing on public
lands, especially the National Forests, and has been driven by public concerns about clear
cutting and protecting the environment, depressed timber markets, and cumbersome planning
processes and litigation against proposed timber harvests on National Forest lands (Thomas
and Sienkiewicz 2011a, b). The decline of early successional forest habitats also has serious
implications for other game species such as ruffed grouse and nongame species such as
Kirtland’s Warbler which needs large areas of dense young Jack Pine stands for breeding

53. Players,coaches, refs:
county RPLS LIO's Feds DNR DOT
DOR DATCP DOA SCO Towns
Village City SAGIC WIGIC WLIA
• Money
• Standards
• Process
• Business use
• Ownership
• Misconceptions
• Schedule