PMI SCC Social Medial & Project Management
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The document summarizes a presentation on using social media for project collaboration. The presentation covered defining projects and communication, defining social media, selecting appropriate social media tools, and how work is becoming more virtualized through these tools. Key takeaways included that social media apps are communication tools, asking the right questions when selecting tools, and how work is increasingly being done remotely.
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PMI SCC Social Medial & Project Management
- 1. The PMI Southern Caribbean Chapter in association with Christopher Chin Lee Presents “Social Media” & Project Management: Collaborating For Project Success Tuesday, 12 June 2012 Making project management indispensable for business results 1 PMI SCC Technical Session
- 2. Introductory Exercise Tell Me What I Am Thinking Take Away: We Don’t Have The Ability To Read Minds Tuesday, 12 June 2012 Making project management indispensable for business results 2 PMI SCC Technical Session
- 3. Agenda 1. What Is A Project? 2. PMBOK (3rd Edition) Knowledge Area 7 3. The New Ways We Communicate 4. Define Social Media 5. Where Does “Social Media” Fit In? 6. Discussion About Applications & Use 7. Final Conclusion 8. Questions & Answers Tuesday, 12 June 2012 Making project management indispensable for business results 3 PMI SCC Technical Session
- 4. PM101 – What Is A Project? PMBOK (3rd Ed.) Definition What are the Characteristics? Temporary Unique Products, Services, Results Progressive Elaboration Tuesday, 12 June 2012 Making project management indispensable for business results 4 PMI SCC Technical Session
- 5. PM101 – Knowledge Area 7 What is the 7th Knowledge Area? Tuesday, 12 June 2012 Making project management indispensable for business results 5 PMI SCC Technical Session
- 6. PM101 – Knowledge Area 7 What is the 7th Knowledge Area? Tuesday, 12 June 2012 Making project management indispensable for business results 6 PMI SCC Technical Session
- 7. PM101 – Knowledge Area 7 Tuesday, 12 June 2012 Making project management indispensable for business results 7 PMI SCC Technical Session
- 8. Why Communication Is Critical? Take Away: Good Communication Solves Problems, Engages Stakeholders, & Nurtures Collaboration Tuesday, 12 June 2012 Making project management indispensable for business results 8 PMI SCC Technical Session
- 9. Why Communication Is Critical? Take Away: Good Communication Solves Problems, Engages Stakeholders, & Nurtures Collaboration Tuesday, 12 June 2012 Making project management indispensable for business results 9 PMI SCC Technical Session
- 10. How Do We Communicate? Fundamentally Has Not Changed Tuesday, 12 June 2012 Making project management indispensable for business results 10 PMI SCC Technical Session
- 11. How Do We Communicate? We Have Evolved Tuesday, 12 June 2012 Making project management indispensable for business results 11 PMI SCC Technical Session
- 12. How Do We Communicate? And What About Frequency? Tuesday, 12 June 2012 Making project management indispensable for business results 12 PMI SCC Technical Session
- 13. How Do We Communicate? Or Do You Look Like This? Tuesday, 12 June 2012 Making project management indispensable for business results 13 PMI SCC Technical Session
- 14. A Conclusion! Take Away: The Way We Communicate & The Frequency With Which We Communicate Has Changed … Tuesday, 12 June 2012 Making project management indispensable for business results 14 PMI SCC Technical Session
- 15. What Is “Social Media” A Definition or Two Wikipedia: Social Media includes web-based and mobile based technologies which are used to turn communication into interactive dialogue among organizations, communities, and individuals. Social media is ubiquitously accessible, and enabled by scalable communication techniques. Constant Contact: Tools that allow the sharing of information and creation of communities through online networks of people. Tuesday, 12 June 2012 Making project management indispensable for business results 15 PMI SCC Technical Session
- 16. What Is “Social Media” Take Away: “Social Media” Apps Are Communication Tools Tuesday, 12 June 2012 Making project management indispensable for business results 16 PMI SCC Technical Session
- 17. “Social Media” For Collaboration Wikipedia defines Collaborative Software as: Computer software designed to help people involved in a common task achieve their goals. It is usually associated with individuals not physically co-located, but instead working together across an internet connection. It can also include remote access storage systems for archiving common use data files that can be accessed, modified and retrieved by the distributed workgroup members. Tuesday, 12 June 2012 Making project management indispensable for business results 17 PMI SCC Technical Session
- 18. 1st Things 1st - Plan The Communication Management Plan Integration of “Social Media” Tools into Plan Tuesday, 12 June 2012 Making project management indispensable for business results 18 PMI SCC Technical Session
- 19. Selecting The Right Tools Tuesday, 12 June 2012 Making project management indispensable for business results 19 PMI SCC Technical Session
- 20. Selecting The Right Tools Tuesday, 12 June 2012 Making project management indispensable for business results 20 PMI SCC Technical Session
- 21. Selecting The Right Tools Take Away: Ask The “Right” Questions! Tuesday, 12 June 2012 Making project management indispensable for business results 21 PMI SCC Technical Session
- 22. Social Insanity Tuesday, 12 June 2012 Making project management indispensable for business results 22 PMI SCC Technical Session
- 23. Some Tools/Apps & Use CRM: Zoho CRM Collaborative Work Spaces: Dropbox, Google Drive (Google Apps), Box, Podio* Conference Calling: Skype, GoToMeeting, WebEx eMail: Constant Contact, Mail Chimp Forums: Facebook Groups , LinkedIn Groups IM: Skype, Facebook, Twitter Project Management: Basecamp, Clarizen , MavenLink VOIP: Skype, GotToMeeting Tuesday, 12 June 2012 Making project management indispensable for business results 23 PMI SCC Technical Session
- 24. A Conclusion! Take Away: How Work Get’s Done Is Becoming More Virtualized Tuesday, 12 June 2012 Making project management indispensable for business results 24 PMI SCC Technical Session
- 25. Next Steps Tuesday, 12 June 2012 Making project management indispensable for business results 25 PMI SCC Technical Session
- 26. Next Steps Tuesday, 12 June 2012 Making project management indispensable for business results 26 PMI SCC Technical Session
- 27. “Knowledge is the key to adversity and a weapon in reality. Never refuse an opportunity to learn or discover as one can only gain knowledge that will help one in dealing with situations. Share, Learn and Take Action.” Vishay Singh 27
- 28. Making project management indispensable for business results 28 Tuesday 12th June 2012 PMI SCC Technical Session
- 29. Making project management indispensable for business results 29 Tuesday 12th June 2012 PMI SCC Technical Session
- 30. Making project management indispensable for business results 30 Tuesday 12th June 2012 PMI SCC Technical Session
- 31. Q 1: If a Project Manager Places a purchase order for an equipment, which of the following will represent it? a) Investment on capital b) Cash-out flow c) Commitment d) Expenses Making project management indispensable for business results 31 Tuesday 12th June 2012 PMI SCC Technical Session
- 32. Q 2: In which particular phase do the project sponsors have the greatest influence on the quality, scope, time and cost of the project? a) Execution phase b) Development phase c) Close-down phase d) Concept phase Making project management indispensable for business results 32 Tuesday 12th June 2012 PMI SCC Technical Session
- 33. UPCOMING EVENTS 5th PMI SCC Technical Session 2012/ 2013: Date: Tuesday 3 July 2012 Time: 6:00 pm Venue: Trade Winds Hotel & Conference Centre Topic: Results driven Strategic Thinking – Zooming Out to the Big Picture Presenter: George Bridges 6th PMI SCC Technical Session 2012/ 2013: Date: Tuesday 14 August 2012 Time: 6:00 pm Venue: The Normandie Hotel & Conference Centre Topic: Agile Project Management – A Valuable Alternative to Traditional Project Management???? Presenter: Thomas A. Gudat Making project management indispensable for business results 33 Tuesday 12th June 2012 PMI SCC Technical Session
- 34. UPCOMING EVENTS TWO (2) DAYS PRACTICAL WORKSHOPS- NUTS & BOLTS WORKSHOP: Date: Tuesday 18 & Wednesday 19 September 2012 Time: 8:00 am Venue: The Normandie Hotel & Conference Centre Topic: Various Presenter: Various 7th PMI SCC Technical Session 2012/ 2013: Date: Wednesday 24 October 2012 Time: 6:00 pm Venue: Trade Winds Hotel & Conference Centre Topic: Management of Contracts & Variations – A Look at the Commercial Impact on Projects Presenter: Darryl Mohan-Seenath Making project management indispensable for business results 34 Tuesday 12th June 2012 PMI SCC Technical Session
Notas del editor
- Introduction: TY H for kind words … and TY for changing topic but I trust H’s judgment on this Something a little different … got some Ah Ha Moment prizes here … anyone drink coffee? This is how it works … during presentation will ask questions of you and if you get right answer you get to choose. Start with Small Exercise – can you read my mind and tell me what I’m thinking? What’s the point? … We Can’t Read Minds (Foundational Steps to Integrate and Implement the use of “Social Media” into your Project )
- Start with Small Exercise – can you read my mind and tell me what I’m thinking? What’s the point? What is the Take Away … We Can’t Read Minds … at least most of us, and Don’t Assume Others Can Keep This Fact in Mind as a Project Manager So What am I was thinking now … agenda, no one is going to get this, how much time will this exercise take
- Agenda - 20 to 30 to cover point 1 to 5 Balance of Time for Discussions and Questions Intro: What is Project and it’s Characteristice
- Statement: Ack this is basic stuff … so you all should know, right? (Give Away) Can find this in PMBOK (3 rd Edition), P. 5-6 Intro: Knowledge Area 7 … Does anyone know what this area is?
- Q: What is the 7 th Knowledge Area? Pic: Knowledge Area 7 Q: How Does PMI see Communication Management Pci: PMBOK Project Communications Management Introductory Paragraph (Ask before clicking) Q. Do You Know The 4 Communication Management Processes, what Does it involve? … This is for a prize Pic: PMBOK communication Managmetn Processes Intro Next Slide: Fundamental aspect of project execution …
- Q: What is the 7 th Knowledge Area? Pic: Knowledge Area 7 Q: How Does PMI see Communication Management Pci: PMBOK Project Communications Management Introductory Paragraph (Ask before clicking) Q. Do You Know The 4 Communication Management Processes, what Does it involve? … This is for a prize Pic: PMBOK communication Managmetn Processes Intro Next Slide: Fundamental aspect of project execution …
- Q: What is the 7 th Knowledge Area? Pic: Knowledge Area 7 Q: How Does PMI see Communication Management Pci: PMBOK Project Communications Management Introductory Paragraph (Ask before clicking) Q. Do You Know The 4 Communication Management Processes, what Does it involve? … This is for a prize Pic: PMBOK communication Managmetn Processes Intro Next Slide: Fundamental aspect of project execution …
- Intro Pic: Communicating the right message … desired result Pics: Emissor Model Intro Pic: because if you don’t have this you … Pics: Lift On 3 Cartoon Take Away – Good Communicaton is vital in any project because it Solves Problems, Engages Stakeholders, & Nurtures Collaboration 24 Awesome Quotes on Good Communication: http://www.ideachampions.com/weblogs/archives/2012/01/the_single_bigg.shtml
- Intro Pic: Communicating the right message … desired result Pics: Emissor Model Intro Pic: because if you don’t have this you … Pics: Lift On 3 Cartoon Take Away – Good Communicaton is vital in any project because it Solves Problems, Engages Stakeholders, & Nurtures Collaboration 24 Awesome Quotes on Good Communication: http://www.ideachampions.com/weblogs/archives/2012/01/the_single_bigg.shtml
- Q. How do we communicate? Fundamentally the types of communication have not changed ... Pics: 3 Circles – Oral, Written, Non Verbal Statement: … but how we communicate and how often we communicate has!! Pic: New Communication Model Q. And how often do you communicate? Is this you … Pic: Comm Frequency Q. … or is this the new you? Pic: Comm New Model
- Q. How do we communicate? Fundamentally the types of communication have not changed ... Pics: 3 Circles – Oral, Written, Non Verbal Statement: … but how we communicate and how often we communicate has!! Pic: New Communication Model Q. And how often do you communicate? Is this you … Pic: Comm Frequency Q. … or is this the new you? Pic: Comm New Model
- Q. How do we communicate? Fundamentally the types of communication have not changed ... Pics: 3 Circles – Oral, Written, Non Verbal Statement: … but how we communicate and how often we communicate has!! Pic: New Communication Model Q. And how often do you communicate? Is this you … Pic: Comm Frequency Q. … or is this the new you? Pic: Comm New Model
- Q. How do we communicate? Fundamentally the types of communication have not changed ... Pics: 3 Circles – Oral, Written, Non Verbal Statement: … but how we communicate and how often we communicate has!! Pic: New Communication Model Q. And how often do you communicate? Is this you … Pic: Comm Frequency Q. … or is this the new you? Pic: Comm New Model
- What’s The Conclusion (Give Away) Take Away: The Way We Communication & How Often Has Changed … Dramatically Q. You are probably saying, OK, Chris … but what does this have to do with Social Media and Project Management? A. Let’s Take a look …
- Q. Let’s do another small exercise … by show of hands … Who does not have a social media account? Who Does? Q. Firstly, a personal question, what do you use Social Media for or to accomplish? Besides ‘macoing’ other peoples business. Q. What are some of the functions that you use? … instant messaging, status updates, photos, video, linking etc. Q. By The Way, Do You See Social Media Apps Going Away? … By Show Of Hands, Yes or No? So How Many Of You Use “Social Media” in your business? And what do you use it for? … primarily to: Communicate with customers Communicate within your organization Communicate with your friends during work … that was a trick question Take Away: “Social Media” Apps Are Communication Tools Intro To Next Slide: So now you know where ‘Social Media’ fits into Project Management, right? … And as excellent Project Managers what is the one thing we do or should I say we are supposed to do well?
- Q. Let’s do another small exercise … by show of hands … Who does not have a social media account? Who Does? Q. Firstly, a personal question, what do you use Social Media for or to accomplish? Besides ‘macoing’ other peoples business. Q. What are some of the functions that you use? … instant messaging, status updates, photos, video, linking etc. Q. By The Way, Do You See Social Media Apps Going Away? … By Show Of Hands, Yes or No? So How Many Of You Use “Social Media” in your business? And what do you use it for? … primarily to: Communicate with customers Communicate within your organization Communicate with your friends during work … that was a trick question Take Away: “Social Media” Apps Are Communication Tools Intro To Next Slide: So now you know where ‘Social Media’ fits into Project Management, right? … And as excellent Project Managers what is the one thing we do or should I say we are supposed to do well?
- Intro To Next Slide: OK, your saying, OK, OK Chris … what are the types of tools?
- Q. And which area of the Project Management Plan do we go to? (For a prize) Statement: The Communication Management Plan Pic: PMBOK Comm Planning: Outputs Q. What should be the expected outcome of this exercise? (For a prize) Title: Integration of Social Media Tools Into Plan Intro To Next Slide: By now you are anxious to know, What tools can I use and how do I use them to help me run my project? But before we do this let’s take a look at one more definition.
- Statement: Obviously these Aussie swimmers have some issues about equipment … it’s a sure way to eliminate the competition Statement: There are many web based apps to consider and they offer a variety of features and functions. Q. Wow, that’s a lot of apps!!! Where do I start? Story: Act of Valour Scene Where Seal Team Asking Questions As To what To Expect … so that they take the appropriate equipment (Weapons) Q. So What’s the Take Away On This: Ask The “Right” Questions … I need an app that … what do you suggest? Intro To Next Slide: Decision, decisions, decisions … this is crazy!
- Statement: Obviously these Aussie swimmers have some issues about equipment … it’s a sure way to eliminate the competition Statement: There are many web based apps to consider and they offer a variety of features and functions. Q. Wow, that’s a lot of apps!!! Where do I start? Story: Act of Valour Scene Where Seal Team Asking Questions As To what To Expect … so that they take the appropriate equipment (Weapons) Q. So What’s the Take Away On This: Ask The “Right” Questions … I need an app that … what do you suggest? Intro To Next Slide: Decision, decisions, decisions … this is crazy!
- Statement: Obviously these Aussie swimmers have some issues about equipment … it’s a sure way to eliminate the competition Statement: There are many web based apps to consider and they offer a variety of features and functions. Q. Wow, that’s a lot of apps!!! Where do I start? Story: Act of Valour Scene Where Seal Team Asking Questions As To what To Expect … so that they take the appropriate equipment (Weapons) Q. So What’s the Take Away On This: Ask The “Right” Questions … I need an app that … what do you suggest? Intro To Next Slide: Decision, decisions, decisions … this is crazy!
- Let’s Keep it simple. Q. What web based tools/apps do you currently use? Let’s make a list Intro to next slide: We’ll take a look at a few paid and few free apps?
- Q. Here are some tools/apps, so let’s talk about how they may be of use in our projects. Demo: LinkedIn and Facebook? Intro: So What’s Next?
- Q. So what can we conclude from all of this? A. Social Technologies have brought us into the age of the virtual social networks and these technologies are being assimilated into the way we work. Take Away: How Work Get’s Done Is Becoming More Virtualized
- Jump Right In and Experiment with a Pilot.
- Jump Right In and Experiment with a Pilot.