Using Outlook And Exchange Server for International Student Ministry
1. Using Outlook and
ISI’s Outlook
Exchange E-Mail
System
RoyYabuki
ISI DFW Director
ryabuki@isiwebnet.net – 817-269-3146
http://ismtips.net – tech/ministry tips blog
3. What is Outlook? How is it useful?
What is the difference between Outlook and
Exchange?
Some Benefits in Ministry
Installation
What are Outlook’s Basic Functions?
Other UsefulTools
Outlook Resources
4. Some Benefits in Ministry – the Organizer
Protection from losing contact information/data,
Repository of e-mail and other communication
Real-time calendar coordination with colleagues and local
teams, One Calendar with Categorized entries
Database of Categorized Contacts
Secure access to your Outlook program from virtually any
computer, anywhere in the world, etc.
Easy small mail merges
PrioritizedTodo’s (2nd Brain)
Search old messages
Mobile Sync
5. Setting-up E-mail
ISI Exchange Server (Contact Rebekah Miller – ------
------------------- at Home office for a free account
for all staff) name@isiwebnet.net
Yahoo,G-Mail, Hotmail,AOL
POP/SMTP, IMAP
6. Main Functions – Exchange Server
Protection from losing contact information/data
Multiple computers and smart devices, web
7. Main Functions -Access
Multiple computers with Outlook, Entourage and
smart devices (Mobile Sync)
Secure access to your Outlook program from virtually
any computer, anywhere in the world, etc.
Connecting via the web – Connect to Exchange server
usingWeb Access
8. Main Functions – E-mail &
Communication Archive
Repository of e-mail and other communication
E-mail Basics –
Organizing e-mails (Folders, sorting, Reading Pane,
autopreview, junk, search)
Sending e-mail – (account, attachments, Outbox/Sent
box)
Mail Merge
9. Main Functions – Time Management
One Calendar with Categorized entries
Real-time calendar coordination with colleagues
and local teams
Invitations
Categorized, PrioritizedTodo’s
12. Outlook Resources
Outlook tools, tutorial videos, add-ins, etc.
Slipstick- http://www.slipstick.com/index.htm
From Microsoft –
for 2003 - http://office.microsoft.com/en-us/training/CR061832721033.aspx ,
for 2007 http://office.microsoft.com/en-us/training/HA102188671033.aspx
Tips & tricks –
http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm
http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm
http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm
13. Books
Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New
York: For Dummies, 2006. Excellent book for beginners about Outlook 2007
($0.50 used on Amazon.com)
Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New
York: For Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on
Amazon.com)
Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007
Inside Out. Redmond,WA: Microsoft Press, 2007. -Another Excellent All-around
Outlook book ($4.99 used on Amazon.com)
Mcghee, Sally.Take BackYour Life!: Using Microsoft Office Outlook 2007 to Get
Organized and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft
Press, 2007. Great Book on using Outlook to organize your extremely busy life.
Uses principles similar to DavidAllen's "GettingThings Done" Actually Predates
Allen'sWork. ($16.49 new on Amazon.com)
Mcghee, Sally.Take BackYour Life! Special Edition: Using Microsoft Outlook to
Get Organized and Stay Organized (Bpg-Other). Redmond,WA: Microsoft Press,
2005. ($.33 used on Amazon.com)
14. Questions
RoyYabuki, ISI DFW Director – ismtips@gmail.com
– (817) 213-6474
Website: http://ismtips.net – tech/ministry tips blog
Twitter: ismtips
Rebekah Miller – ISIWeb Director
