Workplace Communications - Making a presentation

1. MAKING A PRESENTATION
Workplace Communications
‘Making a presentation’s by English Online Inc.
is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License

2. Find a
meaningful
topic
Structure
your topic
Practise!
Agenda

3. Some topic suggestions:
•Your home country (history, current situation,
how different it is from Canada)
•A profession you want to pursue
(requirements, description of a job )
• Share your job search experiences: how you
found a job in Manitoba.
Find a Meaningful Topic
Find a
meaningful
topic

4. Some topic suggestions:
•Have you ever volunteered? What are your
experiences? What are the advantages and
disadvantages of volunteering?
• How to get through the winter in Manitoba.
• Raising children as an immigrant: what are
the challenges and opportunities?
Find a
meaningful
topic
Find a Meaningful Topic

5. If you need help, feel free to contact your
e-facilitator for this course to discuss your
topic.
Find a
meaningful
topic
Find a Meaningful Topic

6. Structure
your topic
Introduction
Body
Conclusion
Three parts of a presentation

7. Make some
notes
•What goes into introduction:Introduction
1. “Catch phrase”
2. Greeting
2. Introduction
4. Tittle and Topic
5. Objective
6. Agenda

8. Make some
notes
1. “Catch phrase”Introduction
•Let's begin.
•Can we start?
•Shall we start?
•Let's get the ball rolling.
•Let’s get it started.

9. Make some
notes
2. GreetingIntroduction
•Hello everyone.
•Good morning/afternoon/evening
•Marie/John, thank you for your kind
introduction..

10. Make some
notes
3. IntroductionIntroduction
•My name is...
•I am a …

11. Make some
notes
4. Tittle and TopicIntroduction
•I plan to speak about...
•Today I'm going to talk about...
•The subject of my presentation is...
•My talk will last about … minutes

12. Make some
notes
5. ObjectiveIntroduction
•What I would like to do today is
•to explain…
•to illustrate...
•to have a look at...
•What I want my listeners to get out of my
speech is...
•If there is one thing I'd like to get across to you
today it is that…

13. Make some
notes
6. AgendaIntroduction
•I have broken my speech down/up into X
parts.
•I have divided my presentation (up) into Y
parts.
•In the first part I give a few basic definitions.
•In the next section I will explain…
•In part three, I am going to show...
•In the last part I would like/want to give a
practical example...

14. Structure
your topic
Introduction
Body
Conclusion
Three parts of a presentation

15. Structure
your topic
Now you need a transition to the next part:
Introduction
Body
Let us now
move on to
the next
part….

16. Make some
notes
Body
Here are some aspects you should
consider when planning the main
part of your presentation :
1. Sequencing your ideas
2. Signaling where you are
3. Link ideas, sections; making transitions

17. Make some
notes
Body 1. Sequence your ideas
Here are a few possibilities for organizing your
ideas:
• chronologically
• from general to specific
• from known to unknown
• from accepted to controversial
• from a problem to a solution

18. Make some
notes
Body
2. Signposting where you are
Imagine you are driving along a road that you do
not know – signs will guide you to find your way.
This is the same for people listening to a
presentation: they need signals to guide them so
that it is easy to follow the presentation.
Signpost image by erlandh https://openclipart.org/detail/194589/signpost PD

19. Make some
notes
Body 2. Use signposting
Function Language
I'd like to start by...
Let's begin by...
Introducing the subject First of all, I'll...
Starting with...
I'll begin by...

20. Make some
notes
Body 2. Use signposting
Function Language
Well, I've told you about...
Finishing one subject... We've looked at...
So much for….

21. Make some
notes
Body 2. Use signposting
Function Language
Now we'll move on to...
Let me turn now to...
...and starting another Next...
Turning to...
I'd now like to discuss...
Let's look now at...

22. Make some
notes
Body 2. Use signposting
Function Language
For example,…
Giving an example To give you an example,...
To illustrate this point...

23. Make some
notes
Body 2. Use signposting
Function Language
I'd like now to recap...
Summarising Let's summarise briefly what
and concluding we've looked at…
If I can just sum up the main
points...

24. Structure
your topic
Now you need a transition to the next part:
Body
Conclusion
These are
my main
points, now I
would like to
give a short
summary…

25. Structure
your topic
Introduction
Body
Conclusion
Almost done: the last part…

26. Make some
notes
Conclusion The last part consists of
three steps:
1. A short conclusion
2. Thanks to the audience
3. A invitation to ask questions

27. Make some
notes
Conclusion 1. Short conclusion
•I'd like now to recap...
•Let's summarise briefly whatwe've looked at…
•If I can just sum up the main points...
•In conclusion I would like to say that...
•My final comments concern...
•I would like to finish by reminding everyone that...

28. Make some
notes
Conclusion 3. A invitation to ask
questions
•I'd be happy to answer any questions....
•If there are any questions please feel free to ask.
•Thank you very much for your attention and if
there are any suggestions or comments…

29. Structure
your topic
Prepare your
presentation step by
step.
Use the following
overview to check if
you’ve done everything.

30. • 1. Get the audience attention and signal
the beginning.
• 2. Greet the audience
• 3. Introduce yourself
• 4. Give title and introduce topic
• 5. Give your objective
• 6. Announce your outline
Introduction
• 1. Sequence your ideas
• 2. Use signposting to signal where you are.
• 3. Link ideas, sections/make transitions
Body
• 1. A short conclusion
• 2. Thanks to the audience
• 3. An invitation to ask questions
Conclusion

31. Practise!
Since your presentation will only be
about 5-10 minutes long, it will be
easy to practise your presentation:
•Close the door and speak loudly!
Imagine you are in front of an
audience.
•Time your presentation!
Practising in front of a partner is even
better!

32. Practise!
Don't read your presentation. You
can use short notes, but reading a presentation
is unnatural; also, it makes it very difficult for
your audience to follow.
Don't try to cover too much
material. Remember you only have 5-10
minutes.
Important Don’ts

33. Practice!
Important Do’s
Be organized!
The more organized and focused your
presentation is, the more relaxed you'll feel.
Breathe! (It helps you relax.)
Speak clearly, slowly and at an
appropriate level for your audience.
Use vocabulary that is appropriate
for your audience.

34. Your instructor and classmates look forward to
listening to your presentation during the last virtual
class.
Make sure that you contact your instructor if you have
a PowerPoint slide show to accompany your
presentation.
Ready to go?

35. The End 
‘Making a presentation’s by English Online Inc.
is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License