The last two years have been very intense for the DSpace community. A great effort has been put into finalizing the development of a DSpace release, 7.0, which has many changes from previous releases, particularly with regard to UI technology. As part of the activities related to the creation of DSpace 7, particularly innovative is the submission and workflow process that can be associated with the different collections. The presentation will provide a deep dive into the new Enhanced Submission and Workflow features of DSpace 7, including how to configure, customize & use this feature (and differences with DSpace 6 and below)

1. Enhanced Submission &
Workflow
Andrea Bollini, 4Science
Claudio Cortese, 4Science
Giuseppe Digilio, 4Science
Open Repositories 2019, Hamburg, June 10-13

2. About
● What’s new
● MyDSpace
● Submission process
● Conclusions

3. What’s new
● Modern and friendly UI
● Combine advantages from JSPUI and XMLUI
○ change target collection
○ automatic extraction of metadata
○ configurable workflow
● Customizable
● Better scalability

4. MyDSpace
New Dashboard

5. MyDSpace
New Dashboard
Based on role

6. MyDSpace
New Dashboard
Based on role

7. MyDSpace
New Dashboard
Based on role
Filters, search and sort

8. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible

9. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible
Import from external
source (PDF, BibTeX,
RIS, EndNote, etc.)

10. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible
Import from external
source (PDF, BibTeX,
RIS, EndNote, etc.)

11. MyDSpace
New Dashboard
Based on role
Filters, search and sort
Functionalities
immediately accessible
Import from external
source (PDF, BibTeX,
RIS, EndNote, etc.)
Better scalability /
Customizable

12. Submission process
New intuitive UI
Collapsable
sections
One-page form
Add optional
section

13. Submission process
New intuitive UI
Switching collection
should change
submission-process

14. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)

15. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)

16. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import

17. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import
Edit bitstream
metadata (configurable)

18. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import
Edit bitstream
metadata (configurable)
Access condition

19. Submission process
New intuitive UI
Automatic extraction
of metadata :
● PDF (Machine Vision - GrobId)
● Identifiers (CrossRef, ArXiv,
PubMed, etc.)
Integrated File import
Edit bitstream
metadata (configurable)
Access condition
Embargo

20. Submission process
Configurable sections
PR is coming!

21. Submission process
Configurable sections
Input validation and
panel validation

22. Submission process
Configurable sections
Input validation and
panel validation
New input type: tagDraggable

23. Submission process
Configurable sections
Input validation and
panel validation
New input type: tag
Autocomplete / lookup

24. Submission process
Configurable sections
Input validation and
panel validation
New input type: tag
Autocomplete / lookup
Support authority
framework

25. Submission process
Configurable sections
Input validation and
panel validation
New input type: tag
Autocomplete / lookup
Support authority
framework
Language attribute at
single metadata level

26. Next steps
Finalize contribution of the GrobId Integration and Duplicate detection
Panels for Creative Commons, Sherpa/RoMEO
Administrative edit submission-like

27. Giuseppe Digilio
giuseppe.digilio@4science.it