Smithsonian Libraries: Digital Programs and Initiatives Division

Smithsonian
Libraries: Digital
Programs and
Initiatives Division
Martin R. Kalfatovic
20 September 2018 | Washington | Smithsonian Libraries

Greater Reach,
Greater Relevance, and
Profound Impact
Goal 3: Reach 1 billion people a year
with a “digital first” strategy
Smithsonian Strategic Plan

Associate Director
and BHL Program Director
SIL Organization Chart
Digital Programs & Initiatives
Division
23.5 FTE
7 Direct Reports
17.5 Federal
6 Term Trust

Associate Director
Web Services & Information
Technology Department
Joel Richard
• Phil Meredith
• Kristina Cottingham
• Conrad Ziyad
Digital Library & Digitization
Keri Thompson
• Jacqueline Chapman
• Vacant
Digitization
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
• Donnie Proctor (p/t)
Scholarly Communications
Alvin Hutchinson
• Doug Dunlop
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
Biodiversity Heritage Library
Department
Carolyn Sheffield
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves Secretariat
• Bianca Crowley
• Grace Costantino

Associate Director
Keri Thompson
• Vacant
Digitization
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
Division
DIGITAL LIBRARY &
DIGITIZATION DEPARTMENT

Associate Director
Keri Thompson
• Vacant
Digitization
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
Division
DIGITAL LIBRARY
The Digital Library department works
closely with the Web Services
department, Metadata Unit, and
collections managers to produce all
kinds of content for the Digital Library
including online exhibitions, image
collections, and of course our online
books. Here is a continually updated
list of our most recent scans.

Associate Director
Keri Thompson
• Vacant
Digitization
• David Holbert
• Stefaan Hurts
• Daniel Euphrat
• Vacant
Division
DIGITIZATION
The department manages digitization for all of the
Smithsonian Libraries' including book digitization
for the Biodiversity Heritage Library as well as special
digitization projects for archival and manuscript material.
Though most of our mass-scanning is done in partnership
with the Internet Archive, our in-house imaging center
provides high quality digital images for online display as
well as gallery exhibition design and installation; print
publications of the Institution; and other publication needs.
The imaging center is the primary digitizer of all large-
format (folio, map) materials, manuscripts, archival
collections, and exceptionally fragile material.

Associate Director
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
Staff participate in major
international cooperative
efforts such as the
Biodiversity Heritage
Library, Global Philatelic
Library, and
development of a
metadata model for 3d
scanning.

Associate Director
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
METADATA I
When you need assistance
on how to collect
information/descriptions,
please contact Suzanne
Pilsk. Sometimes SIRIS will
be the answer, when that’s
the case, Suzanne will
direct you to the appropriate
Discovery Services staff.”
METADATA II
• Works with Discovery
Services on SIRIS reports for
special projects
• Provides data visualizations
for Smithsonian research
output

Associate Director
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
METADATA II
Current projects under
development include:
• reporting and visualization of
metrics, citation data for
publications and datasets
• description of trade literature
and art vertical files
• linked data initiatives
• global identifiers for
researchers, publications and
datasets

Associate Director
Division
Department
Carolyn Sheffield
Secretariat
• Bianca Crowley

Associate Director
Division
Department
Carolyn Sheffield
Secretariat
• Bianca Crowley
BHL SECRETARIAT
The BHL Secretariat manages the overall BHL
partnership of 20 Members, 20 Affiliates, and
40+ other contributor from around the world.
The Secretariat’s primary responsibilities are
• Providing financial management of BHL’s
external dues funding ($220,000/year);
internal endowment funding ($350,000/year)
and grants & other donations (varies by year)
• Managing BHL collections, collections
development, partner community support,
and related activities
• Managing the BHL outreach and
communications to a global community of
interested biodiversity researchers and citizen
scientists

Associate Director
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello

Associate Director
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
ERIN RUSHING
• Management of the
Smithsonian
Libraries Internship
program
• General liaison with
Smithsonian
Enterprises
• Liaison to General
Counsel for Copyright
and Intellectual property
issues
• Social media
coordination
• Liaison with Smithsonian
Enterprises’ Product
Development &
Licensing Group
• Rights & Reproductions
management (outside
requests to use images)
• Coordinate Smithsonian
Libraries lectures

Reach | Relevance | Impact
Surya: Product Licensor

Reach | Relevance | Impact
Good Directions: Product Licensor

Associate Director
Division
Outreach &
Education
• Erin Rushing
• Sara Cardello
SARA CARDLLO
• Primary contact with
the Smithsonian
Education
• Outreach to the K-12
community to
promote use of SIL
content
• Teen Docent
Program
• SIL Teen Council
• Liaison with other
Smithsonian unit
education programs

Associate Director
Alvin Hutchinson
• Doug Dunlop
Division
SCHOLARLY
COMMUNICATIONS
Scholarly Communications staff
manage Smithsonian Research
Online which includes both the
Smithsonian Digital Document
Repository (using DSpace) and
the Smithsonian Research
Bibliography. Smithsonian
Research Online (or SRO) seeks
to capture the research output of
Smithsonian scholars and make it
available to Institutional
management as well as scientists
and historians world-wide

Associate Director
Alvin Hutchinson
• Doug Dunlop
Division
Metadata Department
Suzanne Pilsk
• Bess Missell
• Richard Naples
• Sue Graves
SCHOLARLY
COMMUNICATIONS
• Smithsonian Research Online
• Smithsonian Profiles
• Metrics and Scholarly impact
• Liaison with Smithsonian
Institution Scholarly Press
• Manage the Smithsonian’s
compliance with the White
House mandate on “Increasing
Access to the Results of
Federally Funded Scientific
Research”

Associate Director
Web Services & Information
Technology Department
Joel Richard
• Phil Meredith
• Kristina Cottingham
• Conrad Ziyad
Division
WEB SERVICES &
INFORMATION TECHNOLOGY
The Web Services department is responsible
for creation and maintenance of the technical
infrastructure for the Libraries' website which
includes digitized collections, exhibitions,
and data that are part of the Digital Library.
Web Services also provides programming
and other computing support for special
projects and technical support for the
Libraries' social media activities which are
implemented by a pan-library group.
This department is also responsible for
coordination of services with the central
Smithsonian IT office.

Associate Director
Web Services & Information Technology Department
Division
SIL Web Properties
SIL “Website”
library.si.edu (Drupal)
SIL Blog: Unbound
blog.library.si.edu
(WordPress)
SIL “Old Website”
www.sil.si.edu
(ColdFusion/SQL) Digital Repository
repository.si.edu
(DSpace)
Smithsonian Research
Online (SRO)
research.si.edu
(WordPress/SQL/
ColdFusion)
Smithsonian Profiles
Profiles.si.edu
(Vivo)
OCIO Platforms
Enterprise Digital Asset Network /
EDAN (Various)
Digital Asset Management System
(DAMS)
BHL
BiodiversityLibrary.org
(.net/SQL/+)
Digital Storage (EMC Isilon)
SRO Staff Backend
Staff.research.si.edu
(Various)

Smithsonian and Technology
Power | Pipes | Ping | and STORAGE
Smithsonian
Libraries digitization
How big is the
Smithsonian Libraries’
Digital Collection?
Year 1 (2017) = Total 156.6 TB
Year 2 (2018) = Total 171.6 TB
Year 3 (2019) = Total 186.6 TB
Year 4 (2020) = Total 203 TB

Smithsonian and Technology
The Internet Comes to the Smithsonian (1992)

Provost O'Connor Previews WWW Pilot Project
Tom Garnett with Barbara Smith and Provost
Dennis O'Connor.
Provost J. Dennis O'Connor and Director Barbara
J. Smith visited the Libraries' World Wide Web
Home Page in March when Systems Department
head Tom Garnett conducted a preview of the
Libraries pilot re-publishing project. Scheduled to
go online in May, the pilot project is a re-
publication of John C. Ewers's "Hair Pipes in
Plains Indian Adornment," a 1957 study published
by the Bureau of American Ethnology. Garnett also
gave a demonstration of the Libraries' exhibition,
Science and the Artist's Book, and the Home
Pages of several branch libraries.
Information. No. 80. Spring/Summer 1996.
Smithsonian
Libraries digitization:
1996

Being digital-first is about more than adopting
new technologies. It means prioritizing the
needs of our audiences and users, engaging
them with relevant, compelling content, and
meeting them wherever they seek information. To
do this, we need to build digital skills and
sensibilities into the organization; ensuring the
knowledge we produce can be preserved,
accessed, linked, and integrated into the global
information ecosystem.
Greater Reach, Greater Relevance, and Profound Impact

Greater reach and engagement, measured by
macro-level metrics for online audiences and by
qualitative assessments of the visitor experience,
both onsite and online
Continued progress in collections digitization
Greater Reach, Greater Relevance, and Profound Impact

“Digital First” organizational transformation, measured
by hiring of staff with critical skills, training of existing
staff in digital skills, funding allocated to digital
requirements, etc.

Thank You & Questions
The only way of discovering the limits of the possible is to venture
a little way past them into the impossible. – Arthur C. Clarke

Smithsonian Libraries: Digital Programs and Initiatives Division

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