A presentation about business meeting

1. Workplace meetings are an important element of
business management. Meetings enable you and your
employees to communicate and share information,
solve problems or resolve disputes, improve
performance, build teamwork and move projects
forward. Workplace meetings can be formal or informal,
and the number of participants can range from two to
several hundred, depending on the size of your company.
Your suppliers, customers and business partners may
also participate in workplace meetings if your company
has a policy of collaboration.
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2.  Project Meetings
Project meetings bring together people from
different departments working on a
specific task, such as new product
development or business
reorganization. Project meetings take a
number of different forms, including planning
and progress meetings, brainstorming sessions
or design and review meetings.
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3. Staff Meetings
Staff meetings enable you to keep employees informed on
issues that affect their work. Your managers or
supervisors hold regular departmental meetings to
update employees on progress or deal with any issues
affecting their department. If there is a major policy
change or other issue that affects the whole company,
you may prefer to hold a meeting of all employees to
explain the change. Managers and supervisors also hold
one-to-one meetings with employees to review their
performance against targets. The appraisal meeting may
form part of a salary review, an assessment of individual
training requirements or a disciplinary procedure.
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4. Sales Conference
A sales conference is an important communication
and motivational tool. Sales representatives spend
the majority of their time away from the office, often
working alone. Holding a sales conference brings
your sales team together with other members of the
company who affect their success, such as
marketing staff, product specialists and senior
managers. You can use the conference to launch
important initiatives such as a new product
announcement or a major advertising campaign, as
well as communicating your company’s plans for the
next quarter or the next financial year.
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5. Emergency Meetings
If a serious problem, such as a fire or major
financial loss occurs, it’s essential to inform the
whole company so that all employees understand
the implications and the changes that will occur. In
the event of a serious fire, for example, employees
may have to work in temporary accommodation
with limited access to telephones and other
resources. A major disaster or loss may lead to
redundancies or even closure. By communicating
openly in the meeting, you can reduce feelings of
uncertainty in the workforce and avoid the risk of
rumors spreading
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6. Collaborative Meetings
Some of your employees and managers may
work closely with suppliers, customers or
business partners on projects such as joint
product development or supply chain
improvements. Bringing external groups into
meetings with your employees helps to
strengthen business relationships and gives
your employees a greater sense of customer
focus.
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7. . Shareholders meeting: When the meeting is held
with the shareholders of the company it is called
shareholders meeting.
1-Statutory meeting: According to company
laws, after getting the letter of commence, the company
arranges a meeting after one month of six months. This is
the first general meeting of the company and during the
life of the company this type of meeting held once. The
company gives the circular before 21 days of the meeting.
The decisions of the meeting are called statutory
decision.
2-Annual general meeting: After registration
of the company, the company is bound to invites the first
general meeting with in eighteen months. Then the
general meeting will be held in every year. The differences
of the two general meeting cannot be more than fifteen
months. The decisions of the meeting are called general
decision.
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8. Taking Minutes forms an essential part of most meetings.
Their purpose is firstly to record Action Points, ie, what actions have been
decided upon, who is responsible and what the milestones and deadlines
are. Secondly they record summaries of the discussions held at the meeting.
Taking minutes is a skilled job because the minute taker has to follow what
can be confusing and inarticulate debates and summarise accurately what
was said.
After the meeting the minutes should be checked with the chairperson to
confirm accuracy and then circulated to all attendees and and anyone else
affected by any decisions taken at the meeting.
Use agreeAdate to send a copy of the minutes to all attendees after your
meeting through your saved event file. One single email can be sent to
everyone present at the meeting, plus anyone else who needs to be informed.
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9. Minutes are required in order to:
● Confirm any decisions made
●Record any agreed actions to be taken
●Record who has been allocated any tasks or
responsibilities
● Prompt action from any relevant attendees
● Provide details of the meeting to anyone unable to attend
● Serve as a record of the meeting's procedure and
outcome A well run meeting can be used to effectively train
employees, close an important sale, set business goals and
keep major projects on the right track. A successful meeting
starts well before everyone is gathered in a conference
room. The person running the
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10. Step 1
Determine if you are running the meeting or expected to participate in any fashion.
If you are in charge of arrangements, be ready to coordinate scheduling, materials
and the pacing of the meeting.
Step 2
Set a goal for the meeting. Decide if you are trying to make a sale, bring an investor
on board, train employees about company policies or brainstorm new product ideas.
Step 3
Set an agenda for the meeting. Give participants a heads up if the meeting is
expected to be particularly long. Allow time for bathroom or refreshment breaks.
Prepare a schedule if there will be multiple speakers or presenters.
Step 4
Make arrangements for a meeting room, conference call or online meeting. Book a
time that works for all key participants. Call or email the group to make sure that the
chosen time works for everyone.
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11. Step 5
Send out time and location details to all participants. If you are dealing with
employees, let them know if attendance is mandatory or optional. Email conference
call-in numbers and codes if you are arranging a phone meeting.
Step 6
Prepare for any needed equipment. For example, if you are going to have a
computer presentation, be sure that the conference room has a screen and
projector. Know how to hook your laptop up to the projector so that you don't have to
waste valuable meeting time dealing with technical details.
Step 7
Take your presentation for a test drive before you do it in front of clients. Make sure
your sales or investment pitch is professional, concise and interesting. Endless
charts projected on a screen don't make for compelling meetings. Understand your
audience, how you can meet their needs and what goals you want to reach.
Step 8
Gather materials. Print off handouts. Make sure there are enough chairs for
everyone. Prepare refreshments or make catering arrangements if necessary.
Step 9
Remind participants 24 hours ahead, or on the morning of, the actual meeting. Aim
to start the meeting promptly at the given time
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