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Module 6:
Administering Printer
    Resources
Overview


     Introduction to Administering Printers
     Managing Printer Permissions
     Managing Printers
     Managing Documents in the Print Queue
     Administering Printers by Using a Web Browser
     Best Practices
 Introduction to Administering Printers


     Printing Components
     Sharing a Printer
     Locating Printers for Administration
Printing Components

                                       Printer Driver
  Printer   Word.doc



                                                Print Server
                       Print Command




                         Word.doc


       Print Device
Sharing a Printer
           HP LaserJet 4Si Properties

          General Sharing Ports      Advanced     Security Device Settings


                  HP LaserJet 4Si


              Not shared
              Shared as:       HPLaserJ

                 List in the Directory


              Drivers for different versions of Windows
             If this printer is shared with users running different versions of
             Windows then you will need to install additional drivers for it.

                                                      Additional Drivers...




                                            OK            Cancel            Apply
Locating Printers for Administration

    Find Printers
 File      Edit     View   Help

  Find: Printers                  In:   nwtraders   Browse...

  Printers Features Advanced
                                                     Find Now
        Name:
                                                       Stop
        Location:
                                                      Clear All
        Model:
 Managing Printer Permissions


     Introduction to Printer Permissions
     Assigning Printer Permissions




                            Permissions
Introduction to Printer Permissions


                   Permissions
                                       Print


           Permissions
                                 Manage Documents



   Permissions                    Manage Printers


     Allow or Deny Printer Permissions
Assigning Printer Permissions
          HP LaserJet 4Si Properties

         General Sharing     Ports   Advanced   Security Device Settings

           Name                                                    Add...
              Everyone
                                                                   Remove
              Creator Owner
              Administrators (NWTRADERSAdministrators)
              Server Operators (NWTRADERSServer Operators)
              Print Operators (NWTRADERSPrint Operators)



          Permissions:                                     Allow    Deny
           Print                                             
           Manage Printers
           Manage Documents




           Advanced...


                                          OK           Cancel          Apply
 Managing Printers


     Assigning Forms to Paper Trays
     Setting a Separator Page
     Pausing and Restarting a Printer
     Setting Priority and Printing Time for a Printer
     Redirecting Documents to a Different Print Device
Assigning Forms to Paper Trays
           HP LaserJet 4Si Properties

          General Sharing   Ports   Advanced Security Device Settings


               HP LaserJet 4Si Device Settings
                  Form To Tray Assignment
                     Auto Select: Letter
                     Upper Paper Tray: Letter
                     Manual Paper Feed: Letter
                     Lower Paper Tray: Letter
                     Envelope Feeder: Letter
                  Font Substitution Table
                  Installed Font Cartridge(s)
                     Slot # 1: Not Available
                     Slot # 2: Not Available
                  Page Protection: Off
                  External Fonts…
                  Installable Options
                     Printer Memory: 2MB
                     Duplex Unit (for 2-Sided Printing): Installed




                                         OK          Cancel          Apply
Setting a Separator Page

     Contains Printer Commands
     Identifies and Separates Printed Documents
     Switches Print Modes

            Separator File
                                             Function
                Name
           Sysprint.sep      Prints a page before each document

           Pcl.sep           Switches the printing mode to PCL

           Pscript.sep       Switches the printing mode to PostScript

           Sysprtj.sep       Uses Japanese characters
Pausing and Restarting a Printer
      Pause Printing to Temporarily Stop All Documents
      Clear Pause Printing to Resume Printing
      Cancel All Documents to Delete All Documents
   HP LaserJet 4Si
 Printer Document View Help
                              Status   Owner   Pages   Size
   Connect

   Set As Default Printer
      Printing Preferences…

    Pause Printing
      Cancel All Documents

      Sharing
      Use Printer Offline

      Properties

      Close
Setting Priority and Printing Time for a Printer
            HP LaserJet 4Si Properties

           General Sharing   Ports   Advanced Security Device Settings

               Always Available
               Available from        12:00 AM             To     12:00 AM

           Priority: 1

           Driver:   HP LaserJet 4Si                                New Driver...

               Spool print documents so program finished printing faster
                  Start printing after last page is spooled
                  Start printing immediately
               Print directly to printer

               Hold mismatched documents
               Print spooled documents first
               Keep printed documents
               Enable advanced printing features

             Printing Defaults...    Print Processor...        Separator Page...


                                           OK             Cancel          Apply
Redirecting Documents to a Different Print Device
                             HP LaserJet 4Si Properties

                           General   Sharing Ports   Advanced Security Device Settings


                                     HP LaserJet 4Si

   New Print Device Print to theUse the Same Printer Driver
                     Must following port(s). Documents will print to the first
                             free checked port.

                               Port       Description         Printer
                                LPT1:     Printer PortPrinter HP LaserJet 4Si
                                                              Ports
                                LPT2:     Printer Port
                                LPT3:     Printer Port Available port types:
                                COM1:     Serial Port
                                                        Local Port
                                COM2:     Serial Port
                                                        Standard TCP/IP Port
                                COM3:     Serial Port
                                COM4:     Serial Port

                                 Add Port...           Delete Port        Configure Port...

                               Enable bidirectional support Port Type...
                                                      New                                New Port...   Cancel
                               Enable printer pooling



                                                         OK           Cancel         Apply
 Managing Documents in the Print Queue


     Pausing, Restarting, and Canceling a Document
     Setting Notification, Priority, and Printing Time
Pausing, Restarting, and Canceling a Document
    Pause to Temporarily Stop the Document
    Resume to Continue the Document
    Restart to Start the Document from the Beginning
    Cancel to Delete the Document Before It Prints
        HP LaserJet 4Si - Paused
     Printer Document View Help
     DocumentPause
               Name              Status                 Owner        Pages   Size
        Doc1 Resume              Paused - Restarting   Administrator
        Doc1 Restart             Paused                Administrator


              Cancel

              Properties

     2 document(s) in queue
Setting Notification, Priority, and Printing Time
                Printer1 Properties

                 General       Layout       Paper/Quality

                      Document

                  Size:               24 bytes
                  Pager               1
                  Datatype:           NT EMF 1:008
                  Processor:          winprint:
                  Owner:              Administrator
                  Submitted:          2:06:18 PM 5/10/98
                  Notify:             Administrator                             Notification
                   Priority
  Priority        Lowest                                          Highest
                  Current priority:    56

                   Schedule
                       No time restriction
  Print Times
                        Only from       12:00 AM            To   12:00 AM


                                                   OK       Cancel          Apply
Administering Printers by Using a Web Browser


     Print Server Must Have Internet Information Services
      Installed
     Administer Printers from Any Computer Running a Web
      Browser
     Customize the Interface
     Create a Summary Page of All Printers and Status
     Report Real-Time Print Device Data
Best Practices


   Ensure That a Printer Administrator Is Always Available


   Use Separator Pages for Printers with Multiple Users


   Assign Restrictive Permissions for High Security Printers


   Use a Web Browser to Simultaneously View Status of All Printers
Review


     Introduction to Administering Printers
     Managing Printer Permissions
     Managing Printers
     Managing Documents in the Print Queue
     Administering Printers by Using a Web Browser
     Best Practices

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  • 2. Overview  Introduction to Administering Printers  Managing Printer Permissions  Managing Printers  Managing Documents in the Print Queue  Administering Printers by Using a Web Browser  Best Practices
  • 3.  Introduction to Administering Printers  Printing Components  Sharing a Printer  Locating Printers for Administration
  • 4. Printing Components Printer Driver Printer Word.doc Print Server Print Command Word.doc Print Device
  • 5. Sharing a Printer HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings HP LaserJet 4Si Not shared Shared as: HPLaserJ List in the Directory Drivers for different versions of Windows If this printer is shared with users running different versions of Windows then you will need to install additional drivers for it. Additional Drivers... OK Cancel Apply
  • 6. Locating Printers for Administration Find Printers File Edit View Help Find: Printers In: nwtraders Browse... Printers Features Advanced Find Now Name: Stop Location: Clear All Model:
  • 7.  Managing Printer Permissions  Introduction to Printer Permissions  Assigning Printer Permissions Permissions
  • 8. Introduction to Printer Permissions Permissions Print Permissions Manage Documents Permissions Manage Printers  Allow or Deny Printer Permissions
  • 9. Assigning Printer Permissions HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings Name Add... Everyone Remove Creator Owner Administrators (NWTRADERSAdministrators) Server Operators (NWTRADERSServer Operators) Print Operators (NWTRADERSPrint Operators) Permissions: Allow Deny Print  Manage Printers Manage Documents Advanced... OK Cancel Apply
  • 10.  Managing Printers  Assigning Forms to Paper Trays  Setting a Separator Page  Pausing and Restarting a Printer  Setting Priority and Printing Time for a Printer  Redirecting Documents to a Different Print Device
  • 11. Assigning Forms to Paper Trays HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings HP LaserJet 4Si Device Settings Form To Tray Assignment Auto Select: Letter Upper Paper Tray: Letter Manual Paper Feed: Letter Lower Paper Tray: Letter Envelope Feeder: Letter Font Substitution Table Installed Font Cartridge(s) Slot # 1: Not Available Slot # 2: Not Available Page Protection: Off External Fonts… Installable Options Printer Memory: 2MB Duplex Unit (for 2-Sided Printing): Installed OK Cancel Apply
  • 12. Setting a Separator Page  Contains Printer Commands  Identifies and Separates Printed Documents  Switches Print Modes Separator File Function Name Sysprint.sep Prints a page before each document Pcl.sep Switches the printing mode to PCL Pscript.sep Switches the printing mode to PostScript Sysprtj.sep Uses Japanese characters
  • 13. Pausing and Restarting a Printer  Pause Printing to Temporarily Stop All Documents  Clear Pause Printing to Resume Printing  Cancel All Documents to Delete All Documents HP LaserJet 4Si Printer Document View Help Status Owner Pages Size Connect  Set As Default Printer Printing Preferences… Pause Printing Cancel All Documents Sharing Use Printer Offline Properties Close
  • 14. Setting Priority and Printing Time for a Printer HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings Always Available Available from 12:00 AM To 12:00 AM Priority: 1 Driver: HP LaserJet 4Si New Driver... Spool print documents so program finished printing faster Start printing after last page is spooled Start printing immediately Print directly to printer Hold mismatched documents Print spooled documents first Keep printed documents Enable advanced printing features Printing Defaults... Print Processor... Separator Page... OK Cancel Apply
  • 15. Redirecting Documents to a Different Print Device HP LaserJet 4Si Properties General Sharing Ports Advanced Security Device Settings HP LaserJet 4Si  New Print Device Print to theUse the Same Printer Driver Must following port(s). Documents will print to the first free checked port. Port Description Printer LPT1: Printer PortPrinter HP LaserJet 4Si Ports LPT2: Printer Port LPT3: Printer Port Available port types: COM1: Serial Port Local Port COM2: Serial Port Standard TCP/IP Port COM3: Serial Port COM4: Serial Port Add Port... Delete Port Configure Port... Enable bidirectional support Port Type... New New Port... Cancel Enable printer pooling OK Cancel Apply
  • 16.  Managing Documents in the Print Queue  Pausing, Restarting, and Canceling a Document  Setting Notification, Priority, and Printing Time
  • 17. Pausing, Restarting, and Canceling a Document  Pause to Temporarily Stop the Document  Resume to Continue the Document  Restart to Start the Document from the Beginning  Cancel to Delete the Document Before It Prints HP LaserJet 4Si - Paused Printer Document View Help DocumentPause Name Status Owner Pages Size Doc1 Resume Paused - Restarting Administrator Doc1 Restart Paused Administrator Cancel Properties 2 document(s) in queue
  • 18. Setting Notification, Priority, and Printing Time Printer1 Properties General Layout Paper/Quality Document Size: 24 bytes Pager 1 Datatype: NT EMF 1:008 Processor: winprint: Owner: Administrator Submitted: 2:06:18 PM 5/10/98 Notify: Administrator Notification Priority Priority Lowest Highest Current priority: 56 Schedule No time restriction Print Times Only from 12:00 AM To 12:00 AM OK Cancel Apply
  • 19. Administering Printers by Using a Web Browser  Print Server Must Have Internet Information Services Installed  Administer Printers from Any Computer Running a Web Browser  Customize the Interface  Create a Summary Page of All Printers and Status  Report Real-Time Print Device Data
  • 20. Best Practices Ensure That a Printer Administrator Is Always Available Use Separator Pages for Printers with Multiple Users Assign Restrictive Permissions for High Security Printers Use a Web Browser to Simultaneously View Status of All Printers
  • 21. Review  Introduction to Administering Printers  Managing Printer Permissions  Managing Printers  Managing Documents in the Print Queue  Administering Printers by Using a Web Browser  Best Practices