details for first class prep

1. CASE21 CASES21 – First Class timetabling integration

2. Topics covered Ultranet overview Timetabling data flow Exporting data from CASES21 Importing data into First Class Exporting a timetable from First Class Importing a timetable into CASES21 Common issues Timing Discussion

3. Ultranet – Learner profile

4. Ultranet – Learner profile The Ultranet has a space called Learner Profile Classes created in CASES21 flow through to Learner Profile Provides students, parents and teachers with a single point of access to rich data that profiles the student and their learning. Timetabling information is displayed in one place and is available online. Also describes relationships between users across the community.

6. Provides quick access to relevant timetable information including the ability to query the timetable to find specific information.

7. This information includes the following:

8. A free room

9. A period when teachers are free; and

11. Ultranet – Learning tool

13. Allows collaboration in the learning process with lesson creation, participation, evaluation, and dialogue.

14. Allows for preparation and delivery of courses and lessons

15. Sharing information, courses and resources within and across schools

16. Greater collaboration amongst teaching community

17. Directly linking learning standards and outcomes to learning tasks of students

20. Available now

21. Supports import/export to/from CASES21

22. Safe to upgrade to compliant version now

24. All student, teacher, room and subject data must be consistent across both CASES21 and First Class

25. Regular updates of students/staff from CASES21 to First Class is required

26. When timetable complete or when updates occur, import into CASES21

28. Generates an XML file containing:

29. All students who have a status of active, future or leaving will be included.

30. All staff whose timetable type is T.

31. All subjects whose type is U (offered).

33. Exporting data from CASES21

34. Exporting data from CASES21

36. When?

37. How often? (Weekly? Monthly?)

38. Where will the file be stored?

39. What will it be named?

41. Set ‘If an item exists’ to update item or do not import item (EOY implications)

42. Updating will change student names, year levels, for existing students

43. Do not import – will leave reference data as is in First Class

44. Select Test Update

46. Navigate to Maintenance, Year Level, Edit

48. Navigate to Maintenance, Year Level, Edit for Roll Over

50. Navigate to Maintenance | Export | Cases Timetable XML

52. Select CASES Timetable XML from the Export Program drop-down list

54. When?

55. How often? (Weekly? Monthly?)

56. Where will the file be stored?

57. What will it be named?

59. If any one instance does not exist then the whole import process is aborted.

60. The import process does not create any missing reference data so it is essential that there is a match between IDs used in the files and those that exist in CASES21.

63. The xml source file can have any name.

64. The source file contains all data required to create the timetable. Including day and period names as well as the timetable ID.

65. The file is checked for correct structure and confirmation with a set of rules. If acceptable the timetable is then imported.

67. Importing a timetable into CASES21

68. Importing a timetable into CASES21

71. Fixing errors:

72. Ideally avoided if exporting base data from CASES21

73. Can create missing data in CASES21

77. Only subjects where subject status has the value U will appear in the Timetabling subject dropdowns.

78. A subject that is not being offered for a particular timetable, but which has previously been offered should not be deleted.

79. The subject key entered needs to match that in First Class

81. The number of students may dictate that there will be several classes of that subject but each class learns exactly the same material for the same number of lessons and with the same assessment criteria.

82. Each of the students will take every offered instance of that subject in the class to which they have been allocated.

83. Different subjects imply a different body of knowledge, different assessment criteria or a different number of contact hours.

85. does not meet the definition as there is no distinction between a Year 7 student taking MATHS and a Year 10 student taking MATHS.

87. Such schools will have a MA10B, MA10C, etc one for each Y10 home group.

89. Students / Enrolment Transfer / Individual Enrol / Enter or Modify Student Enrolment Details – Daisychain version (ST11001)

90. Students / Enrolment Transfer / Individual Enrol / Enter or Modify Student Enrolment Details – Tab version (ST11001T)

93. The staff screen is reached via:

94. Timetabling / Construction / Staff / Add or Modify Staff Details (SF11001)

95. Staff / Records / Personal / Add or Modify Staff Details (SF11001)

100. Import the file used for exercise 2 again

102. Timetabling / Import Export data / Import TimeTable Data / Assign Timetable to School Days; or

104. Enter the first and last dates to which the timetable applies (inclusive dates)

105. Select the cycle day of the timetable which applies on the first date

106. Select if the cycle is Fixed or Rotating

108. Check the report that is generated and determine if the overwrite is correct.

109. By clicking:

110. Yes you will overwrite the existing timetable assignments which exist on the date ranges specified.

117. Data mismatch issues – CASES21 user / Timetabler

118. CASES21 Technical import issues – ITD Service desk

119. CASES21 guides:

120. CASES21 Timetabling guide: Section 9 Timetable Import & Export

122. Ensure timetable has been imported first in CASES21 and is the active TT

123. CASES21 absence calendar is up-to-date and timetable imported

124. Follow the CASES21 Period Attendance procedures to generate KCC, TXAS and SXAS records.

125. Open the Attendance | Period | Entry | Enter Period Attendance by Class or Student (SXAS11001) format. Create blank records