Personal Productivity- an inside job

Trainers Expo

Personal Productivity- an Inside Job
12 February 2014

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Are you--•A perfectionist?
•Constantly changing priorities?
•Relying too much on your memory?
•Unclear about what to do next?
•Procrastinating?
•Bugged/Distracted?
•Not able to handle current flow of information?
•Pre- occupied with what needs to be done
•Reactive- proactive- inactive?

Result---

•You feel overwhelmed!
•An era where “ work” no
longer has any defined
boundaries
•No distinction between
work and personal life

Therefore--•Positive work style standards
•Elimination of silo mentality
•“Mind like water” principle
•Internal commitment


Bruce Lee says---

“Empty your mind, be formless,
shapeless like water. If you put water
into a cup, it becomes the cup. You put
water into the bottle, it becomes the
bottle. You put a teapot and it becomes
the teapot. Now water can flow or it can
crash. Be water my friend”


Preview

What is productivity?


Productivity is-----•Ability to feel relaxed even if there are
umpteen things to do
•Ability to discipline yourself to make
front end decisions
•Ability to manage commitments
appropriately
•Ability to think outcomes, not actions
•Ability to decide what to do and when
•Ability to master daily workflow

Why productivity?


How does personal productivity
benefit you?
• You are better organized and less
stressed
• You are more focused on deliverables
• You realize that the process is as
important as the results
• Alignment of resources
• Clean- clear- current- complete

How to be productive?


The five step productivity model
•Collect
•Process
•Organize
•Review
•Do


The collection process
•Physical Gathering- purging
•Mental Gathering- the mind
sweep


The art of processing
•One item at a time
•Nothing goes back” In”
•What is the next action?
•The TRAF principle
•Trashing what you do not
need.

Remember--•When in doubt, throw it out
•When in doubt, keep it


Organizing
•To do lists
•Support material
•“Next actions” list
•“Waiting for” list
•Reference materials
•“Some day/maybe” list


Organizing laws
#1-Relentlessly process e mails, letters
# 2- make decisions even if they have to be
revised later
#3- Fool proof follow up
#4- sometimes verbal discussions are better
than e mails
#5- Return all tele calls within 24 hours
#6- Manage rather than control change
#7- Give one hour of priority time to yourself
daily
#8 Spotlight thinking
# 9 Multi tasking?

Reviewing
•Calendar
•Action Lists
•Weekly review
•The bigger picture reviews


Doing
•Time, energy, priority
•Doing work- evaluating daily work
•From current action to long term
visions-the balancing act
•Project Planning
• Tools for project planning


Doing
•Do, Delete, Defer
•Effective reminder system
•Weekly review
•Mind Dump Day
•One pay off task a day
•Learn to say “ No”

Organizing


Barriers to execution
•Knowing what is most important
•What to do and how to do it
•Role and goal commitment
•Ease in execution
•Teamwork?
•Accountability for actions?


Execution Disciplines
Discipline #1- Focus on the
“Wildly Important”
Discipline # 2-Create a compelling
Scoreboard
Discipline #3- Think differentlyTranslate Goals into specific
action
Discipline #4- Hold each other
accountable all the time

Hold Each Other Accountable

“Follow-through is the
cornerstone of execution,
and every leader who’s
good at executing follows
through religiously.
Following through ensures
that people are doing the
things they committed to
do.”
Larry Bossidy,
Execution: The Discipline of Getting
Things Done

47

For further inquiries
Contact me at 09833356875/9920327112
nwenterprise16@gmail.com
www.nanduwarrier.co.in
Announcement on one day workshop on personal productivity soon


THANK YOU

ANY QUESTIONS?


Personal Productivity- an inside job

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