Oracle 11i Configuration Document

Configuration Document
S@jid Ali
MBA 3
10006
Sir Sohaib Jamal
22 January 2016

Oracle 11i Configuration Document
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Table Of Contents
Enterprise Resource Planning (ERP)______________________________________________________4
Functional Areas_____________________________________________________________________4
Advantages Of ERP___________________________________________________________________5
How Can ERP Improve A Company's Business Performance? _________________________________5
What Will ERP Fix In My Business? ______________________________________________________6
Integrate Financial Information _________________________________________________________________ 6
Integrate Customer Order Information___________________________________________________________ 6
Standardize And Speed Up Manufacturing Processes_______________________________________________ 6
Reduce Inventory_____________________________________________________________________________ 7
Standardize HR Information ____________________________________________________________________ 7
Organization Of ERP: _________________________________________________________________7
The Big Bang _________________________________________________________________________________ 7
Franchising Strategy___________________________________________________________________________ 7
Slam Dunk___________________________________________________________________________________ 8
ERP Vendors ________________________________________________________________________8
PeopleSoft___________________________________________________________________________________ 8
Oracle ______________________________________________________________________________________ 8
BAAN _______________________________________________________________________________________ 9
Baan IV modules___________________________________________________________________________________________9
ERP Ln 6.1 modules ________________________________________________________________________________________9
SAP_________________________________________________________________________________________ 9
Oracle E-Business Suite _______________________________________________________________9
Oracle Financials ___________________________________________________________________10
Oracle Financials Modules ____________________________________________________________10
Oracle General Ledger _______________________________________________________________10
Preparation For Oracle General Ledger__________________________________________________________ 10
Oracle Application Structure __________________________________________________________________ 16
Set Of Books _______________________________________________________________________17
Accounting flexfield__________________________________________________________________________ 17
Define Value Sets ________________________________________________________________________________________ 17
Defining Structure _______________________________________________________________________________________ 20
Defining Segments _______________________________________________________________________________________ 24

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Defining Currency____________________________________________________________________________ 29
Defining Calendar____________________________________________________________________________ 29
Defining Set Of Books________________________________________________________________30
Defining Responsibilities _____________________________________________________________30
Attaching Responsibility With Your Set Of Book __________________________________________________ 31
Defining User ______________________________________________________________________32
Running Reports____________________________________________________________________33
Posting Journals ____________________________________________________________________34
Entering A Manual Journal ____________________________________________________________________ 35
Entering A Recurring Journal __________________________________________________________________ 35
Entering A Reversing Journal __________________________________________________________________ 36
Entering Mass Allocation______________________________________________________________________ 36
Defining, Submitting And Viewing Reports (FSG) __________________________________________38
Defining Row Set ____________________________________________________________________________ 39
Defining Column Set _________________________________________________________________________ 40
Defining Report _____________________________________________________________________________ 40
Submitting A Report _________________________________________________________________________ 41
Viewing Report______________________________________________________________________________ 41

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ENTERPRISE RESOURCE PLANNING (ERP)
Enterprise Resource Planning integrates internal and external management information across an entire
organization,embracingfinance/accounting, manufacturing, sales and service, etc. ERP systems automate this
activity with an integrated computer-based application. Its purpose is to facilitate the flow of information
betweenall businessfunctionsinside the boundariesof the organizationandmanage the connectionstooutside
stakeholders.
ERP systems can run on a variety of hardware and network configurations, typically employing a database to
store its data
ERP systems typically include the following characteristics:
 An integrated system that operates in (next to) real time, without relying on periodic updates.
 A common database, which supports all applications.
 A consistent look and feel throughout each module.
 Installationof the systemwithoutelaborate application/dataintegrationbythe Information Technology
(IT) department.
Enterprise resource planningsoftware, orERP,doesn'tlive upto its acronym. Forget about planning—it doesn't
do muchof that—andforgetaboutresource,athrowawayterm.But rememberthe enterprise part.This is ERP's
true ambition.Itattemptstointegrate all departments and functions across a company onto a single computer
system that can serve all those different departments' particular needs.
Take a customer order, for example. Typically, when a customer places an order, that order begins a mostly
paper-based journey from in-basket to in-basket around the company, often being keyed and rekeyed into
different departments' computer systems along the way. All that lounging around in in-baskets causes delays
and lost orders, and all the keying into different computer systems invites errors. Meanwhile, no one in the
companytrulyknowswhat the status of the order is at any given point because there is no way for the finance
department, for example, to get into the warehouse's computer system to see whether the item has been
shipped. "You'll have to call the warehouse" is the familiar refrain heard by frustrated customers.
FUNCTIONAL AREAS
1. Finance/Accounting
General ledger, payables, receivables, budgeting, consolidation
2. Human Resources
Payroll, benefits, 401K, recruiting, diversity management
3. Manufacturing
Engineering, bill of materials, work orders, scheduling, capacity, workflow management, quality control, cost
management, manufacturing process, manufacturing projects, manufacturing flow, activity based costing,
Product lifecycle management
4. Supply Chain Management
Order to cash, inventory, order entry, purchasing, product configurator, supply chain planning, supplier
scheduling, inspection of goods, claim processing, commissions

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5. Financials
General ledger, cash management, accounts payable, accounts receivable, fixed assets
6. Project Management
Costing, billing, time and expense, performance units, activity management
7. Human Resources
Payroll, training, time and attendance, roistering, benefits, 401K
8. Customer Relationship Management
Sales and marketing, commissions, service, customer contact, call center support
9. Data Services
Various "self-service" interfaces for customers, suppliers and/or employees
ADVANTAGES OF ERP
The fundamental benefitof ERPis thatby integratingthe myriadprocessesbywhichbusinessesoperate,itsaves
time andexpense.Decisionscanbe quickerand with fewer errors. Data is visible across the organization. Tasks
that benefit from this integration include:
 Sales forecasting, which allows inventory optimization
 Order tracking, from acceptance through fulfillment
 Revenue tracking, from invoice through cash receipt
 Matching purchase orders(whatwasordered),inventoryreceipts (what arrived), and costing (what the
vendor invoiced)
ERP systems centralize data. Benefits of this include:
 No synchronizing changes between multiple systems - consolidation of finance, marketing and sales,
human resource, and manufacturing applications
 Enables standard product naming/coding.
 Provides comprehensive view of the enterprise (no "islands of information"). Makes real–time
information available to management anywhere, anytime to make proper decisions.
 Protects sensitive data by consolidating multiple security systems into a single structure.
HOW CAN ERP IMPROVE A COMPANY'S BUSINESS PERFORMANCE?
ERP's besthope fordemonstratingvalue isasa sort of batteringram for improving the way your company takes
a customer order and processes it into an invoice and revenue—otherwise known as the order fulfillment
process. That is why ERP is often referred to as back-office software. It doesn't handle the up-front selling
process (although most ERP vendors have recently developed CRM software to do this); rather, ERP takes a
customerorderand providesasoftware roadmap forautomatingthe differentsteps along the path to fulfilling
it. When a customer service representative enters a customer order into an ERP system, he has all the
information necessary to complete the order (the customer's credit rating and order history from the finance
module,the company'sinventorylevelsfromthe warehousemodule and the shipping dock's trucking schedule
from the logistics module, for example).

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People inthese different departments all see the same information and can update it. When one department
finisheswiththe orderitisautomatically routed via the ERP system to the next department. To find out where
the order isat any point,youneedonlylogin to the ERP system and track it down. With luck, the order process
moves like a bolt of lightning through the organization, and customers get their orders faster and with fewer
errors than before. ERP can apply that same magic to the other major business processes, such as employee
benefits or financial reporting.
That, at least,isthe dreamof ERP. The realityismuch harsher. Let's go back to those inboxes for a minute. That
process may not have been efficient, but it was simple. Finance did its job, the warehouse did its job, and if
anything went wrong outside of the department's walls, it was somebody else's problem. Not anymore. With
ERP, the customerservice representatives are no longer just typists entering someone's name into a computer
and hitting the return key. The ERP screen makes them businesspeople. It flickers with the customer's credit
ratingfrom the finance departmentandthe productinventorylevelsfromthe warehouse.Will the customerpay
on time?Will we be able to ship the order on time? These are decisions that customer service representatives
have never had to make before, and the answers affect the customer and every other department in the
company.But it'snot justthe customerservice representativeswhohave to wake up. People in the warehouse
whousedto keepinventoryintheirheadsoron scrapsof papernow needto putthat informationonline.If they
don't, customer service reps will see low inventory levels on their screens and tell customers that their
requesteditemisnotinstock.Accountability,responsibilityandcommunicationhave neverbeentestedlikethis
before.
People don'tlike tochange,andERP asksthemto change how theydo theirjobs. That is why the value of ERP is
so hard to pin down. The software is less important than the changes companies make in the ways they do
business.If youuse ERPto improve the waysyourpeople take orders,manufacture goods,shipthemandbill for
them,youwill see value fromthe software.If yousimplyinstall the software without changing the ways people
do their jobs, you may not see any value at all—indeed, the new software could slow you down by simply
replacing the old software that everyone knew with new software that no one does.
WHAT WILL ERP FIX IN MY BUSINESS?
There are five major reasons why companies undertake ERP.
Integrate Financial Information—As the CEO tries to understand the company's overall
performance, he may find many different versions of the truth. Finance has its own set of revenue numbers,
saleshasanotherversion,andthe different business units may each have their own version of how much they
contributedtorevenues.ERPcreatesa single versionof the truththat cannotbe questionedbecause everyoneis
using the same system.
Integrate Customer Order Information—ERP systems can become the place where the
customerorderlivesfromthe time acustomerservice representative receivesituntil the loading dock ships the
merchandise and finance sends an invoice. By having this information in one software system, rather than
scatteredamongmanydifferentsystemsthatcan'tcommunicate withone another, companiescankeeptrackof
orders more easily, and coordinate manufacturing, inventory and shipping among many different locations at
the same time.
Standardize And Speed Up Manufacturing Processes—Manufacturing companies—
especiallythose withanappetiteformergersandacquisitions—oftenfindthatmultiple businessunitsacrossthe

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company make the same widget using different methods and computer systems. ERP systems come with
standardmethodsforautomatingsome of the stepsof a manufacturing process. Standardizing those processes
and using a single, integrated computer system can save time, increase productivity and reduce head count.
Reduce Inventory—ERPhelpsthe manufacturingprocessflow more smoothly, and it improves visibility
of the order fulfillment process inside the company. That can lead to reduced inventories of the stuff used to
make products(work-in-progressinventory),anditcan helpusersbetterplan deliveries to customers, reducing
the finished good inventory at the warehouses and shipping docks. To really improve the flow of your supply
chain, you need supply chain software, but ERP helps too.
Standardize HR Information—Especiallyincompanieswithmultiple businessunits,HRmaynot have
a unified, simple method for tracking employees' time and communicating with them about benefits and
services. ERP can fix that. In the race to fix these problems, companies often lose sight of the fact that ERP
packages are nothing more than generic representations of the ways a typical company does business. While
most packages are exhaustively comprehensive, each industry has its quirks that make it unique. Most ERP
systemswere designedtobe usedbydiscrete manufacturing companies (that make physical things that can be
counted),whichimmediatelyleftall the processmanufacturers(oil,chemical andutilitycompaniesthatmeasure
their products by flow rather than individual units) out in the cold. Each of these industries has struggled with
the different ERP vendors to modify core ERP programs to their needs.
ORGANIZATION OF ERP:
Based on our observations, there are three commonly used ways of installing ERP.
The Big Bang—Inthis,the most ambitiousanddifficult of approaches to ERP implementation, companies
cast off all their legacy systems at once and install a single ERP system across the entire company. Though this
methoddominatedearlyERPimplementations, few companies dare to attempt it anymore because it calls for
the entire company to mobilize and change at once. Most of the ERP implementation horror stories from the
late '90s warn us about companies that used this strategy. Getting everyone to cooperate and accept a new
software system at the same time is a tremendous effort, largely because the new system will not have any
advocates. Noone withinthe companyhasany experience usingit,so no one is sure whether it will work. Also,
ERP inevitably involves compromises. Many departments have computer systems that have been honed to
match the ways they work. In most cases, ERP offers neither the range of functionality nor the comfort of
familiarity that a custom legacy system can offer. In many cases, the speed of the new system may suffer
because itisservingthe entire companyratherthana single department. ERP implementation requires a direct
mandate from the CEO.
Franchising Strategy—Thisapproachsuitslarge ordiverse companies that do not share many common
processes across business units. Independent ERP systems are installed in each unit, while linking common
processes,suchasfinancial bookkeeping, across the enterprise. This has emerged as the most common way of
implementingERP.Inmostcases,the businessunitseachhave theirown"instances" of ERP—that is, a separate
systemanddatabase.The systemslink together only to share the information necessary for the corporation to
get a performance big picture across all the business units (business unit revenues, for example), or for
processes that don't vary much from business unit to business unit (perhaps HR benefits). Usually, these
implementations begin with a demonstration or pilot installation in a particularly open-minded and patient
businessunitwhere the core business of the corporation will not be disrupted if something goes wrong. Once
the projectteamgets the systemupand runningandworksout all the bugs, the team begins selling other units

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on ERP,usingthe firstimplementationasakindof in-house customer reference. Plan for this strategy to take a
long time!
Slam Dunk—ERP dictatesthe processdesigninthismethod,wherethe focusisonjust a few key processes,
such as those containedinanERP system'sfinancial module. The slam dunk is generally for smaller companies
expecting to grow into ERP. The goal here is to get ERP up and running quickly and to ditch the fancy
reengineering in favor of the ERP system's "canned" processes. Few companies that have approached ERP this
way can claim much payback from the new system. Most use it as an infrastructure to support more diligent
installationeffortsdownthe road.Yetmanydiscoverthata slammed-inERP system is little better than a legacy
system because it doesn't force employees to change any of their old habits. In fact, doing the hard work of
process reengineering after the system is in can be more challenging than if there had been no system at all
because at that point few people in the company will have felt much benefit.
ERP VENDORS
PeopleSoft
PeopleSoft, Inc. was a company that provided human resource management systems (HRMS) and customer
relationshipmanagement(CRM) software,aswell assoftware solutions formanufacturing,financials,enterprise
performance management,andstudentadministrationtolarge corporations,governments,andorganizations.It
existedasanindependentcorporationuntil itsacquisition by Oracle Corporation in 2005. The PeopleSoft name
and product line are now marketed by Oracle.
PeopleSoft's product suite was initially based on a client–server approach with a dedicated client. With the
release of version8,entire suite movedtoaweb-centricdesigncalledPure Internet Architecture (PIA).The new
format allowed all of a company's business functions to be accessed and run on a web browser. Originally, a
small number of security and system setup functions still needed to be performed on a fat client machine;
however, this is no longer the case.
Oracle
Oracle Corporationisan Americanmultinationalcomputertechnologycorporationthatspecializesindeveloping
and marketing hardware systems and enterprise software products — particularly database management
systems.HeadquarteredinRedwoodShores,California,UnitedStatesandemploying105,000 people worldwide
as of 1 July2010. It has enlargeditsshare of the software marketthroughorganicgrowth and through a number
of high-profile acquisitions. By 2007 Oracle had the third-largest software revenue, after Microsoft and IBM.
The corporation has arguably become best-known for its flagship product, the Oracle Database. The company
alsobuildstoolsfordatabase development and systems of middle-tier software, enterprise resource planning
software (ERP), customer relationship management software (CRM) and supply chain management (SCM)
software.
As of 2010, Larry Ellison,aco-founder of Oracle Corporation, has served as Oracle's CEO throughout its history.
Ellison also served as the Chairman of the Board until his replacement by Jeffrey O. Henley in 2004. Ellison
retains his role as CEO. On August 22, 2008 the Associated Press ranked founder Larry Ellison as the top-paid
chief executive in the world

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BAAN
Baan was a vendorof enterprise resourceplanning(ERP) software that is now owned by Infor Global Solutions.
Baan or Baan ERP was also the name of the ERP product created by this company.
Baan IV modules
Common (tc), Finance (tf), Project (tp),Manufacturing (ti),Distribution (td),Process (ps),Transportation
(tr),Service (ts),Enterprise Modeler (tg),Constraint Planning (cp),Tools (tt),Utilities (tu)
ERP Ln 6.1 modules
Enterprise Modeler(tg), Common,Taxation(tc), People (bp),Financials(tf), Project(tp), Enterprise Planning (cp),
Order Management (td), Electronic Commerce (ec), Central Invoicing (ci), Manufacturing (ti), Warehouse
Management (wh), Freight Management (fm)
SAP
SAPis a Germansoftware corporationthatprovidesenterprise software applications and support to businesse s
of all sizes globally. Headquartered in Walldorf, Germany, with regional offices around the world, SAP is the
largestenterprise software companyinthe world(asof 2009). It is also the largest software company in Europe
and the fourth largest globally. The company's best known products are its SAP Enterprise Resource Planning
(SAP ERP) and SAP.
The SAP ERP applicationisanintegratedenterprise resource planning (ERP) software manufactured by SAP AG
that targets business software requirements of midsize and large organizations in all industries and sectors. It
allowsforopencommunicationwithinandbetweenall company functions. AP ERP consists of several modules
including: utilities for marketing and sales, field service, product design and development, production and
inventory control, human resources, finance and accounting. SAP ERP collects and combines data from the
separate modules to provide the company or organization with enterprise resource planning.
ORACLE E-BUSINESS SUITE
Within the overall rubric of Oracle Applications - Apps, Oracle Corporation's E-Business Suite consists of a
collectionof enterprise resource planning (ERP), customer relationship management (CRM), and supply-chain
management (SCM) computer applications either developed by or acquired by Oracle.
 Oracle CRM
 Oracle Financials
 Oracle HRMS
 Oracle Mobile Supply Chain Applications
 Oracle Order Management
 Oracle Procurement
 Oracle Project Portfolio Management
 Oracle Quotes
 Oracle Transportation Management
 Oracle Warehouse Management Systems
 Oracle Inventory
 Oracle Enterprise Asset Management
Each product comprises several modules, each separately licensed.

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Significanttechnologiesincorporated into the applications include the Oracle database technologies, (engines
for RDBMS, PL/SQL, Java, .NET, HTML and XML), the "technology stack" (Oracle Forms Server, Oracle Reports
Server, Apache Web Server, Oracle Discoverer, Jinitiator and Sun's Java).
ORACLE FINANCIALS
Only Oracle E-Business Suite Financials…
 Meetsglobal financial reporting(e.g.IFRS) andtax requirements with one accounting, tax, banking and
payments model
 Makes it easy to operate shared services across businesses and regions
 Delivers pre-integrated financial and industry-specific processes
 "Oracle is refining its strategy in the financial applications market through a number of product
enhancements that aim to boost the global appeal and usability factor for both PeopleSoft Enterprise
and Oracle E-BusinessSuitecustomers."(IDC,Worldwide Financial Applications 2006-2010 Forecast and
2005 Vendor Shares, Dec. 2006)
ORACLE FINANCIALS MODULES
 Asset Lifecycle Management
 Cash & Treasury Management
 Credit-To-Cash
 Financial Control & Reporting
 Financial Analytics
 Governance, Risk & Compliance
 Lease and Finance Management
 Procure-To-Pay
 Travel & Expense Management
ORACLE GENERAL LEDGER
Oracle General Ledgerprovideshighlyautomatedfinancial processing. It can import and post 42 million journal
lines per hour, making it the fastest and most scalable general ledger on the market. It also provides tools for
effective management control and real-time visibility to financial results — everything you need to meet
financial compliance and improve your bottom line.
Preparation For Oracle General Ledger
Oracle general ledgercanbe startedbyits serveraddressina network if HOST file iseditedtoredirectthe server
address to the server. Like in this confirmation document the server address is “http://salt.com:8000/” 8000 is
the port of the server. The Oracle Application Rapid Install Home Page is shown in the picture below…
Here click on “Apps Logon Links” on the middle left side of the window…

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A newpage will openandhere clickon“E-BusinessHome Page” to continue…

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Now after a few moments a new page with tittle Login will open. Here type “operations” as Username and
“welcome” as password (without inverted commas)
Weightforfewsecondsand a Oracle Application Home Page will open and there will be navigator in the page.
Find“General Ledger,VisionOperations(USA)”inthe page on the lefthandside. More linkswill appearon your
screen. Click on “Enter” in “Journal” category.
If you are usingOracle Applicationsforthe firsttime onPCthenyouwill needtoinstall JIInitiatorwhichwill your
browseraskto do. Install the plugin by clicking on the yellow bar that appeared with your click and then select
“Install ActiveX Control”.

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In the beginningof installation a
Security Warning will appear.
Click on “Install” to continue
Click next to continue
installation.

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If installation is successful a window will open to inform you.
Nowyouneedto allowpopupwindow torunOracle Application.Select“AlwaysAllowPop-ups”to alwaysmake
enable the Oracle Applications Home Page to open popups.

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Click “Yes” to always allow popups for your server.
This is the Oracle Application Vision and a “Find Journal” window is open.

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Close both opened windows to see the navigator window.
Oracle Application Structure
1. User
2. Responsibilities (Rights & obligation)
3. Set of Book
4. Accounting Flexfield (Key FF)
5. Structure (name of chart of account)

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6. Segments (company, cost center, natural account & detail account)
7. Segment values (codes)
8. Value sets (v. Sets defines the attributes of a segment such as format type, size etc.)
9. Calendar (default / user define)
10. Currency (default / user define)
We can start this structure form bottom up approach.
SET OF BOOKS
Set of books involve 3 steps…
1. Define accounting flexfield
2. Calendar and
3. To define currency.
Accounting flexfield
There are twotypes of flexfields: Key and Descriptive. Key Flexfield is necessary to define, without this oracle
applicationcannotbe run,keyflexfieldalsocalled Master data. Descriptive is optional and are not necessary to
define. There is only one key in general Ledger that is Accounting flexfield also called Chart of Account.
Accounting flexfield involve 4 steps…
1. Define value sets
2. Define structure
3. Define Segments
4. Define Segments value
Define Value Sets
Here click on “Setup”  “Financials”  “Flexfields”  “Validation” and then “Sets” to define value sets

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Set the values as show in the picture below…
And then click “Save and proceed” to continue entering the next value set
Enter all the requiredsegments exactly asshow inthe picturesbelow andclickon“Save and proceed” to save as
well as enter new value set.

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Detail account requires extra attention as it’s a dependent vale set and you must select “Dependent” from
Validation type.

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Click on “Edit Information” a
new window will open enter
all the fields as shown below
and click save and then close
the two opened forms to see
the navigator again.
Defining Structure
In the navigator now go to “Setup”  “Financials”  “Flexfields”  “Key” and click on “Segments”
A new
window“KeyFlexfieldSegments”willopen.Here clickonthe applicationfield.You can’t type any thin here you
needtoclickon the small torch button “Find” whichishighlighted (redcircled) inthe picture below.A newsmall
window“FindKeyFlexfield”will openandnow you will type “General” and select “General Ledger Accounting
Flexfield” to see or add your structure.

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Now add a new row in the active window by clicking on “New” button icon (highlighted in red) and Name the
name of your chart of account like “Sajid COA” and press tab. And click on “Segments”. As shown below…
A newwindowwillappearwhere youwill linkyourchartof account withthe Value Setsyoucreatedinlaststeps.
Enter all the lines as shown below and press tab. A caution window will appear ignore this window by clicking
OK. Remember to press save after 3rd
line (after entering the Natural Account Line).

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Now select “Company” the 1st
line and
click on “Flexfield Qualifiers”. A new
window will appear here click on
“Balancing Segment” and
“Intercompany Segment”
Now close this window after saving
and select “Cost Center” the 2nd
line
and clink on “Flexfield Qualifiers” as
shown in the windows below…

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Now close this window after saving and
select “Natural Account” the 3rd
line and
clink on “Flexfield Qualifiers” as shown
in the windows below…
Close the “Flexfield
Qualifiers” and “Segment
Summary” window and
come to “Key Flexfield
Segments” window. Here
check the “Allow Dynamic
Inserts” field and “Freeze
Flexfield Definition” field.
A caution window will
appear click “OK” to
continue.
Now compile your chart of
account by clicking on
“Compile” button. Two
Note windowswill appear.
Click OK to continue.

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Defining Segments
You have createdValue SetsandStructure successfullynow we willcreate Value Sets. To do so go to “Setup” 
“Financials”  “Flexfields”  “Key” and click on “Value”
Now match the following and click
“Find”
A new window will appear here you
will entre details of your chart of
account. In the company segment
you need to add the name of your
company only as shown in the
window below…

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Afterenteringname of yourcompanyclickon“Window”inmenubar and select“FindKeyFlexfieldSegment”.
Here justchange the segmentto
“Cost Center”and click“Find”as
shownbelow….
Type all the fieldsinthe newwindow
that openedafterclickingonFind…
here youneedto check parent and
clickon “Define ChildRangers” as
shownbelow…

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Nowmatch as shownbelowtoenterthe child
ranges…
Go to KeyFlexfieldSegmentwindowagain
and type the segment“Natural Account” and
clickFind…
Here you will fillinthe Natural AccountSegment.Here enterthe followingvaluesinthe fields…
Sajid Natural
Account
DESCRIPTION NATURE PARENT CHILD RANGE
100 ASSETS ASSETS YES 110-120
110 FIXED ASSETS ASSETS YES 111 TO 113

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111 LAND ASSETS
112 BUILDING ASSETS
113 PLANT ASSETS
120 CURRENT ASSETS ASSETS YES 121 TO 124
121 ACCOUNTS RECEIVABLE ASSETS
122 BANK ASSETS
123 CASH ASSETS
124 INVENTORY ASSETS
200 EQUITY CAPITAL YES 210-220
210 PAID UP CAPITAL CAPITAL
220 RETAINED EARNINGS CAPITAL
300 LIABILITIES LIABILITY YES 310-320
310 LONG TERM LIABILITIES LIABILITY YES 311-311
311 LONG TERM LOANS
320 SHORT TERM LIABILITY YES 321-321
321 ACCOUNTS PAYABLE LIABILITY
400 SALES REVENUE YES 410-420
410 CASH SALES REVENUE
420 CREDIT SALES REVENUE
500 EXPENSES EXPENSE YES 510-560
510 SALARIES EXPENSE
520 PRODUCTION EXPENSES EXPENSE
530 UTILITY EXPENSE
540 ENTERTAINMENT EXPENSE
550 COMMISSION EXPENSE
560 RENT EXPENSE EXPENSE
900 BASES LIABILITY
999 SUSPENSE ACCOUNT LIABILITY
Use the following screens to help yourself…

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Now check the hierarchy by clicking on “View Hierarchy” button and clicking on “Up” and “Down” buttons…
Nowenterall the Detail Accountsbyselecting Detail Accountin“Find KeyFlexfieldSegment”window. A sample
of detail account for Inventory is as follows…
List of details accounts is…
DETAIL VALUE DESCRIPTION
10 COST OF MACHINE
20 ACC. DEPRECIATION
10 COST OF BUILDING
20 ACC. DEPRECIATION
10 FROM EMPLOYEES
20 FROM CUSTOMERS
10 HBL
20 ANZ

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10 CAPITAL FOR CASH
10 PROFIT AND LOSS ACCOUNT
10 LOAN FROM IMF
10 TO EMPLOYEES
20 TO SUPPLIERS
10 EXPORT
10 STAFF
10 ALL EXPENSES
10 ELECTIRICITY
10 DINNER
10 SALES COMMISSION
10 UNIT CONSUMED
10 MISC
Defining Currency
To define currency of your choice Go to Setup
 Currencies  Define…
A new window will open
here click on Find button
in Tools Bar and type PKR.
Press tabs several times
until you reach Enable
check. Check here and
save…
Defining Calendar
To define a 12+1 month calendar Go Setup  Calendars  Accounting  Define and match the following…
Don’t forget to check Adjusting for the 13 month. Click save to save changes.

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DEFINING SET OF BOOKS
Go to Setup  Financials Books  Define and match the following window…
DEFINING RESPONSIBILITIES
To define responsibilitiesyouneedAdministrative privileges.Todosoclickon the Block Cap iconon tool bar and
type “sys” and select “System Administrator”

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To define responsibilities go to
Security  Responsibility 
Define and match the following
window…
Attaching Responsibility With Your
Set Of Book
Go to Profile  System and fill in the fields as
shown below and press Find…
A in the new window that opened after clicking
Find just type the name of your set of book in
Responsibility Column as shown in the picture…

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DEFINING USER
To define usergo to Security  User  Define and type your user name in User Name Field and assign all the
responsibilities as shown in the picture…
Close your Oracle application and restart with your new user name and password.
The server will ask to change your password type any password of your choice and click apply

33
After logging in enter Oracle Applications.
RUNNING REPORTS
Run chart of accounts report of your
Company,Cost Center, Natural Account and
Detail Account, Trial Balance Summary 1 & 2
with the help of following…
Go to Reports  Request  Standard and
click OK

34
Type the name of your report and submit.
To view reports click view on
menu bar and click Reports.
Select a completed report
and click View Output.
POSTING JOURNALS
To post a journal youneed to
open a new period in your
chart of account. To do so go
to Setup  Open Close and
follow the screen shots…

35
Entering A Manual Journal
Now go to Journal 
Enter. 2 new windows will
open click on New Journal
in either of one and start
entering journals entrees.
Entering A Recurring Journal
Recurring journals come with 3 types
1. Skeleton
2. Standard
3. Formula
To define one of themuse the followinghelp.
Go to Journal  Define  Recurring.
To enter a Standard Journal enter fields line
the one on right hand side.
Standard

36
Entering A Reversing Journal
To reverse a posted journal just press Reverse button and select a month where you want to reverse the
selected journal.
Entering Mass Allocation
Throughmass allocationwe will allocate all Expenses on each cost center. For this we have some bases. 1s t we
record all expenses on dummy variable.

37
Here we record utility expense on dummy variable. Next step is to making a stat journal on stat currency on
some basis.
Here we record bases on all cost center and post
it. Next step is to do allocation.
Write as above and click on formula.

38
Write all as above.” A” is the
amount that would be
allocated to all cost center
which we did an entry of
utility expenses.
“B” isthe proportion of each
cost center in “A”.
“C” is the total of all cost
centers. “T” is the target
account code where these
amounts will go.
“O” is remaining amount
after allocation.
After this step save it, validate it and generate it.
DEFINING, SUBMITTING AND VIEWING REPORTS (FSG)
Go to Reports  Define  Row Set
A newwindowwillopenasshownbelow…

39
Defining Row Set
Here Type the name of the row
set like “IS_RS” and any
description if u want. And click
“Define Rows”
A new window will open. Match
the fieldsasshown onright hand
side and click assign account to
assign a account to a Line…
In line 20 we are assigningthe all
expense accounts. To so you
need to match the fields as
shown in right hand side…
To assign a calculation in a line
please entre the line number,
line item and then click on
calculationsbuttonand match as
shown on right hand side…

40
Defining Column Set
Now close the Rows window
and inthe small window click on
define Column Set. A new
window will open. Here type in
the Name and Descriptionfields
and click Build Column Set.
In Column Set Builder window
match the fieldsasonright hand
side and click save to save
changes and close the window
to define a report.
Defining Report
Go to Reports  Define  Row
Set and click on Define Report.
A window with tittle Define
Financial Report will open here
Type the Name, Tittle,
Description and select the Row
Set and Column Set as you have
defined in previous steps. And
save to save the report.

41
Submitting A Report
To run reports go to Reports  Request 
Financial. New window with tittle Run
Financial Report will open.
Here type the name of your
repot as you typed in the
laststepand selecta period
and currency and click
Submit.
Viewing Report
To viewreportClickon Reports inView menu
on the menu bar…

42
Reports

Oracle 11i Configuration Document

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