2. How do we manage files?
• Using File Explorer
• Quick Access
• Hierarchical directory or folder structure
• Open and Open with
• Default Program
• Save, export and print files in a variety of formats
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3. Save, export and print files in a variety of
formats
• Save - save the current file with the same filename
• Save as - save the current file with a new name, and/or new file type,
and/or in a new location
• Print - print the current file
• Export - export, save a copy in .pdf format or to change the file type in
some packages.
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5. What is Generic File Type?
Generic file format allow to save files so that they can be opened on any
platform. ( *.numbers, *.pages, *.docx, *.xlsx are not generic )
• Text
• Image
• Audio
• Website
• Compressed
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6. Common Generic Text
Comma Separated Values (.csv)
Takes data in form of table
Save in text format
Separated by commas
Text (.txt)
Not formatted
Can be opened with any word
processor (eg: Microsoft Word, Pages)
Rich Text Format (.rtf)
Text file type that save some
formatting
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7. Common Generic Image
Graphic Interchange Format (.gif)
Store still or moving images
Efficient method of storing images using smaller
file size
Widely used in web pages
Joint Photographic Expert Group
(.jpg/.jpeg)
Store still image only (no moving)
Efficient method of storing images using smaller
file size
Widely used in web pages
Portable Document Format (.pdf)
Document that have been converted into
image format
Can be read by most computers
Look just as they would when printed
Can contain clickable link, audio, video,
button and form fields
Can be locked from editing
Text can be copied and paste
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8. Common Generic Image
Portable Network Graphic (.png)
Compress graphic (image)
Without loss any of image quality
Moving Picture Expert Group Layer 4 (.mp4)
Not single format
A multimedia container
Use to store video, audio, image, subtitle, text, and so on
Often use to transfer video files on the internet
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9. Common Generic Audio
Moving Picture Expert Group Layer 3 (.mp3)
Compressed file format
Used to store audio files
Cannot store image
Small in size
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10. Common Generic Website Authoring
Cascading Styling Sheet (.css)
A stylesheet that will be attach to one
or more web pages
To define pages color scheme, font
and so on
Hyper Text Markup Language
(.html)
Text based language
To create markup that a web browser
able to display
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11. Common Generic Compressed File
Roshal Archieve (.rar)
A container that can hold any files type
in compressed format
Reduce number of bytes needed to
save file
Developed for Windows by Eugene
Roshal
Zip (.zip)
A container that can hold any files type
in compressed format
Reduce number of bytes needed to
save file
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12. Unit – 11
File Management
Reduce file sizes for storage
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13. Why and how do we reduce file sizes?
• Less storage
• Change the quality of the image
• Compressing the files by changing other format (such as: .pdf, .zip, .rar)
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