Before the commercial and impact factor journals ruled the publications industry, many institutes were showcasing their scholarly research output in the journals owned by them or by other institutes/societies. The National Institute of Oceanography, CSIR, Goa also had one such publication called ‘Mahasagar’ which ceased its publication in 1995. Here the article describes the online archival of this ceased journal using Open journal System (OJS). It also explains briefly the implementation processes & issues which were handled to make the journal archive system operational. The usage statistics of the journal shows that the scientific publications have value irrespective of its age.

1. Open Archiving of a Ceased Indian Journal -
Inspired by Third Law
Mithun Raj M. and Satya Ranjan Sahu
CSIR-National Institute of Oceanography,
Dona Paula, Goa
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2. Fate of institutional print publications
 No of Institutional / Society print journal
publications – decreased drastically
 the pressure of publishing in IF journals
 poor peer reviewing
 publication cost
 Many print Indian journals have ceased
publication due to one of the above reasons.
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3. Print to online transition of journals
 Users approach towards the information need also
changed.
 To exploit it, commercial publishers digitized their
print back issues & made it available online.
 But many non-commercial bodies could not
foresee this from an economic angle
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4. “Every documents its reader”
Ceased Publication Archives Aspiring users
 The articles in the ceased journals also can find readers if
the metadata and the full text are made available online
 Inspired by the Open Access movement, CSIR-National
Institute of Oceanography decided to put its ceased
journal – Mahasagar, archive on web.
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5. Mahasagar - Bulletin of the National Institute of
Oceanography, Goa
 The first volume - 1968.
 Aim: to present Oceanography from a wide
perspective and to compile the information
in a well-organized format.
 Ceased to publish after volume 28 (1995).
 NIO library archived these published
volumes online on Open Journal System
platform.
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6. Open Journal System (OJS) of PKP
 Platform for the online
presentation and
management of journal
articles.
 Complete range of editorial
management process
 Article submission,
 Multiple rounds of peer-
review
 Indexing
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7. Content Organization
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8. Content
 Metadata was present in CDS/ISIS database
 Exported in XML format using ISIS print option
 The XML must be in conformance with OJS DTD
 Imported the XML based Metadata to OJS
 using XML plugin for record import
 XML import can be made article wise or issue wise
 <article>, <articles> & <issue> and <issues>.
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9. PFT for exporting CDS/ISIS data into OJS XML
'<article>'/'<title locale="en_US">'/v200/'</title>'/'<abstract locale="en_US">'
/v600/'</abstract>'/"<indexing>"d620/'<discipline
locale="en_US">'/v620+|;|/'</
discipline>'/"</indexing>"d620/(|<author>|d300/|<firstname>|v300^g|
</firstname>|
/|<lastname>|v300^*|</lastname>|/|<email>author@nio.org</email>|d300/|
</author>
|d300)/|<pages>|v490^p|</pages>|/'<date_published>'v490^y'-01-
01</date_published
>'/'<galley locale="en_US">'/'<label>PDF</label>'/'<file>'/'<href src="'v612'
" mime_type="application/pdf"/>'/'</file>'/'</galley>'/'</article>'
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10. XML output ready for import
<issues>
<issue published="true" current="true">
<title locale="en_US">VOL 12, NO 1 (1979): MAHASAGAR</title>
<volume>12</volume>
<number>1</number>
<year>1979</year>
<date_published>2011-01-27</date_published> <open_access/>
<section>
<title locale="en_US">Articles</title>
<abbrev locale="en_US">ART</abbrev>
<article>
<title locale="en_US">
Beach configuration studies along Visakhapatnam-Bhimunipatnam Coast
</title>
<abstract locale="en_US"> Eleven stations were fixed along the 24 km stretch of the
beach between Visakhapatnam and Bhimunipatnam, Andhra Pradesh, India to study the beach configuration
changes and variation in grain size parameters. periodical beach profiles were taken at all stations
at the lowest low tide level for a period of sixteen months from November 1973 to February 1975.
</abstract>
<indexing>
<discipline locale="en_US">
beach morphology;grain size;beach profiles;annual variations;monthly
distribution
</discipline>
</indexing>
<author>
<firstname>A.V.R.</firstname>
<lastname>Sastry</lastname>
<email>author@nio.org</email>
</author>
<pages>1-10</pages>
<date_published>1979-01-01</date_published>
<galley locale="en_US">
<label>PDF</label>
<file>
<href src="http://nicmas.nio.org/Mahasagar/Mahasagar_V-12/Mahasagar_12(1)_1.pdf"
mime_type="application/pdf"/>
</file>
</galley>
</article>
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11. Copyright
 Copy right was never
an issue for
Mahasagar as it was
published by CSIR
itself
 For third party
Mahasagar archive is
licensed under
Creative Commons
license
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12. Mahasagar usage
# 931 fulltext records # Approximate 2000 downloads per month
# Users from < 50 countries. # ~32% of downloads are by the users from India
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13. Conclusion
 Ceased journals of yesteryears do have useful content
 Every document has its value to the needy users.
 Value of ceased publications cannot be determined until
they are made available online.
 Usage statistics proves that the scientific publications
have value irrespective of their age.
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14. www.ijs.nio.org
THANK
YOU
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