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1. Client – (Client_name)
Submitted By – (User_assigned)
Delivered On – (Submission_date)
Project Proposal – (Proposal_name)
System
Software
Modification Proposal

2. Cover Letter for System Software Modification Services
Dear (client_name),
Thank you for reaching out to us for the software project needs of your company. We understand
that (client_name) is using software that has complex legacy systems and requires maintenance
because a well-maintained software will increase business productivity, add flexibility and scalability
to business.
We can assure that with our proven experience, client will be able to accomplish the following goals
-
› Providing support and maintenance to improve the performance of existing software
› Designing and developing additional modules as and when needed for the software enhancement
› Developing a disaster recovery plan to recover sensitive data
› Add text here
We will prepare the initial design phase of the project to give you the appropriate look and feel of
software project services.
Feel free to contact us for more information.
Sincerely,
(company_name)
2

3. Table of Contents
Project Context and Objectives
01
Our Process
› Plan of Action
› Scope of Services
› Time Frame
› Additional Service Offerings
02
Investment
› Your Investment
03
Company Overview
› Why Us
› About Us
› Awards and Recognition
› Our Team
04
Our Past Experience
› Client Testimonials
› Case Study
05
Statement of Work and Contract
06
Next Steps
07
3

4. Table of Contents
4
Project Context and Objectives
01

5. Project Objectives –
Project Context and Objectives for System Software Modification Services
Project Context –
We have identified that (client_name)’s company is facing poor software performance challenges due to which multiple business operations
are being severely impacted.
(client_name) is also interested in having 24/7 software maintenance and support to mitigate any future risks.
Software maintenance and support – We will resolve software related troubles of
different complexity for smooth conduct of business operations
Software feature enhancements – We will design and develop modules to integrate
new features and hotfixes to further enhance software performance
Disaster recovery plan – We will curate a recovery plan to mitigate information loss
risks in case of disaster occurrence
Minimize downtime – We will monitor core software modules 24/7 to ensure the
software is always up and running
Add text here
5

6. Table of Contents
› Plan of Action
› Scope of Services
› Time Frame
› Additional Service Offerings
Our Process
02
6

7. Plan of Action for System Software Modification Services
Roll Out
› Implementing maintenance protocols
› Compiling responses in a report for recordkeeping and
future reference
› Add text here
Mapping and Setup
› Performing infrastructure mapping to understand any
potential ripple effect
› Formulating and setting up maintenance protocols
› Add text here
Requirement Analysis
› Kick-off meeting with the (client_name) to understand
project requirements
› Add text here
Pilot Run
› Vigorously testing maintenance protocol for ruggedness
and reliability
› Add text here
Knowledge Acquisition
› Acquiring and analyzing functional requirement
documents to interpret software complexity
› Add text here
(11-13 week)
(3-5 week)
(6-10 week)
(1-2 week)
(14-15 week)
7

8. Scope for System Software Modification Services
› Perform software health
checkups such as server loads,
application license checks, OS
version update etc.
› Add text here
Application
Maintenance
01
› Detect and resolve logical,
coding, or design errors
in software systems
› Add text here
Error Tracking
and Debugging
02
› Make the necessary
modifications and
revisions to software for
the transformational
needs of the business
› Add text here
Version Upgrades
and Enhancements
03
› 24/7 monitoring of software and
hardware components to ensure
constant system uptime
› Add text here
Performance
Monitoring
04
› Curate disaster recovery
plan for software to
mitigate natural or human
induced disaster
› Add text here
Disaster
Recovery Plan
05
8

9. Timeframe for System Software Modification Services
Stages
Application
maintenance
1 – 3 (weeks)
Version upgrades and
enhancements
7 – 9 (weeks)
Disaster
recovery plan
13 – 15 (weeks)
Error tracking
and debugging
4 – 6 (weeks)
Performance
monitoring
10 – 12 (weeks)
9

10. Additional Service Offerings for System Software Modification Proposal
Database Development
› Store data in one centralized system to support sales and marketing functions
› Add text here
DevOps Solutions
› DevOps solutions for better integration of IT processes
› Add text here
Software Reengineering
› Software reengineering solutions to accommodate changes in business needs
› Add text here
Product Migration
› IT Product migration from one platform to another platform
› Add text here
10

11. Table of Contents
Investment
03
› Your Investment
11

12. Your Investment for System Software Modification Services (1/3)
Application maintenance 10,000
Error tracking and debugging 7000
Version upgrades
and enhancements
15,000
Performance monitoring 6000
Disaster recovery plan 8000
Total (before tax) 46,000
Taxation rate, 5% 2300
Total 48,300
Stages Price (In USD)
12

13. Your Investment for System Software Modification Services (2/3)
Application maintenance
› Perform software health checkups such server loads, application license
checks, OS version update etc.
› Add text here
1 – 3 10,000
Error tracking and debugging
› Detect and resolve logical, coding, or design errors in software systems
› Add text here
4 – 6 7000
Version upgrades
and enhancements
› Make the necessary modifications and revisions to software for the
transformational needs of the business
› Add text here
7 – 9 15,000
Performance monitoring
› 24/7 monitoring of software and hardware components to ensure constant
system uptime
› Add text here
10 – 12 6000
Disaster recovery plan
› Curate disaster recovery plan for software to mitigate natural or human induced
disaster
› Add text here
13 – 15 8000
Stages
Estimated Cost
(In USD)
Activities
Duration in
week
Following activities will be performed in different phases –
13

14. Your Investment for System Software Modification Services (3/3)
Database Development 13,000
DevOps Solutions 8000
Product Migration 9000
Software Reengineering 11,000
Total 41,000
Additional services
Price
(In USD)
14

15. Table of Contents
Company Overview
04
› Why Us
› About Us
› Awards and Recognition
› Our Team
15

16. Why Us for System Software Modification Services
(client_name) is facing software maintenance challenges due to which their core business functions are getting affected resulting in low productivity
and efficiency.
We offer long-term continual maintenance and real-time support services for all your software requirements to ensure they remain robust and secure
throughout their lifetime.
› We provide secure and stable software for better work productivity
› Our technicians are fully trained and provide high-quality software maintenance with a
disciplined approach
› We expand to upcoming technological trends to deliver world-class business
solutions to our clients
› Add text here
Strengths that will add to your company
16

17. About Us for System Software Modification Services
Founded in 2006
Who We Are
We are a dynamic IT company that offer software development and maintenance services to business units.
Thus, enabling them to grow in simple, quick and cost-effective ways.
Mission
To deliver high quality solutions to clients that create value and reliable competitive
advantage for them.
Vision
To grow as a major IT service provider that consistently delivers innovative software
solutions to customers.
Core Values
Integrity Trusted partner Add text here
Technology
17

18. Awards and Recognition for System Software Modification Services
2019 2019
(company_name) is named
Managed Service Partner of
the Year 2019 for outstanding
client services.
Managed Service
Partner of the Year
(company_name) is
announced Cloud & Service
Provider of the Year 2019 for
elivering high quality hybrid
cloud environments.
Cloud & Service
Provider of the Year
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attention.
Users Love Us
2019
18

19. Our Team for System Software Modification Services (1/2)
Sheri Hamilton
President
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audience's attention.
Andera Zaga
Chief Technology Officer
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Ross Perez
Senior Tech Lead
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19

20. Our Team for System Software Modification Services (2/2)
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› Text Here
Alex Butler, Executive Director
Nora Strong, Senior System Analyst
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› Text Here
20

21. Table of Contents
Our Past Experience
› Client Testimonials
› Case Study
05
21

22. Designation, Company Name
Lewis Spencer › This slide is 100% editable. Adapt it to your needs and capture your
audience's attention.
› Text Here
Designation, Company Name
Rowan Hooper › This slide is 100% editable. Adapt it to your needs and capture your
audience's attention.
› Text Here
Client Testimonials for System Software Modification Services (1/2)
22

23. Company Name
Isabella Owen
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your audience's attention.
Company Name
Ben Watts
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your audience's attention.
Company Name
Dexter Turner
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your audience's attention.
Client Testimonials for System Software Modification Services (2/2)
23

24. Case Study for System Software Modification Services
“The technical expertise of the
(company_name)’s team is highly commendable.
They not only revamped UI of our booking
software but also made it two times quicker. We
highly recommend them for IT services.”
– Riya Florene
(XYZ Solutions)
Problem
XYZ solutions wanted to upgrade their airline booking software as it was
built using old technology and was experiencing lags during peak
operational times.
Solution
We redesigned the technical infrastructure of software by retaining some old and adding several new operational features. We also successfully
enhanced the software speed with improved data flow hierarchy and dynamic search functionality.
Results
› Software downtime was reduced to 3.5 secs from 1 minute
› Software UI became interactive and much easier to use
› Add text here
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25. Table of Contents
Statement of Work and Contact
06
25

26. Statement of Work and Contract for System Software Modification Services
Contract
Terms and Termination
› This agreement should commence from (date) and shall continue till termination by either party by not less than 60 days notice
given in writing.
Confidentiality
› All efforts to preserve the confidentiality of information
Plans Cancellation
› Right modify, reject, cancel or stop at any point processes but are imbibed to reimburse us all costs and expenses
Terms of payment
› Fifty percent of initial fees at the point of contract signing and it will act as a deposit
› Remaining 50% must be submitted after project completion
Cooperation
› We agree to put our best efforts in return we expect your cooperation in providing the required information related to company
products and services
Services Rendered
› 3-week opportunity to review our work and provide feedback
› Not liable to the company and third party for damages
Date: {date_submitted}
You {client_name}, located at {client_address} are hiring {company_name} located at (address) to provide software project services
for the estimated total cost of $XXXX.
Between "us", {company_name}, and "you", {client_name}
26

27. Table of Contents
Next Steps
07
27

28. Next Steps for System Software Modification Proposal
› Discuss the desired changes
› Accept the proposal
› Sign and finalize the proposal
› Submit an initial payment of 50% of the total fee of project
› Once we get the notification of your proposal acceptance, we will send you the separate copy of
the signed contract for your record
› Add text here
We firmly believe in clarifying things and sorting out the issues to find the most
suitable way to work together.
Signature
Default Contact
{client_contact_first}, {client_contact_last},
{client_name}
Signature
Proposal Lead
{user_assigned}, {user_title}
It is requested to read the contract to get an understanding of the details involved in working with us. Everything should be fair, transparent and
easily understandable at the beginning to lay a solid foundation for better work relationships.
28

29. Contact Us for System Software Modification Services
Address
#street number, city, state
Contact Number
0123456789
Email Address
emailaddress123@gmail.com
29

30. Icons Slide for System Software Modification Proposal
30

31. Additional Slides
31

32. About Us for System Software Modification Proposal
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Target Audience
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Preferred by Many
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Value Client
32

33. Vision and Mission for System Software Modification Proposal
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Vision
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Mission
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Goal
33

34. 30 60 90 Days Plan for System Software Modification Proposal
30
60
90
Days
Plan
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Days Plan
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Days Plan
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Days Plan
34

35. Timeline for System Software Modification Proposal
2017
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2016
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2018
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2019
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2020
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36. Roadmap for System Software Modification Proposal
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01 03
04
05
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02
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