1. NTTF Faculty
Review and Promotion
Promotion and Tenure
for Untenured Faculty
Barbara Altmann
Presented by Doug Blandy
Senior Vice Provost For Academic Affairs
12 November 2013

2. DISCLAIMER
• Materials presented are for general informational purposes
only and do not constitute official University rules, policies or
practices, or interpretations or summaries of such rules,
policies or practices. No warranties or representations are
made as to the accuracy of any information presented. Any
discrepancy between the information presented here and the
official rules and policies of the University of Oregon and the
Oregon University System is not intended to and does not
alter or amend the official rules and policies.

3. CBA: ARTICLE 19
Reviews:
 regular reviews, associated with contract renewal
 every contract period or every 3 years, whichever is sooner
 promotion reviews
 only 1 review in a year when up for promotion
 independent decisions made on renewal and promotion

4. POLICIES AND PROCEDURES
 Development of written procedures and criteria at
unit level (Process: see Article 19.2)
 Policies and procedures must be made available
 If procedure or criteria change over course of six
years, employee can elect current or prior version
 Promotion process must involve review committee
 Policy must include process for reviewing adjuncts
 Must specify whether external reviewers needed

5. REVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF
 Purpose: to determine “if the NTTF member is
meeting the standard of excellence appropriate to a
major research university”
 Goal: “to help the [BU members] grow as scholars,
researchers and educators, identify areas of strength,
and identify areas that need improvement”
 Timing: each contract period prior to consideration
for renewal or once every 3 academic/fiscal years,
whichever is sooner

6. REVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF (2)
 Instructional NTTF
 Review includes student evaluations and one peer review
per contract period
 Research NTTF
 Assessment of quality of work and outcomes by
established procedures
 Librarians
 Review of demonstrated achievement in professional roles

7. REVIEWS FOR CONTRACT RENEWAL OF CAREER NTTF (3)
 Review process must include an opportunity for
individual to discuss performance with supervisor
 Evaluation of professional development activities will
consider availability of support, opportunities, and
individual’s efforts to secure funding
 Faculty members will be evaluated only on criteria
approved and made available

8. PROMOTION REVIEWS OF CAREER NTTF
 Eligibility: 6 years of service at average of .4 FTE or
greater (counting a maximum of 3 terms per AY on 9mo contract, 4 terms per AY on 12-mo contract)
 “Up or out”: no longer applicable except for
librarians. Promotion is elective. Employment can
continue at current rank
 Accelerated review: possible for particularly
meritorious case

9. PROMOTION REVIEWS OF CAREER NTTF (2)
 Credit for prior service: determined at time of hire;
flexible use; consideration of 6 years prior to
promotion
 Multiple or joint appointments: expectations and
process specified at time of hire; must be signed
 Initiating promoting process: candidate notifies unit
head in year prior to the year in which promotion is
sought

10. MATERIALS PROVIDED BY CANDIDATE
 CV
 Personal statement: teaching, scholarship, research and/or
creative activity, service, contributions to institutional equity
and inclusion (all as measured against criteria)
 As applicable:
 Teaching portfolio
 Scholarship portfolio
 Service portfolio
 Professional activities portfolio
 List of qualified external reviewers

11. WAIVER AND NOTICE OF MEETINGS
 Waiver of access to materials: individual may choose
to waive, in writing and in advance, access to
evaluation materials (doesn’t preclude redacted
versions or summary)
 Notice of meetings: individual must be given 3 days
notice of meeting; can bring colleague or union rep
as observer

12. EVALUATION FILE SUBMITTED BY UNIT




Statement of duties and responsibilities
Conditions of appointment
Criteria for promotion
Candidate materials: CV; personal statement; portfolios as applicable;
waiver if applicable





Supervisors’ letters of evaluation
External reviews, if applicable
Committee report; unit recommendation and vote
Unit head’s review and recommendation
Review and recommendation by vice president, dean, or
director (added after that level of review)

13. FINAL DECISION MADE BY PROVOST
 File reviewed by provost or designee, with input from
Academic Affairs and Office of VP for Research and
Innovation (as appropriate)
 Candidate notified in writing

14. AFTER THE REVIEW
 Assumption of new rank: beginning of next academic
or fiscal year (or nearest next term)
 Reapplication for promotion if unsuccessful: possible
after 3 additional years at average of .4 FTE or more
 Appeal of denial: as provided by CBA Article 21
 Withdrawal of application: made in writing to
provost and dean anytime before provost’s decision

15. RESOURCES
Collective Bargaining Agreement available on Academic
Affairs web site:
http://academicaffairs.uoregon.edu/
Barbara Altmann, Vice Provost, Academic Affairs
baltmann@uoregon.edu (6-2172)
Jane Gordon, Senior Project Leader, Implementation
jgordon@uoregon.edu (6-7891)

16. Promotion and Tenure
for Untenured Faculty
Presented by Doug Blandy
Senior Vice Provost For Academic Affairs