The document provides an overview of productivity concepts including objectives to understand productivity, challenges in completing daily tasks, single vs multi-tasking, prioritization, and tools for improving task management. It defines productivity, discusses whether people finish daily tasks and what challenges they face. It also covers case studies on mono-tasking vs multi-tasking, advantages and disadvantages of each, prioritization techniques like Eisenhower's matrix, and tips for effective multitasking like setting goals, planning, avoiding distractions, and taking breaks.

5. OBJECTIVES OF SESSION
• To understand the Concepts of Productivity
• To Understand the Challenges to complete
Daily Tasks
• Single Tasking Vs. Multi Tasking
• Understand the Importance of Prioritization
• To Understand the various tools for
improving Task Management

6. What is Productivity?
ఉత్పా దకత అంటే ఏమిటి?
• Productivity is not an accident.
It is always the result of a
1. Commitment to Excellence +
2. Intelligent Planning +
3. Focused Effort.

7. • Productivity is a measure of the efficiency of
production.
• Productivity is a ratio of what is produced to what is
required to produce it.
• Productivity is the determinant of the efficiency of
an enterprise to convert its variable resources into
useful finished goods and services
• Productivity = Output/Input
• Productivity = Efficiency + Effectiveness
What is Productivity?

9. EVERY DAY
MOST DAYS
SOMETIMES
RARELY
HOW OFTEN PEOPLE DO FINISH THEIR
DAILY TASKS?
5%
35%
35%
25%

11. WHAT ARE THE BIGGEST CHALLENGES IN
FINISHING THE TASKS?
TOO MUCH WORK
TOO UCH TIME IN MEETINGS,
MAILS AND REPORTS
DISTRACTING WORK ENIRONMENT
LACKING CLARITY IN PRIORITIES
FAMILY & PERSONAL OBLIGATIONS
OTHER REASONS
25%
14%
13%
29%
11%
8%

12. CASE STUDY - 1
• Ramesh and Suresh joined a company on the
same day. Both of them have equal qualification
and expertise.
• Ramesh always focuses on one work and he
mastered the skill on it. But Suresh apart from
mastering his work does other works and he is
capable of handing different works at the same
time.
• Suddenly there is only one promotion has to be
made in a post higher to their designation. If you
were HOD whom will you select and why?

13. MONO TASKING
Vs
MULTI TASKING

16. What is Mono Tasking
F
O
C
U
S
FINISHING
ONE
COURSE OF ACTION
UNTIL
SUCCEED

17. •Mono Tasking means doing
one activity at a time with
few distractions and
interruptions as possible.
What is Mono Tasking

18. ADVANTAGES OF MONO TASKING
• Mono Tasking increases PRODUCTIVITY
• Mono Tasking conserves ENERGY
• Mono Tasking produces QUALITY OF
WORK
• Mono Tasking teaches you the ABILITY
TO PRIORITIZE
• Mono Tasking improves SELF
ACCOUNTABILITY

19. DISADVANTAGES OF MONOTASKING
• Time will be lost during the Gestation
Period
• It is an Old Method and not suitable for
present Challenging Organizations
• Mono Tasking needs more Work Force
• It disturbances the Team Spirit and
Allocation of Work to individuals
becomes Difficult for Managers.

20. WHAT IS MULTI TASKING?
• Multitasking refers to the ability to
manage multiple responsibilities at once
by focusing on one task while keeping
track of others.
• Multitasking in the workplace most often
involves switching back and forth
between tasks and effectively
performing different tasks rapidly one
right after the other.

21. ADVANTAGES OF MULTI TASKING
 Multitasking can save you time
 You can train your mind
 Improvements in flexibility and
Productivity
 Can be helpful for completing quite
simple tasks
 Multitasking protects you from getting
bored

22. DISADVANTAGES OF MULTI TASKING
• Multitasking may lead to Stress, mental
issues & Burnout
• Multitasking can even lower the overall
efficiency of people
• Not sustainable in the long run
• People may act like machines
• Overall quality of work will suffer

23. 1. Potential increase in productivity
2. Multitasking may save you time
3. May train your mind
4. You learn to react and make
decisions fast
5. productivity
6. Multitasking can improve your
flexibility
7. Can sharpen your senses
8. You can improve your level of
resilience
9. You learn to deal with chaos
10. May be necessary in leading
professions
11. Multitasking can help you adapt to
new things
1. Multitasking can lead to serious
stress
2. Mental issues
3. Burnout
4. Multitasking can even decrease
5. Overall decrease in quality of
life
6. May not be sustainable in the
long run
7. Can lead to wrong priorities
8. Quality of work can suffer
9. Multitasking is not suitable for
everyone
10. Can distract your focus
ADVANTAGES DISADVANTAGES

25. Ishenhower’ Technique
? URGENT NOT URGENT
IMPORTANT QUDRANT
I
QUDRANT
I I
NOT
IMPORTANT QUDRANT
III
QUDRANT
I V

26. Ishenhower’s Technique
? URGENT
NOT URGENT
IMPORTANT
NOT
IMPORTANT ZERO No. 1

27. Ishenhower’s Technique
? URGENT NOT URGENT
IMPORTANT
NOT
IMPORTANT COOLIE No.1 ZERO No. 1

28. Ishenhower’s Technique
? URGENT NOT URGENT
IMPORTANT TENSION No. 1
NOT
IMPORTANT
COOLIE No.1 ZERO No. 1

29. Ishenhower’s Technique
? URGENT NOT URGENT
IMPORTANT TENSION No. 1 HERO No. 1
NOT
IMPORTANT COOLIE No.1 ZERO No. 1

30. PRIORITIZING THE WORKS
1. మీ పిల్లవాడి పరీక్ష ఫీజ్ చెల్లించడానికి చివరి
తేదీ ఈ రోజే.
2. మీ దూరపు బింధువు బర్త్ డే పారీీకి
హాజరవాా ల్.
3. యోగా కోర్సు లో చేరాల్.
4. ఇింటి యజమానికి పచారి సామాన్లల తేవాల్.
5. మీ బిండి సరీా సింగ్ కి ఇవాా ల్.
6. మీ ఫామిలీ డాక్ ీర్త దగ్ గరకు సాధారణ చెక్
అప్కి వెళ్ళా ల్.

31. PRIORITIZATION

32. How do you prioritize?
SAND , WATER ,GRAVEL , & BIG STONES
Maximum Utilization of Time

34. PLAN AND DELEGATE

35. DELEGATION OF WORK

36. TAKE SMALL BREAKS

37. MAINTAIN GOOD RELATIONS
WITH COLLEAGUES

38. 10 essential tips to help you multitasking
• 1. Set yourself realistic goals
• 2. Give yourself enough time to complete your goals
• 3. Write lists
• 4. Prioritise your tasks
• 5. Plan your week day-by-day
• 6. Group tasks together where possible
• 7. Work at a steady pace
• 8. Avoid distractions
• 9. Allow yourself regular breaks
• 10. Remain focused

40. trainerudaykumar@gmail.com
9948992208