Pictavo is a comprehensive browser-based yearbook software application that has project management, page layout and collaboration tools that allow your yearbook staff to easily communicate, collaborate, and create. It offers its users unlimited creativity opportunities to create a trendy and up-to-date yearbook, unlike anything they have seen before.

1. Navigation Guide
Quickly familiarize yourself with the power of Pictavo!
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2. Welcome to Pictavo
From the very first moment you open and begin using Pictavo, you’ll find Pictavo’s user-interface
to be inviting, intuitive and full of features that are ready when you need them!
Top Level Navigation Buttons
Second
Level
Navigation
Buttons
Page
Layout
Tools
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3. Top Level Navigation Buttons
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4. Main Navigation Tools
Top level navigation buttons serve as a constant frame of reference, while second level
navigation buttons fluctuate based on which top-level button is selected.
Top Level Navigation Buttons
AdMiN dAshBoArd LAdder iMAges Cover PA
• Where the • View the status of • Get a complete, • Upload and • Design your own •E
yearbook adviser your entire book at organizational organize all of cover or choose a p
manages all a quick glance! view of your book. your images and stock cover! l
aspects of the graphics in one t
book. location.
Second Level Navigation Buttons
PAges TeMPLATes FLoW PorTAi Ts FLoW iNdex LiNk Cr
• Click here to see • Browse through • Flow portraits • Creating your • Link two pages •E
all of your pages hundreds of using a variety of index has never of your book a
at one glance. templates and options so you can been easier! together, so they i
Simply double- simply drag and quickly assemble can be designed y
click to go directly drop them onto a large share of as a spread!
to the desired your pages! your book.
page.
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5. PAges ChAT My ACCouNT suPPorT LogouT
• Experience the • See who is online • Make changes to • Take advantage • Short on time?
a powerful page and send a quick your name and of extensive help Simply logout and
layout and design note! password. topics, including come back later!
tools! video tutorials!
CroP x, y, W, h uNdo/redo LAyers/ruLers/ NoTes
• Easily crop, size • X & Y coordinates • Unlimited grids • Easily relay a
and position your ensure precise undo and redo • Use layers, rulers, message to
images—using just placement, while capability (since guides (including another team
d your mouse. W & H values allow the last save or snap-to), or a grid using sticky notes.
precise width and page change) to ensure page
height dimensions. means you don’t elements appear
have to worry exactly where you
about making a want them.
mistake!
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6. Admin : Tools for the yearbook Adviser
Ad i
A d min
Admin
user/grouP PerMissioNs
• Create Individual Users or Groups and assign specific
access privileges.
Book seT TiNgs
• View and edit Overall Book Settings, such as:
- Page Count - Binding Type
- Book Quantity - Autograph Pages
- Dimensions - Current Events
• View and edit Cover Settings, such as:
- Custom or Stock - Personalized Covers
- Inside Cover Printing - Custom Endsheets
desigN seT TiNgs
• Select your desired portrait and design settings.
MANAge MessAges
• Keep staff members on task by monitoring chats and
sticky notes.
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7. dashboard: Quick stats Available to All users
Dashboard
Book sTATus
• Get a quick glance of project status
- Overall Page Status
- Cover and Individual Page Status
- Main Book Specs
- Overall Book Due Date with Countdown
PhoTo sTATus
• Track helpful information about your photo usage:
- Candids
- Used/UnUsed in the book
- Tagged/UnTagged with data
-Portraits
- Complete/Missing Data
- Flowed/UnFlowed onto a page
MessAges
• Check chats and sticky notes to stay informed.
TeAM
• Easily monitor
individual progress.
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8. Ladder: A visual organizational Tool
Ladder
AssigN users AssigN grouPs
• Users can be assigned to as • Creating groups and assigning
many—or as few—pages as them to pages is a quick way
you’d like. to provide access to multiple
people at once.
PAge sTATus iNdiCATors
• Small colored dots make it easy
to see the status of each page. vieW users
• Red = Not Started • The ladder view allows you to
• Yellow = In Progress see who is assigned to each
• Green = Submitted to Adviser page at a glance.
for Approval
• Blue = Complete and ready
to be submitted for
printing
PAge WArNiNgs
• Red warning boxes alert users
of potential problems with
JuMP To PAge items on the page.
• One click on the page
number and you can • Warnings include:
immediately jump to the • Low-resolution Images
page and begin editing. • Page elements close to the
trim edge
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9. images: one Location for ALL images
I mages
Imagess
CANdids
• Easily import your candid images.
• Organize them into folders to help simplify your
layout process.
PorTrAi Ts
• Simply upload your portrait database.
• Verify or modify the portrait information.
• Delete duplicates with the click of a button.
• Add new portraits at any time.
BACkgrouNds
• Backgrounds and pages designed in other programs
are easily uploaded when saved as JPEG, TIFF, PNG or
PDF file formats.
• Organize your backgrounds into folders for easy-to-
find access later.
Cover BACkgrouNds
• Custom cover backgrounds can be quickly uploaded
into Pictavo.
CLiPArT
• Importing clipart from other sources is also a snap!
• Organize by folders for easy retrieval.
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10. Cover: Create your custom or stock cover
Cover
CusToM Cover sToCk Cover iNside Cover PriNTiNg or
• Templates are provided • Choose from dozens of CusToM eNdsheeTs
based on your book settings. professionally-designed • If either of these options are
• Design or import your custom covers. selected, the appropriate
background, making sure • Make it your own with your templates will be provided to
to extend it into the yellow school name on the front. assist in the design process.
bleed/wrap area.
• Customize by adding your
own title and images.
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11. Pages: Let your vision come to life!
Pages
TeMPLATes
• Choose from hundreds of single-
or two-page spread templates
• Use as-is or as a starting point
• Create and save your own
FLoW PorTrAi Ts
• All the tools you need with the flexibility
you want
FLoW iNdex
• Pictavo automatically identifies names
to include in the index – you simply
review and edit.
AdvANCed PAge LAyouT
• Grid view and rulers view
• Set rulers to inches or picas
• Rotate photos and clip art
• Double-click on an image to zoom,
crop and resize.
AdvANCed TexT FeATures
• Choose from over 100 fonts
• Use multiple type styles and sizes in one
text box
• Tab stops make designing scoreboards
and grids easy
PiCTure-PerFeCT PhoTos
• Adjust to black & white or sepia-tone
• Adjust the transparency, brightness and
contrast
• Add drop shadows
• Flip photos horizontally or vertically
ArT LiBrAry
• Hundreds of choices, professionally
designed for schools
• Easily add and use your own custom art.
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12. Book submission : Let’s get our book published!
sTeP #1 - PrevieW sTeP #3 - reAdy For APProvAL
• Click on the full-screen view at any time to • When each page is done, click this button
preview and flip through your pages as your to submit it to the yearbook adviser for final
reader will. approval.
• If further revisions are required on a page, the
adviser should click the reject button to allow
the user to make revisions.
sTeP #4 - APProve
• When each page has been reviewed and
sTeP #2 - shAre/PdF approved for printing, click this button to
• PDFs can be emailed for review or approval by
“complete” the page.
other individuals or administrators
• Once all pages are complete, they can be
• PDFs can also be viewed on web pages, saving submitted for publishing.
the reviewer time by not having to download
and open a PDF file. sTeP #5 - suBMi T To PuBLisher
• After months of planning, creating and selling your
yearbook, all you need to do is click “Submit” and
follow the prompts to verify your book specifications
are accurate.
Congratulations
on a job
well done!
• Save a low-resolution PDF of single or multiple
pages to use for emailing or printing.
www.pictavo.com
Need help? Skilled tech support is just a phone call away: 1-800-594-2324
© 2011 Pictavo. All rights reserved. This data sheet is for informational purposes only. No warranties, expressed or implied, are made in this summary. Specifications are subject to change
WP2379 without notice. All other trademarks, service marks, and product or service names are trademarks or registered trademarks of their respective owners. This is not an offer of sale.
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