What Professional Speakers and Trainers should know and have

1. Adolph Kaestner
Speakers Infrastructure

2. Presentations Master Class
Phase 1
Speech
Development
Purpose
Audience
Analysis
Structure
Writing
and Tools
Test and Notes
Phase 2
Speaking
Skills
The 8 Speaking
Skills
The 7 Speaking
Fundamentals
Basic
Props
Basic
Venue & Stage
Speak and
Evaluate
Phase 3
Presentation
Skills
Presentation
Tools
Creating
Presentations
Basic Multimedia
Handouts,
Questions &
Facilitation
Present and
Evaluate
Phase 4
Multimedia
Skills
Venue & Stage
Management
Microphones &
Sound Systems
PC’s ,
Data Projectors
and Video
Video & Audio
Clips
Props
Phase 5
Specialist
Presentations
Sales
Financial
Technical
Product
Launch
Your Need ?

3. Cell Phones
Switch Them Off Please

5. Podium / Lectern

6. Laptops

7. PC Specks 1
 CPU = i5 / i7 Technology
 CPU Speed = 2,2ghs ++
 Ram = 3 + gb
 15” or 17” SXGA (WXGA) Resolution Screen
 Hard Drive = 320 gb +
 High End - Graphics Card
 High End – Sound Card
 DVD Player + Recorder
 Built In Camera and Speakers

8. PC Specks 2.
 External Hard Drive = 500gb or 2 tbt
 Portable Hard Drive = 250gb or 500gb
 USB Hub – 4-6 ports
 Flash Disk – 1to 4 gb
 Battery

9. Printers

10. Data Projectors
 LCD vs. DLP
 Globe Life
 Resolution
 Min XGA
 Desired – SXGA +
 Ansi Lumens
 Min 2,000
 Desired - 2,500 +
 Noise Level
 Portability
 Size
 Weight

11. PC / Projector Stands

12. Presenters Mouse

13. Microphones and Sound

14. To Use or Not To Use ?
 Not A Question!
 Protects Voice
 Range
 Volume
 Whisper
 Tapping
 Special Effects
 A Friend not your Enemy

15. PC Speaker Systems

16. PC Speaker Output

17. PA Speaker Systems

18. Corded Microphones

19. Wireless Microphones

20. Direction
 Uni - Directional
 Omni - Directional
 Cordiods
 Less background noise - good for Speakers
 Stereo - Shotgun etc

21. Frequency and Channels
 UHF
 VHF
 CB Radio Channels
 Police
 Taxis
 Channels
 Single
 Multiple

22. The Sound Engineer

23. Connectors

24. Plugs & Connections

25. Cables

26. Cables 2

27. International Plug Set

28. Practice Make Perfect
 Skype Headset
 PC Handheld - Karaoke
 PC Speakers
 HI-FI Set
 DVD Players
 PA System
 Boardrooms
 School
 Church
 Hotels
 Venues
 Friends with Equipment

29. Practice Make Perfect (2)
 Opportunities
 Your choice to use or not
 User or Avoider
 Always use where available
 Venue
 Find out what is available up front
 Send YOUR requirements up front
 Get there at least 90 Minutes early

30. Clothing
 Jacket
 Ties - Not Silk
 Belts
 Pants
 Pockets
 Not T- Shirts
 Not Closed Dress
 Name Badge Lanyards
 Cord / Thin belt / String /Panties/
G-String

31. Common Mike Problems

32. Popping
 Pop-Filter
 Practice P & B Sounds Away from Mike
 When Mike is too Close to Lips

33. Breathing
 Heavy Breathing
 Nerves
 Slow Down
 Lower the Volume output
 Controlled on PA Systems by Engineer
 Yoga Breathing Techniques
 Stop -- Catch Breath
 Have a Drink of Water

34. Electronic Speakers
Feedback
 Pointing the Mike at Speakers
 Standing in front of Speakers
 Volume too high
 Covering the mike
Distortion
 Volume too high
 Mike 2-3 Inches (3-8 cm) away from
mouth

35. Usage Errors 1
 Mike to Close to Lips / Mouth
 Mike to FAR from Lips / Mouth
 Moving Head away from Mike
 Mike Covered by clothing
 Using Mike as Pointer
 Walking away from Mike on a Stand/Lectern
 Not Testing the Mike and its settings before
usage
 Poor In-House Systems
 Old - not working - not tested - cracking

36. Usage Errors (2)
 Lapel and Headset Mikes
 Getting Unclipped
 Falling off
 P A Systems
 No Engineer Available
 Not knowing how it works
 Not Working - venue don't know either
 Poor System and Poor Speakers etc

37. Usage Errors (3)
 Batteries Going Flat
 Have spares with you
 Not Switching Off Wireless Mikes
 Going to Toilet
 Backstage or Offstage
 Private Conversations
 Blaming the Equipment
 You should have checked it out before using it

38. The Power of the Mike

39. Video

40. P C Cam and PC Lights

41. Video Production

42. Digital Recorders

43. Digital Camera

44. Facilitation Tools

45. Timing Devices

46. Business Card Scanners

47. Flip Chart, Whiteboard, Screens

48. Banners and Signs

49. PC Bags

50. Goodie Bag

51.  Clock / Timer
 Water Bottle
 Headache / Antacids/ Runny Tummy / Eye Drops /
Plaster / Medication /
 Remote Mouse / Pointer /
 Whiteboard Pens
 Batteries
 Cables
 Spare Shirt
 Prestik
 Name tags / Desk Stands / Paper / Pens
 Check Lists
Presenters Goodie Bag
You Cannot be Over Prepared

52. Insurance
 All Risks – Business Use Cover
 All Equipment
 Clothing
 Motor Vehicle – Business Use Cover
 Medical Aid – Business Cover
 International Cover
 All Risks / Motor/ Medical etc
 Travel – Local and International

53. Adolph's AV Check List
Equipment Required
P C with PowerPoint
Other Software (e.g. Excel)
Data Source Stiffy Drive
CD Rom
VCD
DVD
Flash Disk
Using OWN P C
Remote Presenter Mouse
Laser Pointer
Data Projector
Data Projector Resolution
Speakers for P C Sound
Sound System
Screen
DVD Recorder
VHS Video Recorder
Overhead Projector
35mm Slide Projector
Flip Charts
Flip Chart Pens
White Boards
White Board Pens
Microphone
Needs
Corded Lectern
Corded
Roaming
Lapel
Head Set
Audience
Special Lighting
Lectern
Table
Water and Glass
Other : -
Please
Specify

54. Props
 Relevant
 Value Add
 Enhance
 Visual Input
 Size
 Backup

55. Using Props

56. Props and Audience Reactions

57. When Murphy Strikes
 Room is Wrong
 No Set Up Time
 Time Shortened
 Audience Size
 Incorrect Brief
 Blackout / Power Shedding
 PLI - Previously Lighted Area
 Equipment Failure
 Mess on Cloths
Be Prepared for Unexpected

58. Venue and Stage

59. Conference Venue

60. Dinner Venues

61. Seminar Venue

62. Seminar or Training Room

63. Training Room 2

64. Training Room 3

65. Training Room 4

66. Workshop Room

67. Facilitation Room

68. Boardrooms

69. Outdoor Venue

70. Classroom

71. U Shape

72. Round Tables

73. Theatre

74. Boardroom

75. Odd Shaped Rooms

76. The Stage

77. Presenter Area Setup
Screen
Audience
Data
Projector
Audience
Audience
Audience
Audience Audience

78. Presenters Table

79. Presenters Table 2

80. Keynote Stage Management
Prop

81. Venue Musts
 Location - Visit the day Before
 Your Stage Space
 Practice / Dry Run
 Numbers / Size
 The Seating Plans
 Locate and Know Technicians
 Equipment and Testing (Back Up’s)
 Domestics – Toilets/Smoking/Fire/Lunch
Be There at Least 2 Hours Before

82. Using Multimedia Clips
 Sound Clip
 Video Clip
 Product Demo
 Graphic Acceleration Settings (Win XP)
 Vista – Dual View Issues
Add Impact, Fun, Variety

83. Sound Clips
SAMRO – Legalise Usage

84. Video + Movie Clips
Take Your Passion & Make It Happen

85. Product Demo Clip
Public Domain Clips

86. Demo Slide
C

87. Speaking with Props

88. How We Learn
Visually = 40%
By Touch = 40%
Auditory = 20%
No Props & Visuals = 80% Loss ?

89. ListenHear
Appeal to the Senses
Look Observe
Smell
Speak
Interpret

90. Thank You
• Web: www.adolph.co.za
• Web: www.mentorzone.co.za
• e-Mail adolph@adolph.co.za
• Tel: 011- 794 -5352
• Cell: 082 - 493 - 9093