Special event management2012 slideshare
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The document discusses the key aspects of special event management. It defines special events, event leadership, and event managers. It outlines various event management specialties and provides biographies of notable event planners like Wolfgang Puck and Colin Cowie. It then covers the 5 critical stages of event management: research, design, planning, coordinating, and evaluation. Within each stage, it discusses important considerations and best practices for successful event management.
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Special event management2012 slideshare
- 1. Special Event Management Presented by Charmaine Wilkerson For the Certificate of Completion in Meeting & Event Planning College of Extended & International Education
- 2. Definitions A unique moment in time of public assembly celebrated with ceremony and ritual to satisfy specific needs Event Leadership / Event Management The profession requiring Management of a Special Event for the purpose of celebration, education, marketing, or reunion Special Event
- 3. Event Leader / Event Manager An individual in the profession of Event Leadership/Management who is at the helm of a Special Event Definitions - cont’d
- 4. Event Management Specialties Civic Expositions Fairs & Festivals Hallmark Hospitality
- 5. Event Management Specialties – cont’d Meetings & Conferences Corporate/Associations Retail Social Life-Cycle Sports Tourism Music/Entertainment
- 6. Wolfgang Puck Born in St. Veit, Austria, Puck apprenticed as a chef in France. In 1973, he became Executive Chef of Ma Maison In LA. In 1982, he opened his own flagship restaurant, Spago, catering to celebrity clientele. Wolfgang Puck Catering (WPC) has created the cuisine for the Oscar’s Governor’s Ball at Hollywood and Highland and provides exclusive catering services to venues across the nation. Wolfgang’s empire includes branded cookware, utensils and appliances sold on Home Shopping Network, Sam's Club and the Frontgate catalogue. THE SECRET OF MY SUCCESS "Surround yourself with committed, passionate, creative people; then you can't lose. I can't tell you how happy with and proud I am of the people who work here, how I've seen them grow, how I've seen them make a commitment to our clients, stretching their own imagination and creativity. It's the thing that makes me proudest. It's a team, a remarkable team of people." Mary Micucci Along Came Mary Colin Cowie “ Born in Kitwe, Zambia, educated in South Africa, and a United States resident since 1985, Colin Cowie is recognized around the world as an arbiter of style . Colin Cowie Lifestyle – the world’s premier event planning, interior design and lifestyle company, with offices in Los Angeles, and New York – is the undisputed leader in its field.” Business and Job Opportunities
- 7. Special Events Magazine $250 million +
- 32. Coordinating
- 33. Coordinating
- 34. Coordinating
- 36. Coordinating
- 37. Coordinating
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- 39. Coordinating
Notas del editor
- Civic - Bicentennial, Parades, religious - Fiestas Patronales, Cultural - 5 de Mayo. Ask class to give examples Expositions - Trade shows, where retailers or wholesalers introduce their goods and services to buyers. Examples - LBA Expo Fairs & Festivals - Boost tourism, and comprise of performances, art and crafts. Example - The Pageant of the Masters part of the Arts Festival in Laguna. Hallmark - Olympics, Hospitality - Hotels, Caterers, Restaurants
- Conducting your pre-event market research may involve Quantitative, Qualitative or a combination of both. Quantitative example of client who is doing a fundraiser in a venue where they did not conduct their location USE PSAD for all 5 stages: Qualitative - you may use a focus group to collect attitudes and opinions. You may use case studies - the historical context from previous events. If first time, research other similar events. PSAD - Culture of event, past history
- Why - What is the purpose of this event PSAD- Started by previous President for donors to see scholars and how their investment was helping. It is a real fundraiser now PSAD Who - Corporate Committee (external) Planning Committee (Internal)
- Time frame - Is the client giving you a feasible time frame? Operation HOPE Where may even influence theme - Zoo, Gene Autry Museum Resources for venues - Here comes the guide, internet - eventsites.com, eventsitesmagazine.com, event-planner.com
- PSAD - What - Scholarship funds
- Budget - You need seed money to pay for an event. The biggest mistake in a fundraiser is to wait until funds come in to pay the expenses. Some vendors require to be paid up-front,i.e. hotels require a deposit to hold the date. When sending out RFP you need to give your vendor a feasible budget. Look in handout
- Brainstorming - get ideas from creative sources: Industry magazines, visit art museums, attend industry meetings - Show books and magazines Make sure to remember the “Why” and the feasibility of your budget. You are creating the blueprint of your event - type Awards banquet, concert, etc. Internet resources - event-planner.com, specialeventsmagazine.com, specialevents.com, party411.com
- Your reputation as a professional is on the line and you must decide if you can display quality in the time allotted.
- Ingress and Egress for guests, vehicles, props, rentals, equipment Space -
- There may be occasions that you are waiting for a decision to be made on a crucial point, and the entire planning process may be affected. i.e. bids for vendors to make a decision. You need to give vendors a deadline, but not call them one day and say you need a proposal the next day. Planning Committees - Make sure that they have the time-line and task list with the names of the committee members and their responsibilities. You are the task master. It is very easy for them to go off on tangents and you should direct them toward the agenda of the meeting.
- Show sample of Sponsorship Package and in handout
- Get on your calendar listings for chambers, organizations and associations. Take out an ad for exchange of an ad in your program book. Hyperlink your event to their website.
- An editorial is much more valuable than an ad TV- About Christopher Nance that he promoted the event during his show 1 ad 2 months out, once a week 1 month out, and 3 days before the event, in turn for being our M/C with honorarium Use a website for referencing your event and possibly registration.
- As the team leader it is important to not micromanage. Select people who you will carry out their responsibilities. A successful event manager is a leader and not just a manager. You need to promote growth in people. The goal will be for people to make the correct decisions themselves with your leadership.
- Theme