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SERVICE MANAGEMENT
    MMS Semester: IV
Topics
MARKET
POSITIONING
BLUEPRINT
OF SERVICES
George Day observes:

 ―The diversity of ways a business can achieve a
 competitive     advantage      quickly     defeats     any
 generalization or facile prescriptions....First and
 foremost, a business must set itself apart from its
 competition. To be successful, it must identify and
 promote itself as the best provider of attributes that are
 important to target customers.‖
To position itself in the market any organization, company or
firm needs to have focus.

In marketing terms, focus means providing a relatively
narrow product mix for a particular market segment –a
group of buyers who share common characteristics, needs,
purchasing behaviour, or consumption patterns.
The extent of service company’s focus can be described along
two dimensions:

Market Focus : A market focus company concentrate on a
narrow market segment but offer a wide range of services.

Service Focus: Service focused firms offer a narrow range
of services to a fairly broad market.
BREADTH OF SERVICE OFFERINGS

                     Narrow              Wide



            Many
NUMBER OF
MARKETS
SERVED
            Few
Benefits from the Fully Focused

 In this few customers are served by the narrow service
 segment.

 Provide protection to the firm against would be competitors
 and allow firm to charge premium.

 Example
 Small courier service firm sever only one or two big clients,
 provide services based on their requirements.
Benefits from Service Focused

 In this segment narrow product line is served to many
 customers.

  Example
  Reliance CDMA services launched in year 2002
Benefits from Market Focused


 It offers the potential of selling multiple services to a single
 purchase.

  Example:
 Tour organizing firms like SOTC. They take care of their
 clients travelling ,lodging and food during the entire trip.
Major Service Innovations: New core products for previously undefined
    markets for example Fedex’s introduction to overnight express service in
    1971.

Major Process Innovations: Using new processes to deliver existing products
      with added benefits. Example University of Phoenix give lectures either
      online or in rented facility.

Product Line Extensions: Addition to current product lines. Example Selling of
           Insurance Product by banks.

Process-line Extensions: Alternative delivery procedures

Supplementary Service Innovations: Additions of new or improved facilitating
              or enhancing elements

Service Improvements: Modest changes in the performance of current products


Style Changes: Visible changes in service design or scripts
   Service processes affect customers and also cost, speed, and
    productivity

   Reengineering – analyzing and redesigning processes to achieve
    faster and better performance

   Examination of processes can lead to creation of alternative
    delivery methods:
    ◦ Add or eliminate supplementary services
    ◦ Re-sequence delivery of service elements
    ◦ Offer self-service options
   Goods and services may become competitive substitutes if they
    offer the same key benefits

   Provides an alternative to owning the physical good that can attain
    the desired outcome

   Any new good may create need for after-sales services now and
    be a source of future revenue stream
Own a Physical Good       Rent Use of Physical Good
 Perform Work
 Oneself
                   Drive Own Car            Rent a Car and Drive it

                   Use Own Computer         Rent Use of Computer



Hire Someone
to Do Work
                 Hire a Chauffeur to Drive  Hire a Taxi or Limousine

                 Hire a Typist to Type      Send Work out to a
                                               Secretarial Service
   Services are not immune to high failure rates that plague new
    manufactured products

   In developing new services:
    ◦ core product is often of secondary importance, many
      innovations are in supplementary services or service delivery
    ◦ ability to maintain quality of the total service offering is key
    ◦ accompanying marketing support activities are vital
    ◦ market knowledge is of utmost importance
   Market synergy
    ◦   Good fit between new product and firm’s image
    ◦   Advantage in meeting customers’ needs
    ◦   Strong support from firm during and after launch
    ◦   Understands customer purchase decision behavior

   Organizational factors
    ◦ Strong inter-functional cooperation and coordination
    ◦ Internal marketing to educate staff on new product and its
      importance
   Market research factors
    ◦ Scientific studies
      conducted early in
      development process
    ◦ Product concept well
      defined before undertaking
      field studies
Blueprinting Services to Create
   Valued Experiences and
    Productive Operations
SERVICE BLUEPRINT
A tool for simultaneously depicting the service process, the points
of customer contact, and the evidence of service from the
customer’s point of view.


                              Process


                                 Points of contact
               Service
               Blueprint
                               Evidence
DEVELOPING A BLUEPRINT

Developing a Blueprint

    •Identify key activities in creating and delivering service

    •Define “big picture” before “drilling down” to obtain a higher level of
    detail

A key characteristic of service blueprinting is that it distinguishes between

   what customers experience “front-stage”
   the activities of employees and support processes “back-stage”,

Between these two lies the line of visibility.
SERVICE BLUEPRINT
KEY COMPONENTS OF A SERVICE BLUEPRINT



                 Define standards for      Specify physical     Identify principal
                 front stage activities       evidence          customer actions
Objectives:
Identify fail
  points &
  risks of
  excessive                               Front stage actions
  waits            Line of visibility        by frontline       Line of interaction
                                              personnel
Set service
  standards
Fail-proof
  process
                  Backstage actions       Support processes
                                                                Support processes
                 by customer contact       involving other
                                                                   involving IT
                      personnel               personnel
Blueprinting the Restaurant Experience: Act 1
BLUEPRINTING THE RESTAURANT
 EXPERIENCE: A THREE-ACT PERFORMANCE

•Act 1: Prologue and Introductory Scenes

•Act 2: Delivery of Core Product
    Cocktails, seating, order food and wine, wine service
    Potential fail points: Menu information complete? Menu intelligible?
    Everything on the menu actually available?
    Mistakes in transmitting information a common cause of quality failure
    Customers may not only evaluate quality of food and drink, but how promptly
    it is served or serving staff attitudes

•Act 3: The Drama Concludes
    Remaining actions should move quickly and smoothly, with no surprises at the
    end
    Customer expectations: accurate, intelligible and prompt bill, payment handled
    politely, guest are thanked for their patronage
BLUEPRINT FOR EXPRESS MAIL DELIVERY SERVICE
                                                            Truck                                                    Truck
                                                            Packaging                                                Packaging
                                 EVIDENCE
                        CUSTOMER PHYSICAL




                                                            Forms                                                    Forms
                                                            Hand-held                                                Hand-held
                                                            Computer                                                 Computer
                                                            Uniform                                                  Uniform
                                            Customer         Customer                                               Receive
                                            Calls            Gives Package                                          Package
             (On Stage)




                                                                                                    Line of interaction
                                                             Driver                                                       Deliver
                                                             Picks Up                                                     Package
CONTACT PERSON




                                                             Package

                                                                                                     Line of visibility
Back Stage)




                                            Customer
                                            Service
                                            Order

                                                                                                Line of internal interaction
                                                 Dispatch         Airport       Fly to
             SUPPORT PROCESS




                                                 Driver           Receives      Sort          Fly to          Unload &      Load On
                                                                  & Loads       Center        Destinatio      Sort          Truck
                                                                                              n

                                                                             Sort        Load on
                                                                             Packages    Airplane
ADVANTAGES OF BLUEPRINTING
Advantages of Blueprinting

    •Distinguish between “front stage” and “backstage”

    •Clarify interactions and support by backstage activities and systems

    •Identify potential fail points; take preventive measures; prepare
    contingency

    •Pinpoint stages where customers commonly have to wait

    •Identify fail points

    •Analysis of reasons for failure reveals opportunities for failure-proofing
    to reduce/eliminate future errors

    •Need fail-safe methods for both employees and customers
REDESIGNING SERVICE PROCESSES


       ―Institutions are like steel beams—they
       tend to rust. What was once smooth and
                     shiny and nice
                tends to become rusty.‖




                                     Mitchell T. Rabkin, MD,
                                        Former President of
                                       Boston’s Beth Israel
                                                    Hospital
WHY REDESIGN?

Revitalizes process that has become outdated

•Changes in external environment make existing practices obsolete
 and require redesign of underlying processes

Rusting occurs internally
    •Natural deterioration of internal processes; creeping bureaucracy;
     evolution of spurious, unofficial standards

    Symptoms:
        Extensive information exchange
        Data that is not useful
        High ratio of checking control activities to value-adding
         activities
WHY REDESIGN?


Redesign aims to achieve these performance measures:


    Reduced number of service failures
    Reduced cycle time from customer initiation of a
     service process to its completion
    Enhanced productivity
    Increased customer satisfaction
PROCESS REDESIGN: APPROACHES AND
       POTENTIAL BENEFITS

                     • Streamline front-end and back-end processes of
 Eliminating Non-      services
value-adding Steps   • Improve productivity and customer satisfaction



                     •   Increase in productivity and service quality
 Shifting To Self-   •   Lower costs and perhaps prices
      service        •   Enhance technology reputation
                     •   Differentiates company

                     • Improve convenience for customers
 Delivering Direct   • Productivity can be improved by eliminating
      Service          expensive retail locations
                     • Increase customer base
PROCESS REDESIGN: APPROACHES AND
       POTENTIAL BENEFITS


                      • Involves grouping multiple services into one
                        offer, focusing on a well-defined customer
    Bundling            group
                      • A better fit to the needs of target segment
    Services          • Increase productivity with customized service
                      • Increase per capita service use



                      • Focus on tangible elements of service
                        process (facilities and equipment)
    Redesigning       • Increase convenience
  Physical Aspects    • Enhance satisfaction and productivity of
 Of Service Process     frontline staff
                      • Cultivate interest in customers
Q1.Identify some real-world examples of branding in financial services,
such as specific type of retail bank account or insurance policies, and
define their characteristics. How meaningful are these brands likely to be to
customers?

Q2.Prepare a blueprint of the service with which you are familiar. Upon
completion consider

(a) what are the indicators of quality from the customer perspective
    considering the line of visibility
(b) whether all steps in the process are necessary
(c) the location of the potential fail points and how could they be designed
    our of the process or what service recovery procedure could be used.
(d) what are the potential measures of process performance
(e) the extent to standardization is possible and advisable throughout the
    process

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Service management market positioning rhizu

  • 1. SERVICE MANAGEMENT MMS Semester: IV
  • 3. George Day observes: ―The diversity of ways a business can achieve a competitive advantage quickly defeats any generalization or facile prescriptions....First and foremost, a business must set itself apart from its competition. To be successful, it must identify and promote itself as the best provider of attributes that are important to target customers.‖
  • 4. To position itself in the market any organization, company or firm needs to have focus. In marketing terms, focus means providing a relatively narrow product mix for a particular market segment –a group of buyers who share common characteristics, needs, purchasing behaviour, or consumption patterns.
  • 5. The extent of service company’s focus can be described along two dimensions: Market Focus : A market focus company concentrate on a narrow market segment but offer a wide range of services. Service Focus: Service focused firms offer a narrow range of services to a fairly broad market.
  • 6. BREADTH OF SERVICE OFFERINGS Narrow Wide Many NUMBER OF MARKETS SERVED Few
  • 7. Benefits from the Fully Focused In this few customers are served by the narrow service segment. Provide protection to the firm against would be competitors and allow firm to charge premium. Example Small courier service firm sever only one or two big clients, provide services based on their requirements.
  • 8. Benefits from Service Focused In this segment narrow product line is served to many customers. Example Reliance CDMA services launched in year 2002
  • 9. Benefits from Market Focused It offers the potential of selling multiple services to a single purchase. Example: Tour organizing firms like SOTC. They take care of their clients travelling ,lodging and food during the entire trip.
  • 10. Major Service Innovations: New core products for previously undefined markets for example Fedex’s introduction to overnight express service in 1971. Major Process Innovations: Using new processes to deliver existing products with added benefits. Example University of Phoenix give lectures either online or in rented facility. Product Line Extensions: Addition to current product lines. Example Selling of Insurance Product by banks. Process-line Extensions: Alternative delivery procedures Supplementary Service Innovations: Additions of new or improved facilitating or enhancing elements Service Improvements: Modest changes in the performance of current products Style Changes: Visible changes in service design or scripts
  • 11. Service processes affect customers and also cost, speed, and productivity  Reengineering – analyzing and redesigning processes to achieve faster and better performance  Examination of processes can lead to creation of alternative delivery methods: ◦ Add or eliminate supplementary services ◦ Re-sequence delivery of service elements ◦ Offer self-service options
  • 12. Goods and services may become competitive substitutes if they offer the same key benefits  Provides an alternative to owning the physical good that can attain the desired outcome  Any new good may create need for after-sales services now and be a source of future revenue stream
  • 13. Own a Physical Good Rent Use of Physical Good Perform Work Oneself  Drive Own Car  Rent a Car and Drive it  Use Own Computer  Rent Use of Computer Hire Someone to Do Work  Hire a Chauffeur to Drive  Hire a Taxi or Limousine  Hire a Typist to Type  Send Work out to a Secretarial Service
  • 14. Services are not immune to high failure rates that plague new manufactured products  In developing new services: ◦ core product is often of secondary importance, many innovations are in supplementary services or service delivery ◦ ability to maintain quality of the total service offering is key ◦ accompanying marketing support activities are vital ◦ market knowledge is of utmost importance
  • 15. Market synergy ◦ Good fit between new product and firm’s image ◦ Advantage in meeting customers’ needs ◦ Strong support from firm during and after launch ◦ Understands customer purchase decision behavior  Organizational factors ◦ Strong inter-functional cooperation and coordination ◦ Internal marketing to educate staff on new product and its importance
  • 16. Market research factors ◦ Scientific studies conducted early in development process ◦ Product concept well defined before undertaking field studies
  • 17. Blueprinting Services to Create Valued Experiences and Productive Operations
  • 18. SERVICE BLUEPRINT A tool for simultaneously depicting the service process, the points of customer contact, and the evidence of service from the customer’s point of view. Process Points of contact Service Blueprint Evidence
  • 19. DEVELOPING A BLUEPRINT Developing a Blueprint •Identify key activities in creating and delivering service •Define “big picture” before “drilling down” to obtain a higher level of detail A key characteristic of service blueprinting is that it distinguishes between  what customers experience “front-stage”  the activities of employees and support processes “back-stage”, Between these two lies the line of visibility.
  • 21. KEY COMPONENTS OF A SERVICE BLUEPRINT Define standards for Specify physical Identify principal front stage activities evidence customer actions Objectives: Identify fail points & risks of excessive Front stage actions waits Line of visibility by frontline Line of interaction personnel Set service standards Fail-proof process Backstage actions Support processes Support processes by customer contact involving other involving IT personnel personnel
  • 22. Blueprinting the Restaurant Experience: Act 1
  • 23. BLUEPRINTING THE RESTAURANT EXPERIENCE: A THREE-ACT PERFORMANCE •Act 1: Prologue and Introductory Scenes •Act 2: Delivery of Core Product Cocktails, seating, order food and wine, wine service Potential fail points: Menu information complete? Menu intelligible? Everything on the menu actually available? Mistakes in transmitting information a common cause of quality failure Customers may not only evaluate quality of food and drink, but how promptly it is served or serving staff attitudes •Act 3: The Drama Concludes Remaining actions should move quickly and smoothly, with no surprises at the end Customer expectations: accurate, intelligible and prompt bill, payment handled politely, guest are thanked for their patronage
  • 24. BLUEPRINT FOR EXPRESS MAIL DELIVERY SERVICE Truck Truck Packaging Packaging EVIDENCE CUSTOMER PHYSICAL Forms Forms Hand-held Hand-held Computer Computer Uniform Uniform Customer Customer Receive Calls Gives Package Package (On Stage) Line of interaction Driver Deliver Picks Up Package CONTACT PERSON Package Line of visibility Back Stage) Customer Service Order Line of internal interaction Dispatch Airport Fly to SUPPORT PROCESS Driver Receives Sort Fly to Unload & Load On & Loads Center Destinatio Sort Truck n Sort Load on Packages Airplane
  • 25. ADVANTAGES OF BLUEPRINTING Advantages of Blueprinting •Distinguish between “front stage” and “backstage” •Clarify interactions and support by backstage activities and systems •Identify potential fail points; take preventive measures; prepare contingency •Pinpoint stages where customers commonly have to wait •Identify fail points •Analysis of reasons for failure reveals opportunities for failure-proofing to reduce/eliminate future errors •Need fail-safe methods for both employees and customers
  • 26. REDESIGNING SERVICE PROCESSES ―Institutions are like steel beams—they tend to rust. What was once smooth and shiny and nice tends to become rusty.‖ Mitchell T. Rabkin, MD, Former President of Boston’s Beth Israel Hospital
  • 27. WHY REDESIGN? Revitalizes process that has become outdated •Changes in external environment make existing practices obsolete and require redesign of underlying processes Rusting occurs internally •Natural deterioration of internal processes; creeping bureaucracy; evolution of spurious, unofficial standards Symptoms:  Extensive information exchange  Data that is not useful  High ratio of checking control activities to value-adding activities
  • 28. WHY REDESIGN? Redesign aims to achieve these performance measures:  Reduced number of service failures  Reduced cycle time from customer initiation of a service process to its completion  Enhanced productivity  Increased customer satisfaction
  • 29. PROCESS REDESIGN: APPROACHES AND POTENTIAL BENEFITS • Streamline front-end and back-end processes of Eliminating Non- services value-adding Steps • Improve productivity and customer satisfaction • Increase in productivity and service quality Shifting To Self- • Lower costs and perhaps prices service • Enhance technology reputation • Differentiates company • Improve convenience for customers Delivering Direct • Productivity can be improved by eliminating Service expensive retail locations • Increase customer base
  • 30. PROCESS REDESIGN: APPROACHES AND POTENTIAL BENEFITS • Involves grouping multiple services into one offer, focusing on a well-defined customer Bundling group • A better fit to the needs of target segment Services • Increase productivity with customized service • Increase per capita service use • Focus on tangible elements of service process (facilities and equipment) Redesigning • Increase convenience Physical Aspects • Enhance satisfaction and productivity of Of Service Process frontline staff • Cultivate interest in customers
  • 31. Q1.Identify some real-world examples of branding in financial services, such as specific type of retail bank account or insurance policies, and define their characteristics. How meaningful are these brands likely to be to customers? Q2.Prepare a blueprint of the service with which you are familiar. Upon completion consider (a) what are the indicators of quality from the customer perspective considering the line of visibility (b) whether all steps in the process are necessary (c) the location of the potential fail points and how could they be designed our of the process or what service recovery procedure could be used. (d) what are the potential measures of process performance (e) the extent to standardization is possible and advisable throughout the process