HUC Librarians Meeting held from 26-27 August 2010, in Kathmandu, Nepal, and discussing the possibility of digitally connecting dissertations, theses and other institutional gray publications. The release is also available at http://www.icimod.org/?page=1400

1. ICIMOD LibraryFrom Brick to Click HUC Librarians Meeting Kathmandu 26-27 August 2010 Anil Jha

2. Contents Background history, present status, transformation Changing environment Information Vs users Role of the library Plan, opportunity and challenges Linking libraries Search multiple libraries at one click Challenges: copy right; tools and technologies, policies

3. The Past ICIMOD inaugurated in December 05, 1983 Library established in 1984 First software used CDS/ISIS in 1987 Online catalogue (OPAC) in 1994

4. Objectives to serve as a multidisciplinary documentation and information centre to support research scholars in access in information on sustainable mountain development

5. Access and Collections Collections are focused on sustainable mountain development themes - NRM, climate change, glaciers, GIS/RS, tourism, gender, agriculture, policies, etc. Physical collections (on of 2009/2010) Books and reports 4200 (hard copy) Journal 50+ Theses 428 Films 200+ E-resources E-Journals (OARE, Cambridge, BioOne, Oxford, Springer) Journal articles 3500

6. Services Service on demand through e-mail (library@icimod.org) to information on journal articles, ICIMOD publications, references Interlibrary loan (locally only) Desk research of demand publications on selected topics (mostly local users) New content alerts

7. Challenges Information flow: exponential growth in publications Access to information Access shifted from shelves to desktop to hand hold Easy ways of sharing Free spaces, social and personal networks Alert, RSS, email, chat, blogs

8. Role Develop and maintain an up-to-date collection on topics relevant for the sustainable development of mountain regions Support ICIMOD’s strategic programmes and IKM division with Information on demand Make aware of and provide access to the latest information resources Access to journals and other information materials Support staff with other services, like reference style Library transformation Move: Conventional library (BRICK) to modern library (CLICK) less ‘books’ more ‘e’ and resources links

9. Future Plan a regional and unique collection on mountain development issues from the partners of the HUC and others a specific mountain repository will be made accessible based upon multi-media formats and documentaries the bibliographic references of collections will be made accessible for new platforms and devices such as mobile and e-book readers integrated or mapped with ICIMOD’s spatial data environment , like mountain geoportal, conservation portal, statistical database link to the other resources like Digital Himalaya, Mountain Forum Online Library, and others linking libraries

10. Invenio as Platform

11. Linking with RMC Libraries Linking with HUC and other libraries in RMC Provide common platform for linking Phase-wise Aims to linking Access to different forms of mountain information through a single interface Search multiple libraries at one click Maximize use of grey/hidden information materials Protect information for future use

16. About ICIMOD Mountain knowledge, learning and enabling centre ICIMOD sees knowledge-sharing initiatives as a source of inspiration, innovation, and questioning ICIMOD facilitates knowledge transfer across the region and from providers to users ICIMOD - working with and through partners ICIMOD’s vision and mission ICIMOD’s Vision is that the mountain population of the greater Himalayas enjoys improved well-being in a sustainable global environment. ICIMOD’s Mission is to enable and facilitate the equitable and sustainable well-being of the people of the Hindu Kush-Himalayas by supporting sustainable mountain development through active regional cooperation.

17. ICIMOD’s strategic framework Five year strategic plan: 2008-2012 three Strategic Programmes - which are interdependent and interlinked Integrated Water and Hazard Management, Environmental Change and Ecosystem Services, and Sustainable Livelihoods and Poverty Reduction These programmes are supported and facilitated by a common framework and cross-cutting Integrated Knowledge Management (IKM) group Library is a part of IKM

18. ICIMOD strategic framework

19. Library Movement and Transformation 2008: Moved from first floor to ground floor Reduced space Filtered and weeded out collections least used available free online full text non-relevant distributed to Kathmandu based libraries added computers with Internet Scanning/ed and archived grey literatures Increased access to e-resources: virtual library on Intranet Integrated publication distribution unit …and process continuing

20. ICIMOD’s Strategic Framework Five year strategic plan: 2008-2012 three Strategic Programmes - which are interdependent and interlinked Integrated Water and Hazard Management, Environmental Change and Ecosystem Services, and Sustainable Livelihoods and Poverty Reduction These programmes are supported and facilitated by a common framework and cross-cutting Integrated Knowledge Management (IKM) group Library is a part of IKM

21. Challenges and Opportunities Target user groups: how to reach Interest Vs services Social and personal networks Technological development Alert services Fund

22. Challenges Data/resource sharing: copy right issues Use of different tools and technologies Use of softwares Cataloguing tools: thesaurus, subject heading guides Data harvesting Different metadata formats and tags (MARC, Dublin core) Technologies (Z39.50, OAI-PMH) Active participation of the partners Institutional policy Time and resources