With so many different functions operating under the simple title of “Human Resources,” tech has stepped up to help lift the burden. New tools are being released daily, but HR pros should know the most important and valuable tools in the HR tool belt. Join EPAY Systems as we walk through the top talked about and most vital tools that HR departments must have to successfully manage an hourly, distributed workforce. These tools aren’t new to the block, but they have become integral pieces to the HR process for meeting top human resource challenges. The 45-minute presentation will cover: Top predicted challenges for HR in 2019 Importance of mobile technology Growing value of workforce learning and development Plus, a short demo of EPAY’s innovative tools for managing the hourly, distributed workforce!

1. 2019 Must-Have
HR Tools

2. 2
Speakers
Michelle Lanter Smith
Chief Marketing Officer
John Gaudiuso
Sales Engineer

3. 3
Agenda
• Who is EPAY Systems
• Must-Have HR Tools
• Why you need it
• What features to look for
• Demonstration

4. Who is EPAY Systems
CHICAGO BASED
TECH COMPANY
PROVIDER OF COMPLETELY
UNIFIED, FULL SERVICE
HCM SOLUTIONS
SERVING HOURLY
WORKFORCE ENVIRONMENTS
INDUSTRY LEADER FREE PREMIUM
CUSTOMER SUPPORT
CUSTOMER RETENTION
FOUNDED 2001
UNIQUELY FLEXIBLE CLOUD BASED TIME &
LABOR MANAGEMENT TECHNOLOGY
24 HOURS/DAY
7 DAYS/WEEK,
365 DAYS/YEAR
75,000+ WORKSITES
99%

5. 5
1. Easy Applicant Tracking and Onboarding
2. Effective Learning and Development
3. Mobile Time Tracking Technology
4. Intuitive Scheduling
5. Client Enablement Tools
6. Accessible Labor Analytics
Must-Have Tools for an Hourly Workforce

6. Intuitive Applicant Tracking
and Onboarding
$4,129
It costs an average of
to hire and onboard
each new employee
60%
80%
of the workforce is hourly
of new hires are in hourly
positions

7. 7
72%
candidates used a mobile phone to
look and apply for jobs
of employers post mobile
friendly applications
54%
Intuitive Applicant Tracking
and Onboarding

8. $2,236
Technical Violations:
• Incomplete I-9s
• I-9s with errors
• Failure to retain I-9s
per violation
Intuitive Applicant Tracking
and Onboarding

9. Intuitive Applicant Tracking
and Onboarding
What to look for:
Unified cloud based systems
User-friendly online portal
Ability to post to multiple sites
Branded portals

10. 10
47% of HR leaders feel learning and
development is very important
viewed their organizations
ready to handle it9%
yet only
Online Learning and Development Tool

11. Online Learning and Development Tool
Traditional Training:
Hard to
coordinate
Difficult to
measure
Hard to stay
up to date
Top Training needs for employees:
Sexual Harassment Training
Safety Training
FMLA Compliance Training
Reasonable Suspicion Training
Top Training needs for managers:

12. Online Learning and Development Tool
What to look for:
An online portal where employees
can access videos, articles and
educational content that can help
them be more skilled.
Ability to track employees
progress through training and
confirm that training was
completed.

13. 13
25%of employees track their time using mobile apps
are still using a
manual system38%
Mobile Time Tracking Technology
while

14. Mobile Time Tracking Technology
Best technology available, such as :
GPS Verification
Geo-tracking and Geo-fencing
Biometric Punches
QR Scan Punches
Mobile app should also allow employees to view their
schedule track things specific to their job, such as:
Task completion
Mileage
Tips
Supplies
Work order allocation

15. Mobile Time Tracking Technology

16. Mobile Time Tracking Technology

17. Mobile Time Tracking Technology

18. Efficient Scheduling
62%
of hourly workers still
receive schedules in
person or on paper
Employers spend
an average of
12HOURS
a week making
schedules

19. Efficient Scheduling
21% of hourly employees
get less than
24hours notice of
any changes
$633each time an employees
misses a shifts
It can cost over

20. Efficient Scheduling
What to look for:
Easy to identify workers by proximity and qualifications
Offers drag-and-drop functionality
Alerts for employees who will overtime scheduling

21. Client Enablement Tools

22. Client Enablement Tools
What to look for:
Add new clients quickly (without having to call into support)
Customize the set-up for each client
• Custom pay rules for individual clients
• Siloed portals for each client for clarity
• Verification and approval options regarding employee time sheets
Integrate with all other systems
• Time tracking
• Payroll
• Benefits

23. Accessible Labor Analytics
Why you need it:
84% of respondents viewed workforce
analytics as very important

24. Accessible Labor Analytics
What to look for:
Analytics can help employers:
• Optimize workforce performance
• Operate within strict labor cost margins
• Improve compliance, reducing increasingly expensive wage and hour lawsuits
With reports on:
• The number of times managers are adjusting time sheets
• Accidents by site
• Correction lag time
• Timesheet rate modifications

25. STANDARD REPORTS AND CUSTOM REPORTING TOOL
APPLICANT
TRACKING
BENEFITS
ADMINISTRATION
PAYROLL & TAX
MANAGEMENT
TIME & LABOR
MANAGEMENT
HUMAN
RESOURCES
MANAGEMENT
PERFORMANCE
MANAGEMENT
• Integration with
leading job boards
• Unlimited users with
full system access
• Screening q’s,
keywords, applicant
tagging
• Video interviewing
• Email and SMS
messaging and
templates
• Mobile
• Spanish applications
• Plan administration
• Open enrollment
• COBRA
management
• ACA compliance
reporting
• Carrier Connect
(data feeds)
• 401K file feed
• Complete payroll
and tax processing
• Accommodation of
multiple FEINs,
states and localities
• Garnishment
processing
• Year-end tax filing
• New hire reporting
• Free pay card
program
• Flexible pay rules
• Scheduling
• Accruals
• Budgets & job
costing
• Workforce analytics
• Wage & hour
compliance
• Mix & match time
collection options
• New hire onboarding
with electronic I-9
and e-verify
• Skills, education &
performance tracking
• Employee &
manager self-service
• Document & task
management
• OSHA, EEO &
Workers’ Comp
reporting
• Automated
performance and
self-reviews
• 360 degree surveys
• Compensation
dashboard
• Learning content
integration
• Goal management
• Statistics dashboard
• Journaling

26. Connect with Us
on Social Media
Visit Our
Website
www.EPAYsystems.com
Take a two-minute tour
Take the survey
Request a full demo of EPAY Systems