Hyperion Enterprise was a great finance tool that revolutionized corporate consolidations and reporting. For some, Enterprise was so great that it's still very hard to let it go!
You may have converted from Enterprise to HFM or OneStream years ago, but you still have 5 or 10 years of historical data in your current system. A few times a year, your CFO or Tax Department asks a question that you can only answer by jumping back into Hyperion Enterprise.
At the same time, you're getting pressure from IT to shut the Enterprise servers down. The risks and costs associated with maintaining 6 year-old unsupported software continue to grow, your budget is slim to none and the timeline for the project is week or two.
What's an Admin to do?
Webinar Topics:
Archiving Enterprise applications in HFM or OneStream
The Flat App Conversion timeline (this can be converted quickly)
How an Enterprise-to-HFM or Enterprise-to-OneStream Flat App conversion can be completed without a full-scale implementation at very low cost
How an Enterprise Archive brings all the data you need from Enterprise
How to replicate the relative simplicity of Enterprise in a 'flat' application
How to design an application to replace the different ways you're still using Enterprise today
How to avoid recalculating, re-translating and re-consolidating data in HFM or OS to match Enterprise logic
How to migrate and reconcile historical data quickly
Tech Tuesday-Harness the Power of Effective Resource Planning with OnePlan’s ...
Finit how to let go - enterprise archive apps
1. How to Let Go: Enterprise
Archive Apps in HFM and
OneStream
Finit Webinar Series
January 27, 2017
Presented by Tim Head
2. • Founded in 2002
• 80+ employees in 20+ states
• Mostly CPAs, MBAs
• 50+ Planning / Essbase Clients
• 80+ HFM Clients
• Managed largest roll-out of HFM in North America
• Market Leader in ARM/FCM
• World Leader in FDM implementations and custom
solutions
• #1 Implementer of OneStream
Finit Overview
3. The Finit Family
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our clients, not just
bottom line $
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ownership
Work with Finit
employees, no
subcontractors
Compensation
based on CLIENT
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4. Finit Customer Success
Our values, culture, and approach to
becoming a trusted advisor to our
customers has led to
100% customer success
for every Finit client (250+) and for
every Finit project (800+)
7. About the Presenter
Tim Head (thead@finit.com)
Lead Consultant (HFM, FDM, Planning/Essbase)
Experience
6 years with HFM
9 years with FDM
13 years with Essbase
19 years with financial systems and reporting
Client Testimonial
I would recommend Tim for any future project and would most certainly
request him back again if necessary. Tim is outstanding! He shows all the
qualities we were hoping to gain in a lead consultant. He is knowledgeable,
understanding, patient and thorough.
9. Agenda
• Overview of Enterprise and Archive Applications
• Design
• General Considerations
• Account and Entity Dimension Options
• Other Dimensions
• Data and Reporting
• Data Extract and Loading
• Data Validation
• Report Conversion
• Archive Variations
11. Life and Times of Hyperion Enterprise
• First release in 1991, last release in 2011
• Transformational, industry-defining product
• More than 2,500 companies on Enterprise in 2008
• In 2016, 650 companies were still on Enterprise
• In the last decade, most companies have upgraded to
HFM or OneStream
• Premier support ended April 2013
• Without premier support or updates in 6 years:
• Enterprise runs on Windows Server 2003 and 2008
• Not compatible with Office 2013 or later
• Not compatible with modern browsers
12. Enterprise Lives On
• Your company converted from Enterprise years ago
• Brand new, redesigned application
• Multiple years of historical data at go-live
• Comprehensive data tie out
• …but you still can’t get rid of Enterprise!
Why not?
• Need for really historical data
• Need for alternate views of data
13. The Enterprise Challenge
• You have to have keep Enterprise data accessible
• IT won’t allow you to keep the Enterprise servers running
• You’re dependent on 1 or 2 people who know Enterprise
14. Enterprise Archive Application
• Use HFM or OneStream as a repository for your
Enterprise applications
• Retain all the historical data from Enterprise
• Retain Enterprise metadata and views
• Straightforward application build and data integration
• Not an Enterprise conversion, but a “lift-and-shift” of
Enterprise into HFM or OneStream
• Most importantly – avoids need to recalculate data!
• Calculations
• Translations
• Consolidations
15. Replicate, Don’t Recreate
• Leverage the work Enterprise has already done for you
• Calculated Accounts – extract input and calculated accounts from
Enterprise
• Translation – extract both local currency and translated data from
Enterprise
• Consolidation – extract base and parent entities from Enterprise
• Utilize “flat” dimensions in HFM or OneStream
• No entity or account hierarchies
• Enterprise input and calculated accounts are base/input
• Enterprise parent entities are base
• Load everything from Enterprise to HFM or OneStream
17. Design Considerations
• How will the Enterprise Archive application be used?
• Interactively – via grids and ad hoc reporting
• Static – via a set of standard reports
• Report conversions
• How many Enterprise Reports and Retrieves?
• Evaluate best option to replicate
• Security
• How many individuals will use the Enterprise Archive?
• Differentiated access by Entity or Scenario?
19. Accounts, Subaccounts and Intercompany
• Options for Enterprise accounts and subaccounts
• Everything in the Account dimension
• Utilize Custom/UD for subaccounts
• Utilize ICP dimension for Intercompany subaccount table
20. Accounts, Subaccounts and Intercompany
• Include all accounts and subaccounts in Account
• Easiest build
• Simple data mapping and loading
• One-for-one report conversion
• Large dimensions can be difficult to navigate
• Not well suited for flexible analysis
• Utilize Custom/UD and IC dimensions for subaccounts
• More flexible reporting and analysis
• Dimensionality closer to HFM and OneStream
• Smaller, more manageable dimensions
• A little more complicated to build
• More complex data mapping and loading
• Report conversion more complicated
22. Entities and Subentities
• Options for Enterprise entities and subentities
• Everything in the Entity dimension
• Utilize Custom/UD for subentities
• Group entities by Organization
23. Entities and Subentities
• Include all entities and subentities in Entity
• Easiest build
• Simple data mapping and loading
• One-for-one report conversion
• Large dimensions can difficult to navigate
• Not well suited for flexible analysis
• Utilize Custom/UD dimensions for subentities
• More flexible reporting and analysis
• Dimensionality closer to HFM and OneStream
• Smaller, more manageable dimensions
• A little more complicated to build
• More complex data mapping and loading
• Report conversion more complicated
24. Other Dimensions
• Enterprise Category split between Year and Scenario
• Period can mirror Enterprise or HFM/OneStream
• Value/Consolidation dimension is not utilized
• Data is loaded to Entity Currency/Local
• No consolidation, translation, or elimination required
25. Finding Your Way
• Map relationship between Enterprise
Category/Organization and Archive Year/Scenario
34. Enterprise Data Extracts
• Utilize “ALL” account and entity lists
• Make sure lists are truly “All”
• Consider YTD vs Periodic extracts, depending on zero view
settings in Archive application
• Be sure to extract Derived and Calculated data
35. Data Migration
• Options for data migration include
• Extracting and manually manipulating text files
• Extracting and loading through FDM/Workflow
• Determining factors include
• Mapping complexity
• Data volume
• All Entities and Organizations * All Accounts * All Periods
• Excel and FDM/Workflow all have their practical limits
36. Data Validation
• No calculations, consolidations or eliminations to validate
• Need to validate:
• That all data was extracted from Enterprise
• That all data extracted was loaded to the Archive application
• That mapping from Enterprise to HFM/OneStream was accurate
• Data reconciliation options
• Excel comparison – run parallel Retrieve and Smart
View/OneStream Add-in pulls to compare
• Data extract comparison – extract all data from Archive and
compare to Enterprise extract
• Report reconciliation – compare reports from Enterprise and
Archive application
42. Thank You for Attending!
Today’s Presenter:
Tim Head
thead@finit.com
General Questions:
Greg Barrett
gbarrett@finit.com
Joe Mizerk
jmizerk@finit.com
Cathy Lawton
clawton@finit.com
Copy of the slides or
Recording:
Email us for a copy of the slides or a
link to the recording
insights@finit.com
Past webinars:
www.finit.com/webinars
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