1. HIRING POLICIES,
CIVIL SERVICE
ELIGIBILITIES,
EXEMPTIONS
Jeannifer B. Villanueva
11- MPMG – 011
Engr. Batao

2. Civil Service Commission
Article IX-B of the 1987 Constitution empowers
the Civil Service Commission "to establish a
career service and adopt measures to
promote morale, efficiency, integrity,
responsiveness, progressiveness and
courtesy in the civil service." It is tasked to
strengthen the merit and rewards system,
integrate all human resource development
programs for all levels and ranks and
institutionalize a management climate
conducive to public accountability.

3. Recruitment & Selection Policies
1. Appointments shall be made only according
to merit and fitness to be determined, and,
except to positions which are policy-
determining, primarily confidential, or highly
technical, by competitive examination.
2. Open to all qualified citizens and on the basis
of fitness to perform the duties and assume
the responsibilities of the position.

4. 3. Open to all qualified men and women
according to the principle of merit and
fitness.
4. When a position in the first, second or
third level becomes vacant, applicants for
employment who are competent, qualified
and posses appropriate civil service
eligibility shall be considered for
permanent appointment.

5. Publication of Vacancies
Republic Act No. 7041, also known as
the Publication Law, requires that
vacancies in the government service
should first be announced to the public
before they can be filled to provide
transparency and promote equal
opportunity in hiring personnel. Its
implementation is lodged with the
agencies and the Civil Service
Commission.

6. CSC MC No. 03, s. 2001 provides that vacant
positions for filling shall be published in
accordance with RA 7041.
 posted in at least three conspicuous places
in the agency for at least ten calendar days.
Other appropriate modes of publications
shall be considered.
 Filling of vacant positions in the national
government agencies, government owned
and controlled corporation, and state
universities and colleges shall be made after
ten calendar days from their publication, in
the LGUs, after 15 calendar days from their
publication.

7. The announcement of vacancies should
include the following:
1. Position title
2. Item number
3. Full qualification standards, and
4. Work station.
The publication of a particular vacant
position is valid until filled up but not to
extend six months reckoned from the
date the vacant position was published

8. The following positions are exempt from
the publication requirement:
1. Primarily confidential positions;
2. Positions which are policy-determining;
3. Highly technical positions;
4. Other non-career positions; and
5. Positions to be filled by existing regular
employees in the agency in case of
reorganization.

9. In CSC Resolution No. 070630 dated
April 4, 2007 with the subject:
"Publication of Vacant Third Level
Positions in the Government", CSC has
adopted new policy, that all government
agencies are required to submit to the
CSC Examination, Recruitment and
Placement Office (ERPO), a list of their
vacant third level positions that are
authorized to be filled not later than the
10th day of every month.

10. Qualification Standards
The basic guide in the selection of personnel
and in the evaluation of appointments to all
positions in the government.
Section 4, Rule IV of the Omnibus Rules
Implementing Book V of Executive Order No.
292 and Other Pertinent Civil Service Laws,
provides that the Commission shall adopt
qualification standards for service-wide
positions in the 1st and 2nd levels and shall
review and update, whenever necessary,
those already established.

11. “Revised Policies on Qualification Standards”
circularized in Memorandum Circular No. 12, s.
2003
The policies include:
1. Qualification Standards that are
subsequently prescribed by a special law
shall prevail.
2. Appointees to career service positions
must meet the requirements prescribed in
the Qualification Standards Manual,
unless otherwise determined by the
Commission.

12. 3. Appointees to casual, contractual, and co-
terminus positions that are not primarily
confidential in nature must meet the
requirements prescribed in the Qualification
Standards Manual except the eligibility.
However, if duties of the position involve the
practice of profession regulated by the
Philippine Bar/ Board laws, and/or require
licenses such as those required for positions
listed under Category IV of MC No. 1, s. 1996,
the corresponding professional license and/or
certificate of registration shall be required.

13. 4. CSC may allow agencies to establish
qualification standards for highly specialized
positions with highly specialized and unique
duties requiring specialized education,
training or skills which may not be acquired
through formal education, training programs,
or experience gained from service-wide
positions.
5. Unless otherwise provided by law or
exempted by the CSC, the education
requirement for division chief position is a
master’s degree earned from a reputable
institution recognized by the CHED.

14. Example of a Qualification Standards from 1997
Qualification Standards Manual:
Position: Chief Personnel Specialist
(Salary grade 24, 2nd Level, National)
Education: Masteral Degree
Experience: 4 yrs in position/s involving
management and supervision
Training: 24 hours of training in
management and supervision
Eligibility: Career Service
(Professional/Second Level Eligibility)

15. Examinations
A person who passes a civil service
examination acquires civil service
eligibility which is a basic requirement for
entrance into government service and
issued a non prescribed Certificate of
Eligibility used in applying for a position in
the government.
Admission requirements:
 citizen of the Philippines
 at least 18 years of age at the time of
application

16. Types of examinations
 Career Service Examination
 Career Executive Officer Examination
(CEOE)
 Special Examinations (Stenographer
Examination, Fire Officer Examination,
Foreign Service Staff Officer Examination,
Foreign Service Officer Examination, Meat
Inspector Examination, Penology
Employee and Penology Officer
Examination)

17. Career Service Examination
Career Service Examination for the
Professional Level and Sub-Professional
Level is administered in two modes:
the Paper and Pencil mode and the
Computer assisted mode.
 The Paper and Pencil test is given 2-3/ year
and results are released in 2-3 months
 Computer assisted tests are given daily in
the CSC Central office and in the CSC
regional offices. Results are released one
hour after examination.

18. Career Executive Officer Examination
(CEOE)
 The unified third level examination system
adopted by the CSC and the Career
Executive Service Board (CESB) needed
for appointment to third level or executive
positions in the government.
- a four-stage examination system composed
of:
1. written test;
2. assessment;
3. interview, which shall be optional; and
4. validation.

19. The CEOE is open to government officials and
employees both from the career and non-
career services who are:
1. at least Bachelor’s Degree holders;
2. with at least Salary Grade 18;
3. occupying third level and comparable
positions;
4. from the uniformed service of the public safety
sector with the rank of at least Senior Inspector
or its equivalent, and from other uniformed
services of comparable rank; and
5. occupying the rank of Captain or higher in the
Armed Forces of the Philippines.

20. Those from private sector qualified to take
the CEOE written examination include:
1. Proprietors who are managing at least 5
staff for a minimum period of 2 years, and
2. Incumbents of managerial positions
exercising supervisory functions over at
least 5 staff for at least 2 years.
Employees with pending administrative or
criminal case are allowed to take the
examination without prejudice to
cancellation of the eligibility if later found
guilty.

21. Basic Qualifications for Grant
of Eligibility under Special
Laws and CSC Issuances

22. Qualifications for the Grant of Eligibility:
 Citizen of the Republic of the Philippines;
 At least 18 years of age at the time of
application;
 Has not been found guilty of crime involving
moral turpitude or of infamous, disgraceful or
immoral conduct, dishonesty, drunkenness or
addiction to drugs;
 Has not been previously found guilty of offenses
relative to, or in connection with the conduct of a
civil service examination; and
 Has not been dismissed from the service for
cause.

23. 8 Eligibilities Granted Under Special
Laws:
1. Automatic Grant of Eligibility (RA 1080)
Bar/ Board Eligibility
2. Barangay Official Eligibility (RA 7160)
- granted to the appointive and elective
barangay officials who have served the
barangay for an aggregate of five years
3. Honor Graduate Eligibility (PD 907)
- granted to the honor graduates of
bachelor’s degree courses from schools or
colleges of good standing

24. 4. Electronic Data Processing Specialist Eligibility
(CSC Res. 90-083)
- passers of the proficiency test, or training course
conducted by the National Computer Center on
the following computer programming courses:
Systems Analysis and Design, Computer
Programming, Java, MS Access, and Visual
Basic and to other functionally related positions
belonging to the Information
Technology/Management Information System
Group

25. 5. Scientific and Technological Specialist
Eligibility (PD 997)
the term “Scientific and Technological Specialist” shall refer to
a person who has a highly technical qualifications gained
through education and sharpened by research and
experience, and completed at least a bachelor’s degree
from a college, university, or institution recognized by the
Commission on Higher Education, with major or
specialization in specific fields of study
6. Barangay Health Worker Eligibility (RA7883)
given to accredited Barangay Health Workers who have
rendered at least five years of continuous and satisfactory
service as BHW to the community

26. 7. Skills Eligibility granted under CSC
Memorandum Circular No.11, s. 1996
Category I - passed appropriate Skills Test conducted
by the Technical Education and Skills Development
Authority (TESDA)
Category II – completed 1 year of very satisfactory
actual work performance under temporary status of
employment
8. Veteran Preference Rating (EO 132, s.1948)
10 points shall be added to the ratings earned by a
veteran in a civil service examination which shall be
credited to him for entrance to and promotion in the
service

27. Personnel Selection Board (PSB)
Adopts formal screening procedure and
formulates criteria for the evaluation of
candidates for appointment.
 Should be contained in the agency’s Merit
Selection Plan, including a system of
Ranking Positions
 may employ the assistance of external or
independent resource persons and may
initiate innovative schemes in determining
the best and most qualified candidates.

28.  Any changes made on the PSB membership
should be reported to the concerned CSC
regional or field office.
 members must be duly designated and their
names posted in the agency bulletin board.
 Candidates for the first and second level
positions shall be screened by the PSB. Third
level positions shall be screened by the PSB
for third level positions composed of at least
three executive service officials as may be
constituted by the agency.

29. The composition of PSB:
1. As Chairperson: a. Agency Head or the
authorized representative;
b. Local Chief Executive for local government
units or the authorized representative;
c. Vice-Governor/ Vice-Mayor or the authorized
representative if the vacant position is in his
office or in the Office of the Sanggunian;
2. Division Chief or the authorized career
service representative of the organizational
unit where the vacancy is;

30. 3. Human Resource Management Officer or the
career service employee directly responsible
for personnel management; and
4. Two representatives of the rank-and-file
career employees, one from the first level and
one from the second level, chosen by the duly
accredited employee association in the
agency, or if none exists, shall be chosen at
large by the employees through a general
assembly. They shall serve for 2 years and
shall participate during the screening of
candidates in their respective levels only.

31. Thank You!!