This document provides an overview of recruitment and employment correspondence, including drafting job notices, application letters, interviews, offers of employment, job descriptions, letters of acceptance, resignation, and promotion. It includes templates and tips for writing a job application letter, cover letter, resume/CV, and preparing for a job interview. Sample application letters are provided for three friends applying for different positions. The document aims to help students properly draft various correspondence related to the recruitment and employment process.

1. RECRUITMENT AND
EMPLOYMENT
CORRESPONDENCE
UNIT-IV
Jyoti Rawat
Mba A
Uttaranchal university dehradun

2. CONTENTS :
 Drafting the employment notice.
 Job application letter.
 Joining interview.
 Offer of employment
 Job description
 Letter of acceptance
 Letter of resignation and promotion.

3. DRAFTING THE
EMPLOYMENT NOTICE

7. JOB
APPLICATION
LETTER

8. FORMAT JOB APPLICATION LETTER
•Your complete address
•Current date
•Addressee’s address ( recipients address )
•Salutation
•Subject of the letter
•Body of the letter
•Mention about the position you interested
•Advertisement from what sources
•Mention about your qualification + your experiences + any skills you have
•Mention about the copy of your resume
•Your willingness to attend interview and looking forward to receive a reply soon
•Complimentary close
•Your name and enclosure

9. So, guys! Did you
find the job
postings in the
paper???
No
Mam!

10. Ok..Now I will give you a situation
to write job applications for…Are you
ready?
Yes Mam!

11. A group of friends is sitting and reading an
employment newspaper. Luckily all of them
find suitable job openings in various companies.
They decide to send their job applications for the
same. They are not well knowledgeable with
job application writing… Would you like to help
them?

12. • Harry is applying for the post of “ Customer
Care Executive” in BSNL.
• Jamshed therefore looks forward to send
his application for the vacancy of HR Manager
in Reliance Communications
• Ankita is willing to offer her candidacy
for Quality analyst in Shahi Export House.

13. I will write
application
for Ankita!
I think I
should
help
Harry!
Since I am
interested in
building my
career in HR, I
should go for
Jamshed.

14. Mam, I have written a
job application for
Ankita.Would you like to
see that?
Oh that’s
great! Let me
have a look on
that.

15. Letter
Ankita Gupta
Ashiana Apartments
Indrapuram, Ghaziabad
10th April 2009
The HR Manager
Shahi Export House
40 – D Saket
New Delhi
Dear Sir,
I am hereby sending my profile for the vacancy available for Quality analyst as advertised in
The Times Of India dated 10/04/09.
I have done my PG diploma in Export Management hence stand as the most suitable
candidate for the above said post. I felt happy to see that you welcome freshers also.
If given a chance in your organization I can surely prove my dexterity with my hard work.
To detailing my profile. I have enclosed my CV and look forward for a formal meeting
at your convenience where we can discuss the position in detail.
With Regards,
Ankita Gupta

16. Curriculum Viate
Name : Ankita Gupta
Address : Ashiana Apartments
Indrapuram, Ghaziabad
Phone No. : 0120 - 6625314
E-mail id : ankitagupta@in.com
Date of Birth : 01/06/1986
Academic Qualification
Examination Board
University
Subjects Year Division
PG diploma Dyalbagh Agra Export
Management
2007 2nd
Graduation
(Bcom hons)
Sriram College
Delhi
Commerce 2006 1st
Intermediate DPS, R.K
Puram, Delhi
Commerce 2003 1st
High School DPS, R.K
Puram, Delhi
English, Hindi,
Maths, Science,
Social Science
2001 1st

18. Mam, I am also done
with the cover letter
and CV for Harry. Great! I am sure you would
have done a great job, let
me go through that.

19. Cover Letter
Harry Frandis
Curch Road
Mumbai
10th April 2009
The HR Manager
BSNL
South Ex, New Delhi
Dear Sir,
I would like to offer my candidacy for the post of Customer Care Executive that you have advertised in
The Times Of India of 10/04/09.
I have just completed my diploma in communications from State Polytechnic. I was glad to see that you
don’t insist on experience.
If selected this would be my first job. I am sincere, honest and hard working person with friendly nature
and excellent communications skills.
I am enclosing my CV hereby and look forward for a face-to-face interaction to discuss the position
further.
Sincerely yours,
Harry Frandis

20. Curriculum Viate
Name : Harry Frandis
Address : Curch Road, Mumbai
Phone No. : 022 - 6542356
E-mail id : harfrandis@gmail.com
Date of Birth : 07/06/1986
Academic Qualification
Examination Board
University
Subjects Year Division
Diploma State
Polytechnic,
Mumbai
Communications 2008 1st
Intermediate DPS, Delhi PCM 2005 1st
High School DPS, Delhi English, Hindi,
Maths, Science,
Social science
2002 1st

21. Experience : Taken three months internship in Mudra Communications, New Delhi.
Skills : Well versed with computers and Internet. Strong communication and writing skills.
Languages Known : Hindi, English and Marathi
Achievements
- Won district level championship in debate in the year 2005
- Awarded with first prize in Essay Writing Competition held in school.
- Headed the team of Volleyball players in school
- Held house captainship in school.
References
Mr. Suraj Pratap
HOD Communications Dept
State Polytechnic Mumbai.
Ph: 022 – 6541335 Ext – 485
Email Id: hod_comm@statepolytechnic.edu

22. I have also
finished the task
mam.
Please have a
look
Wonderful!
Let me just
check
yours too.

23. Jamshed Khan
201, Sky High Apartments
Bandra, Mumbai
10th April 2009
The Manager - HR
Reliance Communications
C-40, Okhla Phase II
New Delhi
Dear Sir,
I would like to offer my candidature for the available position of HR Manager advertised in The Times Of
India dated 10/04/09.
I am an MBA –HR from Icfai National College Noida. I have around three years of valuable experience in
my specific domain.
If given a chance in your organization I can surely prove my result-oriented nature with my hard work
and excellent communications skills.
I am enclosing my CV for the detailing my profile and look forward for an interview at your convenience to
discuss the position further.
Your sincerely,
Jamshed Khan

24. Curriculum Viate
Name : Jamshed Khan
Address : 201, Sky High Apartments
Bandra, Mumbai
Phone No. : 022 - 65456356
E-mail id : khanjamshed@yahoo.com
Date of Birth : 05/09/1983
Academic Qualification
Examination Board
University
Subjects Year Division
MBA Icfai National
College Noida
HR 2007 1st
Graduation (BA
hons)
AMU, Aligarh Economics 2005 1st
Intermediate ICSC Board,
Mumbai
Arts Stream 2002 1st
High School ICSC Board,
Mumbai
English,
Hindi, Maths,
Science,
Social
Science
2000 1st

25. Experience
- Assistant Manager HR at Capgemini Ltd, New Delhi from
September ’08 till date.
- Worked as Executive – HR in Ecomzera Services Ltd, Noida
from July ‘07 to Aug ‘08
Skills : Well versed with computers and Internet. Strong communication and writing skills.
Languages Known : Hindi, English and Marathi
Achievements
- Have done stage anchoring several times
- Given first prize in Story Writing Competition conducted by the Rotary club.
Reference
Mr. Kamal Saxena
HOD HR Dept
Capgemini Ltd, New Delhi
Ph: 011 – 2345123 Ext – 484
Email Id: kamal@capgemini.com

26. You all have done a
wonderful job and
deserve a party for
that. What do you
say about the lunch
tomorrow?
Oh great! Thank you
mam, Thanks a lot.
We will be there for
sure.

27. JOINING INTERVIEW

28. INTERVIEW TIPS
 Reach on time.
 Carry all required document.
 Dress neatly and demonstrate confidence
 Listen carefully
 Be loud enough and clear
 Establish eye contact
 Say“’I don’t know

29. TOP INTERVIEW QUESTIONS :
 1. Tell me about yourself?
 What do you know about this organization?
 What are your greatest strength?
 What are your weakness?
 Why do you want to work at our company?
 Why should I hire you?

30. OFFER OF EMPLOYMENT

32. LETTER OF ACCEPTANCE

34. LETTER OF RESIGNATION

36. LETTER OF PROMOTION