1. Operations Budgeting and
Cost-Volume-Profit Analysis
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 1 /25
2. Recap of Pricing Methods
• Explain the Subjective Pricing methods.
• Itemize the Objective Pricing methods.
• Recall the formulas for All Simple Mark
Up pricing methods.
• Recall calculation formulas of Contribution
Margin Pricing method, Ratio Pricing
method, Simple Prime cost method and
Specific Prime cost Method.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 2 /25
3. Scope of the Session
1. The Budget Process Overview.
2. Multi-Unit Budgeting.
3. Calculate Projected Revenue Levels.
4. Determine Profit requirements.
5. Calculate Projected Expense Levels.
6. Budget Development Process.
7. Variance Analysis.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 3 /25
4. The Budget Process Overview
• The Operating Budget.
• Plan.
• Estimates.
• Meet the financial requirements and
Goals.
• Long term, Short Term, Capital and Cash.
• Short Term is the most commonly used in
Food and Beverage Business.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 4 /25
5. The Budget Process Overview
• What happens if the expense category
gets overshot.
• What happens if the income levels fall
below the forecasted levels.
• How does one compare Income and
Expense with the actual % age levels.
• Why is it important to have a reasonable
budget projection in the F & B business.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 5 /25
6. The Budget Process Overview
• The Main Goals set are for:
1. Revenue.
2. Profit Requirements.
3. Operating Expenses.
• Goals must be attainable and must not
compromise with establishments quality
requirements.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 6 /25
7. The Budget Process Overview
• The Budget evaluates the past to plan
corrective actions for the future as well.
• The current period budget is used often to
develop budgets for the next fiscal period.
• It helps in defining responsibilities, and
empowers management personnel to
meet the financial ends and be
accountable for their actions.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 7 /25
8. Multi-Unit Budgeting
Bottom-up budgeting
• Operating budgets assembled at unit level
• Unit-level budgets “rolled” up the
organization
• Budgets geared specifically to individual
operations
• Creates “ownership” at unit manager level
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 8 /25
9. Bottom Up Budgeting
• Bottom-up budgeting, also called
participatory budgeting, is a somewhat
modern approach to planning the use of a
company's financial resources.
• Reserved for somewhat larger
organizations, it differs from top-down
budgeting where the high level executives
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 9 /25
10. Top Down Budgeting
• Operating Budgets developed at
Corporate Levels.
• Budgets are passed down to unit levels.
• Corporate profit requirements made part
of individual unit plans.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 10 /25
11. The Top Down Budget
• A top-down budget process means that a
binding decision on budget aggregates is
taken before allocating expenditure within
that aggregate.
• In each step of the budget process, the
allocation of expenditure is subject to the
constraints that have been set at the
previous stage.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 11 /25
12. Top Down and Bottom Up
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 12 /25
13. Budget Development Process
• The Budget development process is
based on three important steps to
minimize reforecasting unless the
revenue earned reduces.
• Calculate Projected revenue levels.
• Determine profit requirements.
• Calculate project expense levels
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 13 /25
14. 1. Calculate Projected Revenue
Levels
1. The easiest way is to first take the
average check and multiply by Projected
customers.
• Revenue histories
• Current factors
• Economic variables
• Other factors
• Special concerns in forecasting
beverage revenue
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 14 /25
15. 1. Calculate Projected Revenue
Levels
• Revenue Histories: Past revenue level
analysis and trends, commonly in times
where there is a consistent rise every
year.
• Current factors: New competition,
Government projects, liability laws.
• Economic Variables: Inflation, Public
Habits and life style change.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 15 /25
16. 1. Calculate Projected Revenue
Levels
• Other factors: Mix between connected
revenue from Room and derived revenue
of F & B. Any mix of revenue like F & B
connected to banquet revenue if not
documented separately may lead to a
merger.
• Special Concerns: Mix in the beverage
product sales estimates because there is
no segregation of Beverage sales.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 16 /25
17. 2. Determine Profit
requirements
• Two basic ways to treat profits when
budgets are developed:
1. Profit = Revenue – Expenses.
2. Revenue - Required Profit = Allowable
operating expenses.
a. Treats Profit as a cost b. Generates
revenue.
c. Plan for desired profit. d. Have money to
meet the expenses required to generate
revenue.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 17 /25
19. 3. Calculate Projected Expense
Levels
• Profits
• Profit Margin Ratio = Net Income
Total Revenue
• Return on Investment= Net Income
Average Owners Equity
• Return on Assets = Net Income
Average Total Assets
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 19 /25
20. Budget Development Process
Calculate projected expense levels.
• Simple mark-up method
• Percentage method
• Zero-based budget calculations.
• Special Concerns in estimating
beverage expenses in beverage
revenue.
• Estimating other expenses.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 20 /25
21. Estimating Expenses—Mark-Up
Method
• Estimates future expenses on basis of current
expense levels.
• Amounts of current expense levels are
increased/decreased for new operating budget.
• Assumes all costs were reasonable during
current year.
• Inefficiency could be extended into the
new budget.
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 21 /25
22. Estimating Expenses—Percentage
Method
• Based on current percentage of each
expense relative to revenue
• Applies same cost percentages of current
year to upcoming year
• Assumes all costs were reasonable
during current year
• Inefficiency could be extended into the
new budget
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 22 /25
23. Estimating Expenses—Zero-Based
Method
• Builds new budgeted expenses from a zero
base
• Current and previous years’
amounts/percentages are ignored
• Each expense item justified on its own
merit
• Avoids extending inefficiency into new
budget but requires considerable time/effort
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 23 /25
24. Example
• Exhibit-2,3, 4,5 & 6- Page 109 Operations
Budgeting and Cost-Volume- Profit
analysis.
• Planning and Control for Food and
Beverage Operations 7th Edition, 2009
American Hotel and Lodging Association
2113 N High street, Lansing Michigan
48906-4221. ISBN: 978-0-86612-339-6
• Jack. D. Ninemeir
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 24 /25
25. Variance Analysis
Identifies differences between budgeted
plans and actual results
Equations below: positive variances are
favorable; negative variances are
unfavorable
Revenue Variances = Actual Amount −
Budgeted Amount
Expense Variances = Budgeted Amount −
Actual Amount
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 25 /25
26. Questions
Comments
BAC-5132 Food and Beverage Management-II-Menu Engineering: Operations Budgeting
Monday, October 29, 2012 Slide 26 /25