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1. MAKING A
GOOD PRESENTATION

2. PREPARING FOR A PRESENTATION
• What are your objectives?
Passing on Entertaining the Inspiring the
Information OR audience OR audience
Simple Approach Logical
Well-structured approach Include examples
KEY Educate
Entertain
Explain
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3. PRESENTATION MATERIAL
Collect material from
different sources
Use the internet for
latest examples
Use charts, figures and graphs
Make it interesting by bringing
newspaper and magazine articles
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4. STRUCTURING YOUR PRESENTATION
• Decide on the number of points
• Be aware of your audience
Tell them what you will tell them
Tell them
Tell them what you have told them
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5. STRUCTURING YOUR PRESENTATION II
BASIC TECHNIQUE
Introduction
(Opening)
Mid Section
Do not create information overload
(Central themes, ideas)
Ending
(Conclusion, Recap, Taking questions)
Keep to your time limit
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6. CUE CARDS
Point 1
• Make notes on firm paper or index cards
• Use keywords and phrases
• Number your cards
• Don’t parrot-read from them
• Use as hints for remembering
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7. HUMOUR IN YOUR PRESENTATION
Acts as an ice-breaker
Makes the audience comfortable and enthusiastic
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8. USE OF ANECDOTES
• There are two kinds of people, those who do the work and
those who take the credit. Try to be in the first group; there is
less competition there.
INDIRA GANDHI
• Many of life's failures are men who did not realize how close
they were to success when they gave up.
THOMAS EDISON
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9. USING VISUAL AIDS
• Computer / Overhead Projector
• Have your students make them for you
• Bright and colorful diagrams, pies, graphs etc.
• Use cartoons to make serious points lighter
• Blackboard Handouts
• Charts
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10. USING VISUAL AIDS II
• Always rehearse your presentation using your chosen VA
• Pause when you ask audience to look at visual aids
• Make appropriate VA for large or small audience
• Let them read on their own
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11. HANDLING THE AUDIENCE TO YOUR ADVANTAGE
• Involve them by asking regular questions
• Judging the mood by their reactions
• Adapt accordingly
• Leg movements
• Look for signals
• Use your ears
• Facial Signs
• Posture
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12. MOODS OF THE AUDIENCE
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13. BODY LANGUAGE
• Keep open posture
• Avoid crossing arms
• Keep your body relaxed = Confidence
• Body Language = 55% of Communication
• Use open hand gestures to emphasize points
• Use Body Language to reinforce your message
• Don’t create barrier between you and audience
• Pause briefly each time you make an important point
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14. APPEARANCE
• Tidy hair
• Be well-groomed and neat
• Don’t wear anything that distracts audience
• Unkempt implies unpreparedness
• Friendly yet professional
• Hands out of pocket
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15. VOICE MODULATION
• Vary your pitch
• Pause for effect
• Do not go on and on…..
• Do not put on an accent
• Speak clearly and distinctly
• Always breathe well to relax
• Stress on certain words for points that are important
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16. EYE CONTACT
• A powerful tool of intimacy
• Establishes positive bond with audience
• Spread your gaze across the entire audience
• Do not neglect anyone who is neutral or negative
• Front rows Back rows Far sides
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17. AVOIDING BAD HABITS
“You Know”
• Slouching
• Fiddling with your hair
• Avoid distracting gestures
• Don’t look only at your notes “….I
mean…”
• Unnecessary body movement
• Avoid unnecessary repetition of phrases
• Standing with your back to the audience
• Don’t gesture too much = Distraction
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18. HANDLING QUESTIONS SMARTLY
Questions:
• Device to build your image of a fair and effective and knowledgeable speaker
• First Step: Deliver a well-prepared presentation
• Stay calm, whatever the tone or intention of questioner
• Do not be defensive or negative
• Answer loudly, clearly and precisely
• Add extra information, if necessary
• Finish confidently, encourage questions
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19. HANDLING QUESTIONS SMARTLY II
• Make clear that you will answer only one question at a time
• Divert hostile questions back to questioner or audience
• Encourage a questioner who is shy or nervous
• Stay in control
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20. HANDLING QUESTIONS SMARTLY III
• Address the whole audience, not only the questioner
• Prepare a few answers in advance to questions which can be raised
• All questions must be answered with respect and courtesy
• Be honest, if you do not know the answer
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21. PUT YOURSELF IN THE SHOES OF THE AUDIENCE
• Make the class an
 interaction ground
What do they want?  not a monologue
• Encourage sound ideas
• Celebrate Knowledge and Exchange
• Win over the audience
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22. QUESTIONS ?
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