2. TOPICS TO DISCUSS
• Meaning
• Preparing a Presentation
• Structuring the presentation
• Problems of presentation
• Preparing Content
• Questions & Answers
• Handling Problems during a Presentation
• Important Presentation Pointers: During and After
3. What is a Presentation?
A presentation is a means of communication
which can be adapted to various speaking
situations, such as talking to a group,
addressing a meeting or briefing a team.
To be effective, step-by-step preparation
and the method and means of presenting
the information should be carefully
considered.
4. Preparing a Presentation
• Organizing the Material
• Writing Your Presentation
• Deciding the Presentation Method
• Working with Visual Aids
• Managing the Event
• Coping with Presentation Nerves
• Dealing with Questions
5. Structuring the presentation
2 to 2.5 minutes--- opening/beginning
20 to 21 minutes--- middle section
2 to 3 minutes --- closing/end
5 mins --- questions
8. Podium Panic
For some people, the thought of giving a presentation
is more frightening than falling off a cliff, financial
difficulties, snakes and even death.
9. Dealing with Podium Panic
• Audiences are forgiving
• Nervousness is usually invisible
• Be yourself
• Practice deep breathing/ visualization techniques
• Begin in your comfort zone
• Check out the room in advance
• Concentrate on the message
• Begin with a slow, well prepared intro; have a confident and clear
conclusion
• Be prepared and practice
10. Eye Contact
• Never let them out of your sight.
• Looking them in the eye makes them feel that they are
influencing what you say.
• Eye contact allows the presentation to approximate
conversation—the audience feels much more involved.
11. How to Make Eye Contact While Giving an Oral
Presentation
• Prepare your presentation.
• Make note of important points
• When you are speaking to people, look them in the eye.
• Give your entire presentation to yourself, in the mirror
• Go for it!
12. Body Language
• Lean on or grip the podium
• Rock or sway in place
• Stand immobile
• Use a single gesture repeatedly
• Examine or bite your fingernails
• Cross your arms in front of your chest
• Use obviously practiced or stilted
gestures
• Lean into the microphone
• Shuffle your notes unnecessarily
• Tighten your tie or otherwise play with
your clothing
• Crack your knuckles
• Jangle change or key in your pocket
• Click or tap your pen, pencil or pointer
• Chew gum or eat candy
13. Voice
• Pronunciation
• Vocalized pauses
• Overuse of stock
expressions
• Substandard
grammar
• Rate of speech
• Volume
• Pitch or tone
• Emphasis
15. Analyze Your Audience
• What are their names, titles, backgrounds, reasons for attending,
etc…?
• What are their big concerns?
• What are their objectives, fears, hot buttons, and attitudes?
• What is their perception of you and your institution?
• What are their questions likely to be?
• What is personally at stake for them?
• How much detail do they need?
16. Define What Action
• What action do you want the audience to take?
• Define it in terms of the audience.
• What will they feel, believe, and do after hearing your talk?
17. Arranging Your Argument
• Shake hands with the audience.
• Get to the point.
• Present your theme.
• Tell ‘Em3.
• Develop your agenda point by point.
• Summarize and recommend.
18. Questions & Answers
• Beginning of a whole new interactive presentation
• Opportunity to make a point
• Most presentations are won or lost here
19. Questions & Answers
• Anticipate lines of questioning
• Rehearse
• Don’t rank questions
• Keep answers brief
• Be honest—don’t BS
• Avoid negative words
• Don’t repeat negative questions
• Clarify question
• Defer to experts
• Move your eyes off questioner
• If negative, end your response
focused on somebody else
20. Handling Problems during a Presentation
• Visual-aid problems
• Distracting noises
• You make a mistake
