1. Time ManagementTime Management
By: Dana Laura Sahadeo, BA,By: Dana Laura Sahadeo, BA,
BScN, RNBScN, RN

2. SharingSharing
Some of MySome of My
PersonalPersonal
ExperiencesExperiences
with Timewith Time
ManagementManagement
in myin my
practice as apractice as a
nursenurse

3. What is it? OMG!!!What is it? OMG!!!
 You can’t save it,
 You can’t borrow it,
 You can’t lend it,
 You can’t leave it,
 You can’t take it,
 You can only do two things with it –
use it or lose it.
What is it?
Answer: TIME!
(Rupured, et.al., 1998)

4. Good TimeGood Time
Management SkillsManagement Skills
Lead to:Lead to:
Poor TimePoor Time
Management SkillsManagement Skills
Lead to:Lead to:
↑↑ ProductivityProductivity ↓↓ ProductivityProductivity
↑↑ Energy LevelsEnergy Levels ↓↓ Energy LevelsEnergy Levels
↓↓ Stress LevelsStress Levels ↑↑ Stress LevelsStress Levels
OrganizationOrganization DisorganizationDisorganization
Accomplished TasksAccomplished Tasks Unaccomplished TasksUnaccomplished Tasks
Shorter Task TimeShorter Task Time Longer Task TimeLonger Task Time
+ Relationships+ Relationships - Relationships- Relationships
↑↑ Self-EsteemSelf-Esteem ↓↓ Self-EsteemSelf-Esteem
HealthHealth IllnessIllness

5. Definition of Time ManagementDefinition of Time Management
 Time managementTime management is the act or process ofis the act or process of
planning and exercising conscious control overplanning and exercising conscious control over
the amount of time spent on specific activities,the amount of time spent on specific activities,
especially to increase effectiveness, efficiencyespecially to increase effectiveness, efficiency
or productivity.or productivity.
 Time management may be aided by a range ofTime management may be aided by a range of
skills, tools, and techniques usedskills, tools, and techniques used
to manage time when accomplishing specificto manage time when accomplishing specific
tasks, projects and goals complying with a duetasks, projects and goals complying with a due
date.date.
 This set encompasses a wide scope ofThis set encompasses a wide scope of
activities, and theseactivities, and these
include planning, allocating, setting goals,include planning, allocating, setting goals,
delegation, analysis of time spent, monitoring,delegation, analysis of time spent, monitoring,
organizing, scheduling, and prioritizingorganizing, scheduling, and prioritizing
(Wikipedia Encyclopedia)(Wikipedia Encyclopedia)

6. Ways to Manage Time EffectivelyWays to Manage Time Effectively
 Using time wisely
 Prioritization
 Planning
 Organization
 Scheduling
 Delegation
 Do Not Procrastinate
 Dealing with External Time Wasters
 Do Not Multi-task
 Maintain health
(based on NDSU Extension Service- University of Georgia
Cooperative Extension’s Ten Strategies for better Time
Management)

7. Using Time WiselyUsing Time Wisely
 Keep a daily time log to helpKeep a daily time log to help
you keep track of how you areyou keep track of how you are
spending your timespending your time
 Identify patterns in the way youIdentify patterns in the way you
currently manage your timecurrently manage your time
 This will help you determineThis will help you determine
which activities require more orwhich activities require more or
less of your timeless of your time

8. PrioritizationPrioritization
 #1= Priorities#1= Priorities
Urgent and
important
Not urgent but
important
Urgent but not
important
Not urgent and
not important
Other

9. PlanningPlanning ToolsTools
 To-do listTo-do list
 DiaryDiary
 CalendarCalendar
 NotebookNotebook
 BinderBinder
 WatchWatch
 ElectronicsElectronics

10. OrganizationOrganization
 Get rid of unnecessary clutter
 Delegate Tasks
 Act on it right away if time
permits
 File it temporarily until
necessary action is required
 Store it for later use

11. SchedulingScheduling
 Schedule your time carefullySchedule your time carefully
 Make time for the importantMake time for the important
things 1things 1stst
 Schedule the most demandingSchedule the most demanding
tasks for the time of day whentasks for the time of day when
you are usually most energeticyou are usually most energetic
 Learn to sayLearn to say “NO” in a“NO” in a
respectful manner (this is notrespectful manner (this is not
always easy to do)always easy to do)

12. DelegationDelegation
 Delegate tasks to others appropriatelyDelegate tasks to others appropriately
(make sure it is within their scope of(make sure it is within their scope of
practice, be aware of their skills,practice, be aware of their skills,
capabilities, qualifications, certificationscapabilities, qualifications, certifications
etc)etc)
 State task and explain what is expectedState task and explain what is expected
 Supervise every so often to ensure properSupervise every so often to ensure proper
progression of taskprogression of task
 Show appreciation!!!Show appreciation!!!
 Be sure to sayBe sure to say “Thank You”“Thank You”
 Give positive feedbackGive positive feedback
 Make constructive criticismsMake constructive criticisms
DELEGATION SAVES TIME!!!DELEGATION SAVES TIME!!!

13. Do Not ProcrastinateDo Not Procrastinate
 Stop postponing tasks for later.Stop postponing tasks for later.
 DonDon’t be afraid to face up to the task’t be afraid to face up to the task
NOW.NOW.
 You will have to face up to it at aYou will have to face up to it at a
later time anyways and it may belater time anyways and it may be
more difficult then especiallymore difficult then especially
because you may have additionalbecause you may have additional
tasks that are more important at thattasks that are more important at that
time.time.
 Approach the task in parts. Do notApproach the task in parts. Do not
try to do everything at once. It can betry to do everything at once. It can be
overwhelming.overwhelming.
 Give yourself credit for whatever youGive yourself credit for whatever you
have done!!!have done!!!

14. Dealing with External Time
Wasters
DO NOT ALLOW THE FOLLOWING TO GET IN
YOUR WAY (SCHEDULE THE FOLLOWING DURING
YOUR TIME OUTSIDE OF YOUR WORK TIME OR
AFTER YOU COMPLETE YOUR WORK)
 Telephone & Voice messages
 E-mail & Internet
 Personal Obligations (family)
 Socializing (friends)
 Social Networking
 Unplanned Trips
PLAN YOUR TRIPS CAREFULLY. KILL TWO BIRDS
WITH ONE STONE IF YOU CAN!!!

15. Do Not Multi-taskDo Not Multi-task
 Will not be able to focus well onWill not be able to focus well on
important task at handimportant task at hand
 Multiple distractionsMultiple distractions
 Several conflicting ideasSeveral conflicting ideas
 Leads to a stressful situationLeads to a stressful situation
MULTI-TASKINGMULTI-TASKING
DOES NOTDOES NOT
TRULY SAVETRULY SAVE
TIME!!!TIME!!!

16. GIVEGIVE
YOURSELFYOURSELF
ENOUGHENOUGH
TIME FORTIME FOR
EACH TASKEACH TASK
AND SETAND SET
REALISTICREALISTIC
DEADLINESDEADLINES

17. Maintain Your HealthMaintain Your Health
 Eating Nutritious MealsEating Nutritious Meals
 Activity and ExerciseActivity and Exercise
 Regular checks ups at your doctorRegular checks ups at your doctor
 Hobbies and InterestsHobbies and Interests
 Relaxation and Deep Breathing ExercisesRelaxation and Deep Breathing Exercises
 Yoga and MeditationYoga and Meditation
 Fun events with family and friendsFun events with family and friends
REMEMBER YOU CANNOT CARE FOR OTHERSREMEMBER YOU CANNOT CARE FOR OTHERS
IF YOU ARE NOT CARING FORIF YOU ARE NOT CARING FOR YOUYOU. YOUR. YOUR
HEALTH AND WELLBEING IS OF UTMOSTHEALTH AND WELLBEING IS OF UTMOST
IMPORTANCE.IMPORTANCE.

18. TAKE TIMETAKE TIME
FOR YOU!!!FOR YOU!!!
TAKE ATAKE A
BREAK!!!BREAK!!!
LOVELOVE
YOURSELF!!YOURSELF!!

19. Video Presentation:Video Presentation: TimeTime
Management for Nursing Students In AManagement for Nursing Students In A
NutshellNutshell
http://www.youtube.com/watch?v=Gnhttp://www.youtube.com/watch?v=Gn

20. ReferencesReferences
 NDSU Extension Service- University of GeorgiaNDSU Extension Service- University of Georgia
Cooperative ExtensionCooperative Extension’s Ten Strategies for better’s Ten Strategies for better
Time Management (College of Agricultural andTime Management (College of Agricultural and
Environmental Sciences and Family and ConsumerEnvironmental Sciences and Family and Consumer
ServicesServices
http://www.wiu.edu/advising/docs/Time_Management_Strathttp://www.wiu.edu/advising/docs/Time_Management_Strat
 Time Management Tips For Nursing StudentsTime Management Tips For Nursing Students
http://www.youtube.com/watch?v=GnLyG0FLvbchttp://www.youtube.com/watch?v=GnLyG0FLvbc
 Wikipedia EncyclopediaWikipedia Encyclopedia
http://en.wikipedia.org/wiki/Time_managementhttp://en.wikipedia.org/wiki/Time_management

21. Best of Luck To All OfBest of Luck To All Of
You.You.
Remember You AreRemember You Are
One Step Closer to aOne Step Closer to a
Very RewardingVery Rewarding
Profession.Profession.