2. Highlights of Presentation
What is Human Resource Management
Core HR Functions
Recruitment & Selection Method
Question & Answer
3. What is Human Resource Management:-
Human Resource Management is the process of managing people in organizations in a
structured and thorough manner. This definition covers the fields of staffing (hiring people),
retention of people, pay and perks setting and management, performance management,
change management and taking care of exits from the company to round off the activities.
4. Core HR Functions
Job Analysis: It defines a job in terms
of specific tasks and responsibilities and
identifies the abilities, skills and
qualifications needed to perform it
successfully.
Human Resource Planning: It is
the process by which an organisation
attempts to ensure that it has the right
number of qualified people in the right jobs
at the right time.
Recruitment: It is the process of
seeking and attracting a pool of applicants
from which qualified candidates for job
vacancies within an organisation can be
selected.
5. Core HR Functions
Selection: It involves choosing
from the available candidates the
individual predicted to be most likely
to perform successfully job task.
Compensation & Benefits:
(Compensation is a systematic
approach to providing monetary value
to employees in exchange for work
performed.)
Training and Professional
Development: The activities to
help employees learning to how to
perform their jobs, improve their
performance and prepare themselves
for more senior positions.
6. Core HR Functions
Performance Appraisal and
Management: It is concerned with
determining how well employees are doing their
jobs, communicating that information to the
employees and establishing a plan for
performance improvement.
Career planning and development:
(activities benefit both employees (by
identifying employee career goals, possible
future job opportunities and personal
improvement requirements) and the organisation
(by ensuring that qualified employees are
available when needed).
Employee motivation: It play vital to
the success of any organisation. Highly
motivated employees tend to be more productive
and have lower rates of absenteeism and
turnover.
7. Recruitment & Selection Method
Core Functions of Recruitment & Selections:-
Successful Recruitments:
Successful recruitment requires efficient planning, innovative strategies to obtain
a quality applicants, testing of applicant’s skills and attributes, panels with
appropriate expertise and judgment, quality decision-making, commitment to diversity
and fairness and commitment to quality, best practice processes that present a
professional image.
Source of Recruitment (Internal / External)
I. Promotions for career advancement
J. Transfer of existing employees if they meet the requirement
K. CV database
L. Networking
M. Print Advertisement (News Papers)
N. Websites (Job portal)
8. Recruitment & Selection Method
Recruitment SOP (Standard Operating Procedure)
Manpower Planning: (Manager HR will assist management in
Manpower Planning keeping in view business situation / HR
requirement and will evaluate, analyze and design the Job).
Position Requisition: (Manager HR will obtain Position
Requisition Form by concerned supervisor/HOD.)
Job Description & Specification: (In case of new position,
Human Resources in coordination with the supervisor concerned prepare
draft Job Descriptions, Job Specifications, Work objectives and forward
it to the departmental head for approval.)
Short listing by HR: (CVs / Applications will be evaluated by HR
Department for initial short listing candidates as per Job Description /
Job Specification.)
9. Recruitment & Selection Method
Short listing by concerned supervisor: Short-listed CVs will be
forwarded to concerned supervisor for further screening / short listing.
Interview: Qualifying for interview will be asked to complete the ‘Employment
Application Form’ in order to obtain factual information about them Preliminary
interview will be conducted through HR Department and result will be forward to
the concerned supervisor/HOD under intimation to Manager HR.
Final interview: Final interview with immediate supervisor and departmental
head will be conducted and based on their evaluations the final selection would be
made. This must be recorded in the Interview Evaluation Form with the necessary
remarks and forwarded to HR Department which will be further forwarded for
further processing in case of approval.
10. Recruitment & Selection Method
Offer Letter: On selection, HR Department prepare a offer letter and send
via email to respective candidate. In case, candidate turns down the offer
respective then HR Department will communicate the job offer status to
Immediate Supervisor and HOD for further process/advice.
Pre Joining: On job acceptance HR will obtain following documents from
prospective employees:-
D. Copy of CNIC
E. Pictures
F. Educational Certificates
G. Professional Certificates
H. Resignation Acceptance Letter
I. Experience Letter’s
Reference check: HR Department to send reference check letters to the
referee furnished by prospective employee.
11. Recruitment & Selection Method
Joining / Contract Agreement: HR Department will prepare
‘Employment Contract Agreement’ (duly signed by HR Head) for signing on
joining day. HR Department in coordination with concerned department, IT and
Admin departments will make necessary arrangements for placement e.g.
Seating arrangement
PC
Telephone
Company ID card
E-mail account
Announcement / Circular: HR Department will make an
announcement of joining employee through e-mail / Circular.
Orientation: HR Department is responsible for Orientation of joining staff
and present ‘Orientation Guide’ to the joining employee.
12. Recruitment & Selection Method
Employee Personnel File: Finally HR Department will prepare personnel file
of successful candidate with obtaining forms / documents mentioned above along with
signed offer and contract letter and will forward to Manager HR for review, HR
Department is responsible for maintaining employee personnel files of all entire
Departments.
