A basic guide for adding accessibility to handouts, video presenations, and audio recordings using assitive technology readable text, alternative text and captioning.
Adding Accessibility to multimedia instruction -text version
1. Adding Accessibility to Multimedia Instruction
Robert Monge
Instruction
Western Oregon University
E-mail monger@wou.edu
Website: www.wou.edu/~monger
3. Handouts – Best Practices
Assistive
+ Technology
Readable
Text = Accessible
+ = Accessible
+ = Accessible
Adding assistive technology readable text handouts to video
and audio presentations will make them accessible to more
students
4. Handouts—Best Practices
Assistive
Easy way to post
+ Technology
Readable
Text = content online
5. Handouts—Best Practices
Handouts should begin with a list of the sections or
topics the handout will cover
The following handout will cover the following:
• The Structure of a Handout
• Using Heading Tags
• Selecting a Font and Using Text
• Using Color
• Using Alternate Text for Images
• Saving as a PDF
• Adapted from the Following Sources
6. Handouts—Best Practices
Using Heading Tags
Your handout should be structured using a hierarchy.
Title for page and handout titles
Heading 1 for major sections
Normal for content
Heading 2 and Heading 3 for subsections
7. Handouts—Best Practices
Word provides an easy way to set up a document by using the
Styles feature in the top tool bar. When you use Word Styles,
the heading structure will remain intact if you save as a web
page or convert to a PDF document
8. Handouts—Best Practices
It is important to use readable fonts. Different computers will
have different font options, but here are a few common
readable fonts: Arial, Tahoma, Veranda, Calibri
This sentence is written in Calibri
This sentence is written in Ariel
This sentence is written in Tahoma
This sentence is written in Veranda
9. Handouts—Best Practices
Real Text vs. Text within Graphics:
You should use real text instead of text within
graphics.
This is an example of real text
10. Handouts—Best Practices
If use color, don’t rely on color to convey the meaning
alone.
Example: Color vs. Black and White
While color helps identify the lines: Yellow line, Red Line,
Blue Line, etc… the colors can’t convey meaning alone.
11. Handouts—Best Practices
Add Alternative Text to images
The descriptive text should:
Contain the same content and
function as presented in the
image
Be written as succinctly as
appropriate
Not be redundant
Not include words and phrases
such as “image of” or “graphic
of”
13. Videos—Best Practices
Captioning Terms
Closed Captioning is when the captioning is recorded on
a different track from the audio and visual tracks. It can
be toggled on and off as needed.
Open Captioning is when the captioning is recorded on
the same track as the audio and visual tracks. It cannot
be turned off.
14. Videos—Best Practices
Goals of Captioning
Captioning should provide synchronized, equal, and accessible
content. Captions should be accurate, consistent, clear, and
readable.
15. Videos—Best Practices
Start with a Script
It is easier to caption education videos if you start with a script.
It will save you time in the captioning process and will make it
easier to create a handout or post a transcript.
16. Videos—Best Practices
A readable sans serif font should be used. Common sans serif
fonts are: Arial, Tahoma, and Veranda
This is Veranda – A sans serif font
This is Times New Roman – A serif font
18. Videos—Best Practices
Music
Music should be captioned in brackets with music icons.
If there are lyrics, capture the lyrics word-for-word and
introduce artist and song if possible.
19. Videos—Best Practices
Sound Effects
Sound effects should be captioned if it is needed to understand
and/or enjoy the video. Put description of sound effects in
brackets and include onomatopoeia if possible.
20. Videos—Best Practices
Transcripts and Handouts – Provide a transcript for all
videos. You may post uncaptioned and captioned
videos to give students choices.
Example: Virtual Library Tour
Virtual Library Tour --PDF Handout
22. Adapted from the Following Sources
Alternative Text Basics
http://webaim.org/techniques/alttext/#basics
Fonts
http://webaim.org/techniques/fonts/
Designing for Screen Reader Compatibility
http://webaim.org/techniques/screenreader/#headings
Best Practices in Making a Word 2007 Document Accessible
http://www.csulb.edu/lats/itss/design/accessword07.html
23. Adapted from the Following Sources
Trimet Rail System Map
http://trimet.org/maps/railsystem.html
Artificial Intelligence: Can Smart Machines Replace Humans? CQ
Researcher Volume 21 Issue 16 2011.
Power Point Accessibility
http://webaim.org/techniques/powerpoint/
Captioning Key—Described and Captioned Media Program
http://www.dcmp.org/captioningkey/index.html
24. Adapted from the Following Sources
Web Captioning Overview
http://webaim.org/techniques/captions/
Grammar Girl – Quick and Dirty Tips for Better Writing
http://grammar.quickanddirtytips.com/
25. Please feel free to contact me if you have
questions.
Robert Monge
Instruction
Western Oregon University
E-mail monger@wou.edu
Website: www.wou.edu/~monger