Slides for workshop on Data Management and DMPTool for IMLS WebWise Conference, Baltimore, February 2014.

1. From Flickr by David Blaine
Carly Strasser | @carlystrasser
California Digital Library
WebWise
Feb 2014

3. From Flickr by ransomtech
I am not a librarian.

4. Why am I
here?
Because I believe in the
scientific process

5. Because I believe in the
scientific process
… which includes
reproducibility

6. Reproducibility
Data management
Documentation
From Flickr by ~Minnea~

7. From Flickr by US Army Environmental Command
From Flickr by deltaMike
From Flickr by DW0825
From Flickr by Flickmor
Courtesey of WHOI
Digital data
C. Strasser

8. Digital data
+
Complex workflows

9. OSTP
data sharing
mandates
DMP requirements
From Flickr by thewmatt
Open Data

10. From Flickr by ahockey
DMPs
!

11. From Flickr by gsagostinho
What I tell
researchers…

12. What is a data
management plan?
A document that
describes what you will
do with your data both
during your research
and after you complete
your project
From Flickr by Barbies Land

13. From Flickr by 401(K) 2013
For funders:
A short plan submitted
alongside grant applications
An outline of
– what will be collected
– methods
But they
– Standards
all have
different requirements
– Metadata
and express them
– sharing/access
in
different ways
– long-term storage
Includes how and why

14. Why prepare a DMP?
From Flickr by natalinha
• Saves time
• Increases research
efficiency
• Satisfies requirements

15. When do you plan?
Yes.

16. When do you plan?
Plan
Proposal
writing
Research
Ideas
Collect
Analyze
Assure
Integrate
Discover
Publication
Describe
Preserve

17. Remember!
From Flickr by gmacfadyen
• Keep plans current
• Incorporate changes
• Use as a guide for daily
activities

18. Where to start?
From Flickr by celikins

19. Small & Simple
• Document what you know now
• Share the plan with your team
• Avoid procrastination and
immobilization
• Know who to talk to
Where to start?

20. Who: "
Support Services & Collaborators
Plan section
Support
Information about data
PI, co-PIs, research staff
Metadata content & format
Librarians, data repositories
Policies for access, sharing,
reuse
Funder, institute, HIPPA, IRB,
users
Long-term storage and data
management
Librarians, IT staff, data
repositories
Budget
Sponsored programs office,
funder

21. Basic DMPs
1. Types of data
2. Data & metadata standards
3. Policies
4. Plans for preservation
5. Budget
From Flickr by Artful
Magpie

22. 1. Types of data
• Types of data produced
• Relationship to existing data
• How/when/where will the data be captured or
created?
C. Strasser
• How will the data be processed?
• Quality assurance & quality control measures
• Security: version control, backing up
biology.kenyon.edu
• Who will be responsible for data management
during/after project?
From Flickr by Lazurite

23. 2. Data & metadata standards
• What metadata are needed to make the data meaningful?
• How will you create or capture these metadata?
Wired.com
• Why have you chosen particular standards and
approaches for metadata?

24. 3. Policies for access, sharing, re-use
• Are you under any obligation to share data?
• How, when, & where will you make the data available?
• What is the process for gaining access to the data?
• Who owns the copyright and/or intellectual property?
• Will you retain rights before opening data to wider use? How
long?
• Are permission restrictions necessary?
• Embargo periods for political/commercial/patent reasons?
• Ethical and privacy issues?
• Who are the foreseeable data users?
• How should your data be cited?

25. 4. Plans for archiving & preservation
• What data will be preserved for the long term? For how
long?
• Where will data be preserved?
• What data transformations need to occur before
preservation?
• What metadata will be submitted
alongside the datasets?
• Who will be responsible for preparing
data for preservation? Who will be the
main contact person for the archived
data?
From Flickr by theManWhoSurfedTooMuch

26. 5. Budget
• Costs of data preparation & documentation
Hardware, software
Personnel
Archive fees
• How costs will be paid
Request funding!
dorrvs.com

27. From Flickr by mhlradio
Current
DMP
tools

28. DMPonline: dmponline.dcc.ac.uk
Step-by-step wizard for generating DMP
Create | edit | re-use | share | save | generate
Open to community

29. From Flickr by Max Chu
dmptool.org

30. DMPTool Project
• Partners started working in January
2011
• Developed requirements, divided work
• Self-funded / In-kind

31. dmptool.org
• Free
• Guides through creating a DMP
• Helps meet funder requirements
• Supplies questions
• Includes explanation/context provided by
the agency
• Provides links to the agency website

32. Wait!
Data management planning
is complex & requires dialog
Our focus:
• simplify & scale the common parts
• develop community
• provide incremental improvement
in functionality
From Flickr by ChrisGoldNY

37. Funder templates
Support for 21 public and private
funding agencies
Gordon and Betty Moore Foundation
Gulf of Mexico Research Initiative
Institute of Education Sciences
Institute of Museum and Library Services
Joint Fire Science Program
NEH Office of Digital Humanities
National Institutes of Health
National Oceanic and Atmospheric Administration
NSF Astronomical Sciences
NSF Atmospheric and Geospace Sciences
NSF Biological Sciences
NSF Chemistry Division
NSF Computer and Information Science and
Engineering
NSF Earth Sciences
NSF Education and Human Resources
NSF Emerging Frontiers in Research and
Innovation
NSF Engineering
NSF Materials Research
NSF Physics
NSF Social, Behavioral, Economic Science

38. From Flickr by OZinOH
DMPTool2

39. DMPTool Uptake
1000
900
6000
800
5000
700
600
4000
500
3000
400
300
2000
1000
0
Unique
Users
Plans
Institutions
200
100
0
Number of Institutions
Number of Plans (solid) & Unique Users (dashed)
7000

40. DMPTool 2:
Responding to the Community
oming
C
oon!
S

41. 2
Plan
Creators
&
Plan
Administrators

42. 2
Open RESTful API
?

43. Yelp
APIs
Google Maps

44. DMPTool
API
Other stuff
• Invisible to user
• Exposes specific functionality
and/or data
• Other functionality/data
protected

45. API Benefits
Interactions
Improve functionality
Add more functionality
Combine with their services
Popularity

47. New Features

48. Refactored UI

52. Expanded roles & co-ownership
Creator roles
– Owner
– Co-owner
Administrative roles
– DMP template editor
– Resources editor
– Institutional reviewer
– Institutional administrator
– DMPTool administrator

53. Self-service admin functions

54. Self-service admin functions

55. Self-service admin functions

56. Sharing
1. Private – owners &
co-owners only
2. Within institution
3. Publicly

57. Review capabilities

58. Governance
Steering group
Partners
1. Establish institutional authentication with the
DMPTool (Shibboleth, LDAP, etc.)
2. Customize the tool with resources, help text,
suggested answers, or other information.
3. Contribute to the maintenance and
enhancement of the DMPTool codebase.
Partner principles
From Flickr by orangesparrow

59. Governance: Principles
1. Continuous improvement of the DMPTool’s utility &
features
2. User-driven requirements & development priorities
3. Community-driven progress on tool improvement
4. Enthusiasm for the DMPTool
5. Integrity of plans created and resources offered
6. Commitment to an open process for development,
enhancement, and improvement
7. Quality of code and materials created
From Flickr by orangesparrow

60. Governance: Activities
1. Enhance their users’ DMPTool experience by
accomplishing one or more of the following:
Authentication, resource customization, institution
template creation
2. Customize the appearance and functionality of the
DMPTool with their institutional logo and/or contact
information.
3. Designate a contact person as the institution’s
contact point for the DMPTool listserv and any
partner communications.
4. Designate a primary administrator to hold the
institutional administrator role in the DMPTool.
From Flickr by orangesparrow

61. Governance: Activities
5. Designate a primary administrator to hold the
institutional administrator role in the DMPTool. This role
provides important privileges regarding customization of
institutional branding; plan resources, help text, and
suggested answers; and plan review.
6. Help ensure that the DMPTool maintains its relevance
and utility
7. Contribute to an environment of shared efforts and
resources
8. Participate in the broader DMPTool Community
9. Agree to and adopt intellectual property licensing and
ownership principles
From Flickr by orangesparrow

62. Improving Data
Stewardship with the
DMPTool
Provide librarians with the
tools and resources
to claim the data management education space

63. Improving Data
Stewardship with the
DMPTool
Webinar series
Case studies
Blog development
Talking points
Collect resources

64. Improving Data
Stewardship with the
DMPTool
Provide librarians with the
tools and resources
to claim the data management education space
...and explore other tools for
integration with DMPTool

65. Oakland
January
2014
From Flickr by Michael MM!

67. From Flickr by scorpiorules58!
Hopes & Dreams
for DMPTool 3

68. 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Develop DMPTool 2 Analytics
Recommend repositories & metadata standards
Enable adaptive non-Linear templates
Provide identifiers for everything
Forge funder partnerships
From Flickr by scorpiorules58!
Generic, thorough, recommended DMP template
Enable creation of Software Management Plan
Generate checklist
Consider new cost models
Expand DMPTool Internationally
Support for languages other than English

69. blog.dmptool.org

70. facebook.com/dmptool

71. Questions?
Website
Twitter
Blog
dmptool.org
@TheDMPTool
blog.dmptool.org
Email
Tweet me
My slides
carly.strasser@ucop.edu
@carlystrasser
slideshare.net/carlystrasser