2. Order to Cash | Professional Services
Risk Credt Limit Cash
eBilling Collections Disputes ePayment
Assessment calculation Application
Professional Services
Consultancy
Project Management
Software Implementation
Training
Temporary Support
3. Order to Cash | Software Solutions
Risk Credt Limit Cash
eBilling Collections Disputes ePayment
Assesment calculation Application
Professional Services
Software Solutions
e-Invoicing
Reporting
6. Global Picture eInvoicing
EXTERNAL SYSTEM EXTERNAL
recipient
Email Cloud
eInvoicing
Storage
Letters HTTP
&
Fax
HTTP
FTP Customer
VFS
PostNL
FTP
FTP
invoice
ZIPs watched watched
folder folder
result invoice
XML XML + Ad IMG
7. Main Events eInvoicing
VFS
create
XML
A
eInvoicing system
PDFs created
and ready for email
sending clicked
B E batch job for
processing
batch job results from
C email
for sending TNT
PostNL
D I
fax
F H batch job for
batch job for gathering results
sending to and sending back
final recipient G to einvoicing
H system
letter
8. System logical building blocks
incoming processing outgoing
- decision flow
- PDF creation - send by email
- receive input (XML) - send to 3rd party for
- digital signature transmission (mail, fax)
- storage
10. XML
• ERP sends XML
– FTP folder
– 1 XML = 1 invoice
– XML rules = XSD (tbd)
– XML contains exhaustive information
• System picks up & starts processing
11. Advertising image
• ERP/CMS sends image
– FTP folder
– Image must follow strict rules (tbd)
• System picks up & starts processing
• On failure:
– Failure email sent
– Image stored in ‘failed’ folder on FTP
13. Decision Rules - new invoice
• Simple:
– Input XML states chosen transport method
• Email
• Letter
• Fax
14. Decision Rules - retries
• if last transmission type is ‘email’ and transmission
status is ‘timeout’
– if previous retries for email > 1, then try again
– else:
• if fax number available: try fax
• else if postal address available: try letter
• if last transmission type is ‘fax’ and transmission
status is ‘failed’
– if previous retries for fax > 1, then try again
– else:
• if postal address available: try letter
• if no postal address available: set invoice status to
‘unsuccessful’
15. PDF creation
• Template
– # template with custom variations
– Template languages: dutch, flemish, english, french,
….
– Free space for advertising image
• PDF creation
– Merge XML data with template
– Include advertising image
19. Email
• Create email with download link to the invoice
• Listen for clicks
– Update status
– Return invoice PDF
• Follow up on clicks
– No click after X days? Update status.
22. Login
• Basic login screen
• Minimal number of fixed users created at setup
time
23. Search
• Search invoices on
– Invoice number
– Customer name
– Delivery status
– Current transmission method
24. Results
• List of matching invoices
– With general invoice information
– Possibility to download invoice PDF
• Per invoice, show list of transmissions
– Previous transmissions
– Current transmission attempts
25.
26. Contact us
Sven Bruggeman | Managing Partner Bert Jans | Solution Consultant eInvoicing
Veldkant 33A De Molen 23
2550 Kontich 3994 DA Houten
Belgium The Netherlands
e : sven.bruggeman@icredit.be e: bert.jans@icredit.be
m: +32 495272756 m: +32 475209950
t : +32 3 4 513667 t : +32 3 4 513667
f : +32 3 4 508039 f : +32 3 4 508039
http://www.icredit.be
Connected to Receivables