1. PortalEIR: Electronic tools for
tutoring residents
Jose Luis de la Rosa. IAVANTE Foundation.
Regional Ministry of Health. Andalusia

2. Introduction: What PortalEIR is
•
Project managed by the Andalusian
Regional Ministry of Health
•
Developed by IAVANTE Foundation
•
Web Application focused on residents
education
•
Financed by the European Social
Fund

3. Introduction: Who is for?
Residents
Tutors
Teachers
Education
managers

4. Introduction: Bird-view numbers
•More than 1000 residents start each year
•Around 5000 active residents in the system
•More than 1500 tutors
•Around 70 education managers
•More than 200 teachers
•Increasing number of collaborators

5. Introduction: The educational approach
Learning
Evaluation PortalEIR Teaching
tutor/resident
Collaboration Information

6. Deals:
• Education management system
geographically dispersed
• Heterogeneous system (>40 education
entities)
• Old-fashioned processes
• Resistance to change
• Environment changes very fast

7. Some Generic Features
•Online groups with debates and shared
documents
•Email and SMS communications
•Local events management
•Residents and tutors portfolio
•E-learning platform
•Access to official documents.
•And a great etcetera.

8. Tools for tutoring residents

9. Tools for tutoring
•Anual evaluation
•Evaluation of rotations
•Semistructured interview
•Critical incident report
•Self-reflexion report
•Clinical session
•Some based on the Royal Decree
183/2008 by the Ministry of Health,
Government of Spain

10. Anual Evaluation
•Tutors can evaluate each resident's year
•Evaluation signed digitally
•They evaluate:
– Rotations
– Complemetary activities
– Reports from other tutors
– Book of resident

11. Anual
Evaluation

12. Evaluation of rotations
•Questions about knowledge, skills and
attitudes
•Mark goes directly to the annual
evaluation average
•Numerical marks are avoided by the
application

13. Evaluation
of rotations

14. Semistructured interview
•Done each 3 months
•Includes feedback about:
– Rotations (internal and externas)
– Clinical sessions
– Other activities (communications, etc.)
– Contributions to tutoring system
– Revision of resident's book
– Problems found

15. Semistructured
interview

16. Critical Incident Report
•Description of the situation
•Questions raised
•Aims of learning

17. Critical
Incident
Report

18. Self-reflexion Report
•Summary of the case or competence
adquired
•Positive things
•Things to improve
•What was the technique applied
•What you need to learn
•How you will learn it

19. Self-reflexion
Report

20. Clinical session
•Residents and tutors can publish
presentation appointment
•Anyone can see and come to the
interested sessions
•Residents and tutors can share slides
•All sessions are available in an archive to
lookup

21. Clinical
session

22. Technology Architecture
•Django
•Moodle
•Nuxeo DM

23. Results of test phase
•Around 20 annual evaluations
•13 critic incidents
•95 reflexion report
•102 internal rotations
•462 clinical sessions

24. Conclusions
•Tutors find easier to keep track of their
tutoring work
•Tutors reduce the time needed to retrieve
information about residents
•Tutors find easier to follow-up residents
learning
•Residents have a written feedback of all
their reports.

25. Thank you very much
joseluis.rosa@iavante.es