General EthosData Virtual Data Room Brochure

1. Virtual Data Room
From Deal Making to Due Diligence
Built with the leading Investment Banks and Law Firms, our
revolutionary technology is used by tens of thousands of
professionals all over the world.
www.EthosData.com

2. Virtual Data Room:
What you need to know and why
Transactions are becoming increasingly more complicated. Deals involve numerous participants who need
access to an escalating number of documents at any given stage of the deal. This creates a huge
administrative burden on lawyers, bankers and companies driving cost up and slowing down execution.
Our Virtual Data Room helps optimize all stages of the deal cycle. From idea marketing to post closing, with
our Virtual Data Room, you can easily and securely share information with potential investors, buyers and
partners.
1. Security:
Our platform is built on the highest industry standards and technology. Our infrastructure has passed the
most demanding security audits and is SAS 70 Level II compliant. You can easily customize security to each
particular user and/or document – which gives you ultimate control over disclosure.
2. Service:
Our experienced Deal Coordinators will work with you to prepare and perform all steps needed to optimize
set up and execution of your transaction. This includes Virtual Data Room structure design, scanning and
upload of documents, permission management and the rest of our suite. Each project is assigned a local
dedicated Deal Coordinator who is available 24/7.
3. Simplicity:
Our interface and process makes it extremely easy for you to manage the Virtual Data Room. Everything is
essentially point-and-click, meaning there is no learning curve. Although the technology-end of the Virtual
Data Room is quite complex, from the user perspective, it could not be easier.
4. Speed:
Virtual Data Rooms can be set up in a matter of minutes. Our interface and infrastructure are designed to
make the process quick and easy so that you can get started immediately.
5. Cost Certainty:
The cost of our Virtual Data Room is certain and transparent. Our fees include unlimited use of our dedicated
Deal Coordinators and their expertise. There are no hidden fees, overnight or weekend charges.
24 hours a day, 7 days a week, 365 days a year! Our Deal
Coordinators have been selected for their M&A experience
with banks and investment rms.

3. Over the years, our platform has evolved with the help of nance professionals, lawyers and
corporations. All the functionality of our platform is built to optimize transactions, to give our users
the best and most secure Virtual Data Room experience possible.
Simplicity
The EthosData platform is designed so that both users and administrators can apply its functionality easily
without any training. Its tools and practicality make it very simple for users to get the most from the platform.
Windows Explorer Look and Feel
Users will be able to start working in the Virtual Data Room almost immediately. Navigation has a very familiar
interface, based on the Windows Explorer aesthetic and functionality. It effortlessly guides users and
administrators through the content, without the time-constraining process of training.
Google Powered Search
All documents are searchable by title and content using the world’s leading search engine, Google . Search
terms can be simple or advanced and search results are prioritized by relevance.
Site Map
The Virtual Data Room provides a single view of the entire project that can be easily printable or exportable as a
worksheet. If you need to work on multiple documents, the Site Map allows you to stay in the same window
instead of digging through various folders.
Document Messages
Administrators can easily send new
content or links to all users. Users can also
opt to receive daily or weekly emails
highlighting any changes in the Virtual
Data Room.
New Items
Users can get a list of the les that have
been uploaded to the project since their
last log in date or within a date range.
Users can also lter to show only unread
documents.
Access your
Virtual Data
Room anywhere
in the world.
www.EthosData.com

4. Security
Security is top priority for our clients. We continually invest to keep our technology and platform secure and
con dential.
Infrastructure Security
Our servers are housed in two geographically remote and highly secure data centers with SunGard Availability
Services (SAS70 Type II certi ed), the industry-leading hosting service provider that boasts over 10,000 global
clients. These facilities are used by a number of leading banks, government agencies and blue-chip corporations.
Each facility uses real-time replication, multiple connections, alternate power sources, intrusion detection and
state-of-the-art emergency response systems for further data protection. In addition, re wall mechanisms, virus
scanning and intrusion detection software are continuously monitored on our platform. The hosting facilities are
equipped with video surveillance, proximity card readers and biometric scanners, which operate 24 hours a day,
7 days a week and 365 days a year.
Application Security
Over the years, our software engineers have responded to client and regulatory requirements to ensure that our
application adheres to the highest security standards. This guarantees that all content is safeguarded against
unauthorized access.
Data Encryption
All communication transmitted to and from the Virtual Data Room is protected with 128-bit encryption.
Document Protection and Locking
We use the strongest document level protection available. Our document security provides the ability to
remotely lock down PDF documents. The site administrator can easily control whether users can copy, print,
forward or alter a document.
Our Virtual Data Room can block the use of the “print screen” key, and add a personalized watermark. This
encryption and locking functionality can be enforced on any PDF document posted to the Virtual Data Room
system. Our Virtual Data Room allows you to track and audit usage and even alter permissions and revoke read
access after the document has been distributed.
Process Security
Our operations have been audited for processes, technology and security by leading nancial institutions and
law rms. We also perform regular internal audits to ensure that all points of potential data compromise are
minimized.
Personnel Security
In addition to layers of technical security, we rigorously screen our staff, requiring each employee to sign a non-
disclosure agreement. All EthosData employees from software engineers to account managers, undergo a
thorough background check. All members of staff go through comprehensive training in data privacy and
compliance prior to any involvement in client transactions. All client data is kept strictly con dential and all user
passwords are stored in our secure database in a hash format, inaccessible by even our technical team.
Taking every precaution to
ensure that your deal is safe
and secure
www.EthosData.com

5. Advanced Functionality
Our Virtual Data Room provides simple, effective tools that allow our clients to obtain valuable information
regarding the individual interest of each user. It also tracks every single action for compliance, and provides a
very powerful and easy to use platform to organize all questions and answers about a document or folder.
Reporting
Get detailed information about the activities of each user or organization including what documents he or she
has viewed, questions asked and log-ins. Information is presented in an easy-to-read graphical format. The
underlying detailed information can be exported to Excel for further analysis.
QnA
Manage the entire the ow of questions and comments about a given document with convenience and ease.
Administrators can answer multiple questions, add links to existing documents and export to Excel for easy
organization.
Audit
The Virtual Data Room logs every action performed by users in the system. Site administrators can search
these actions using our comprehensive audit search tool. Each audit record will provide information on the
action, the user that performed the action, the exact date and time when the action was performed, and any
additional metadata relevant to the action. This ensures full coverage to minimize the risks associated with all
aspects of compliance and disclosure.
Customized to your
speci cations for ultimate
disclosure
Speed
Our platform and processes are set up so that projects can be launched in minutes.
Add a folder structure in one go
Easily upload entire projects with multiple les and folders. No need for cumbersome installations or plug-ins.
Bulk upload of users
Adding a list of users is as easy as pasting their email addresses together in one text box. The platform will do
the rest, guiding the administrator through the process with a few simple steps.
Open documents fast
Our PDF based document encryption provides a secure and speedy experience for the user. Users can also
download more than one le at a time with the bulk download tool.
www.EthosData.com

6. Speed, Security and Service
brought to you by EthosData the leading provider of
critical document exchange services.
www.EthosData.com
contact@EthosData.com
(c) 2010 EthosData Limited