With MS Lync your company gains a powefull framework for collaboration. But are your end users taking all possible advantage of your IT investment? How optimized is your team's collaboration with MS Lync? With MeetingSphere your meeting's effectiveness and how to enhance group collaboration discovering major improvement areas.

1. How Productive are your meetings
with Microsoft Lync?
MeetingSphere for Organizational Diagnostics
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2. Facts about meetings
Global:
 More distributed teams
 More Web conferences
 More collaboration
happening on a global
scale
Time consuming:
 Meetings account for 20+
hours per week
 Managers spend between
25-80% of their time in
meetings
Wasteful:
 Surveys show over half of
meeting time is wasted
 Best work doesn’t happen
until 5th hour of meeting
Globally challenging
• Time zone differences
• Cultural barriers
• Language limitations
• Technical hurdles
Expensive:
 Over $263 Billion spent
on physical meetings &
events in 2009 in US
 $2+ Billion on Web
conferencing tools
Non-productive:
 53% daydream
 70% bring other work
 40% admit to dozing
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3. The value of a good meeting?
A good meeting… For your Organization …
► Engages engage participants
fully – hearts & minds
► Creates an environment where
people feel free to share and
listen to different perspectives
► Supports free-flowing ideation &
creative thinking
► Drives real time collaboration &
co-ordination
► Makes better use of precious and
face/call time.
► Is well planned & in preparation
and follow through
► Is one people accept to join
► Ensures more complete input on
issues and opportunities
► Liberates the flow of ideas &
solutions
► Informs sound decision-making
► Fosters commitment within teams
► Makes collaboration easier
► Increases productivity
► Accelerates the process of
innovation
► Allows groups across your
organization to work together –
regardless of time zone or
location
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4. Microsoft Lync is a unified communications
platform designed to enhance your meetings
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5. How is your organization really benefiting from
MS Lync?
► With Lync IT departments provide a powefull framework
for collaboration.
► Are your users taking all possible advantage of Lync?
► How optimized is your group collaboration?
► With MeetingSphere you evaluate how meeting
collaboration can be enhanced.
► Easily discover improvement areas:
► Improve your network bottlenecks
► Provide better user training
► Enhance visual collaboration
► Maximize return on investment
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6. What is MeetingSphere?
MeetingSphere is meeting productivity software
► Actively engages participants in face-to-face, online or hybrid meetings
► Generates a higher volume of ideas, inputs and contributions
► Allow people to say what is really on their mind
► Support online team collaboration
(synchronous and asynchronous)
► Saves time and eliminates un-necessary
work
► Brings accountability and transparency to
the decision-making process
“Real knowledge in real time”
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7. Three tiers of collaboration technology
► Collaboration applications
► Collaboration platforms
► Collaboration infrastructure
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8. Where does MeetingSphere fit?
MeetingSphere complements
existing tools
► Leverages the ease-of-use and
functionality of desktop
productivity tools such as Word &
PowerPoint
► More structured for group work
than enterprise social networking,
file//content sharing and project
management applications e.g
Huddle, DropBox, SmartSheet
etc.
► Complements document
repositories and knowledge
systems e.g. SharePoint, Alfresco,
Base Camp etc.
► MeetingSphere is designed for
any place, any time collaboration
– built to support online meetings,
calls, events/conferences and
workshops
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Web Conferencing &
Video conferencing
Tools for doing the work
MS Word MS PowerPoint
Adobe Tools MS Excel
Tools for talking about the work
Email Chat/ VOIP
MS LYNC
Document, File & Content Sharing
and Knowledge Systems

9. MeetingSphere assists in change management
processes

10. How optimized is your team’s collaboration
with MS Lync?
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11. Organizational Diagnostic
1. Collect feedback and data on how your staff manage meetings and
conference calls (anonymously!)
2. Our consultant will report the results and areas of concern
3. We then support an engagement to deep dive into the areas of
concern
4. Use efficient group processes and high levels of engagement to
develop potential solutions, which are then prioritized
5. Develop actions to implement the prioritized solutions
6. Fully Document and report the findings and solutions
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12. So how does MeetingSphere makes an organizational
diagnostic more efficient?
Capture information about relevant
areas of concern.
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2
Move content from
discussion to a Rating
Tool to prioritize and rate
ideas.
4
Generate Session
Reports instantly with
Report Maker.
6
Start with an on-line
organizational diagnostic.
1
Move content to a
Discussion Tool for joint
analysis and group
problem solving.
3
Assign priorities and follow-up
actions with Action Tracker.
5

13. And you can always ensure the right follow up is made
Capture information about relevant
areas of concern.
13
2
Move content from
discussion to a Rating
Tool to prioritize and rate
ideas.
4
Generate Session
Reports instantly with
Report Maker.
6
Start with an on-line
organizational diagnostic.
1
Move content to a
Discussion Tool for joint
analysis and group
problem solving.
3
Assign priorities and follow-up
actions with Action Tracker.
5
Follow up on action items
inside MeetingSphere or
export to other project tools.
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14. MeetingSphere most common uses
► Organizational diagnostics & discovery meetings
► Strategy workshops
► Key account planning
► Change management programs
► Project risk assessment
► Business continuity
► Project learning reviews
► Etc.

15. Every day more companies that are using MeetingSphere
Herts Police

16. About groupVision
► groupVision is a MeetingSphere business
partner that specializes in group
collaboration.
► We provide software tools and the expertise
to apply them in any type of collaborative
working environment.
► Combined with a clear understanding of your
objectives we design interactive and
participative working environments that
transform your organization to thrive in the
21st century.

17. Please keep in contact following us in Linkedin!
https://www.linkedin.com/company/groupvision