SAP Ariba SCC Overview Almirall 14092021

SAP Ariba Supply
Chain Collaboration
Septiembre, 2021

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© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ
SAP Ariba Supply chain collaboration
Purchase Order collaboration
Subcontracting Proceso
Visibilidad empresarial colaborativa
CMO (Contract Manufacturing Operation)
AGENDA
© 2021 SAP SE or an SAP affiliate company. All rights reserved. ǀ Public

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Purchase Order collaboration
AGENDA

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SUPPLIERS | SELL TO SETTLE
Ariba Network
BUYERS | SOURCE TO SETTLE
SAP CLOUD
PLATFORM
CUSTOMER VALUE
SERVICES
Products Services Ariba Network
Note: SAP Ariba Procurement Analytics included in all solutions
Indirect
access to
SAP ERP
Catalog
Enablement
Sourcing
Support Desk
Supplier
Enablement
End User/
Supplier
Support
eAuction
Support
SUPPLIER MANAGEMENT
SAP Ariba Supplier Lifecycle
& Performance
SAP Ariba Supplier Risk
PROCUREMENT
SAP Ariba Buying
SAP Ariba Commerce
Automation
FINANCIAL SUPPLY CHAIN
SAP Ariba Payables
SAP Ariba Invoice
Management
SUPPLY CHAIN
SAP Ariba Supply Chain
Collaboration
STRATEGIC SOURCING
SAP Ariba Sourcing
SAP Ariba Contract
SAP Ariba Spend Analysis
SAP Ariba Solutions

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SAP Ariba Solutions
SUPPLIERS | SELL TO SETTLE
Ariba Network
PROCUREMENT
DIRECT
MATERIALS
FINANCIAL SUPPLY
CHAIN
SUPPLIER
MANAGEMENT STRATEGIC SOURCING
BUYERS | SOURCE TO SETTLE
SAP CLOUD
PLATFORM
CUSTOMER VALUE
SERVICES
Products Services Ariba Network
Note: SAP Ariba Procurement Analytics included in all solutions
SAP Ariba Supplier
Lifecycle & Performance
SAP Ariba Supplier Risk
Management
SAP Ariba Sourcing
SAP Ariba Contract
Management
SAP Ariba Supply
Chain Collaboration
SAP Ariba Buying
SAP Ariba Commerce
Automation
SAP Ariba Spend
Analysis
Indirect
access to
SAP ERP
Catalog
Enablement
Supplier
Enablement
End User/
Supplier
Support
Sourcing
Support
Desk
eAuction
Support
SAP Ariba Payables
SAP Ariba Invoice
Management

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SAP Ariba Supply Chain Collaboration Journey
▪ Direct Material
Collaboration
▪ Plan Driven
Execution
▪ Outsourced
Manufacturing
▪ Consignment
▪ Multi-tier
collaboration
▪ Forecast
collaboration
▪ Quality
Notifications
▪ Quality Inspections
▪ Supplier
Managed
Inventory
▪ Quality Review
▪ Handling Units &
Packaging
▪ Supply Chain
Monitor
2014 / 2015
2016
2017
2018
2019
CONTINUOUS IMPROVEMENTS
▪ Serialized Product
▪ Supply Chain Impact
Analysis Report
▪ Trading Partner
Workbench (Enhanced
User Experience for
Supply Chain Users)*
2020

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SAP Ariba Supply Chain Collaboration
Brings visibility and efficiency to direct materials procurement for manufacturing
Supplying Companies
Buying Company
Contract manufacturers
Components suppliers
Subassembly suppliers
Raw material suppliers
▪ Collaboration simplicity with a single business network
▪ Embedded supplier onboarding services
▪ End-to-end process orchestration to validate and enforce compliance
▪ Order-, Planning-, Inventory- and Quality-Collaboration
buyer supplier
Network

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Network
SAP Ariba Network – Supplier Collaboration Options
Supplier Connectivity
Integrated
(EDI)
planner/buyer suppliers
Suppliers ERP
Ariba Portal

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Order Collaboration for real-time visibility
▪ Enables collaboration with
direct materials trading
partners
▪ Complements and extends
back-end systems
▪ Provides instant visibility into
availability of supply
Consignment PO’s / SA
Purchase Order (PO)
Purchase Order
Schedule Agreement Release
Component Inventory Data
Goods Receipt Notice
Component Receipt Notice
PO Confirmation
Component Consumption
Advance Shipping Notice
Self Billing/ERS Invoice
Component Ship Notice
Consignment Stock
Movements
Invoice
Payment
buyer supplier
Supplier
BENEFITS
Schedule Agreement (SA) Releases
Subcontracting PO’s / SA
SA Release Review
Network
Buyer/Planner

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Forecast Collaboration
Inventory Collaboration
(Supplier Managed
Inventory)
Quality Collaboration
Advanced Collaboration Processes SOLUTION
▪ Share mid-/term supply
forecast and trends with
supplier to reduce risk of
stock-outs
▪ Provide current stock & gross
demand visibility to suppliers and
remove purchase order creation
effort on buyer side and optimal
production on supplier side
▪ Ensure consistency of quality process:
- Quality Notifications
- Quality Inspections
- Certificates of Analysis
Inform suppliers in real time and
integrated to SAP ERP QM

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SAP Ariba Network
Forecast
Collaboration
▪ Forecast / Net Demand Visibility
▪ Forecast Commit
▪ External Manufacturing Visibility Inventory
Collaboration
▪ Supplier/Vendor Managed Inventory
▪ Gross Demand & Min-/Max Inventory levels
▪ Planned shipments (scheduling agreement release)
▪ Replenishment Order (basis for PO)
Quality
Collaboration
▪ Quality Notifications
▪ Quality Inspections
▪ Quality Review
Purchase Order Collaboration
▪ Standard Purchase Orders
▪ Consignment PO‘s
▪ Sub-Contracting PO‘s
▪ Scheduling Agreement Releases
▪ Return Purchase Orders
▪ Confirmations, ASN & Invoicing
▪ Multi-Tier Orders
▪ Supply Chain Monitor
SAP Ariba Supply Chain Collaboration Full Scope

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230
Customers globally Transacting Customers across > 50.000
supplier relationships
• ~42 active implementations
105 48
Innovations in 2020
Fastest growing spend category on worlds largest b2b network
Customer examples across Industries

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Why do companies implement SAP Ariba SCC?
• Reduced inbound delivery processing (up to 50% FTE less in
warehouse receiving area)
• Reduced overall procurement time (confirmation feedback
from 17 days to 3 days)
• Improved fulfilment 2X OTIF to 90%
• Time savings 1 hour per day per planner/buyer
• 65% reduction in excess and obsolete inventory
• 25% improvement in inventory turns
• 5% increase in on-time delivery in-full (OTIF) to customer
• 87% reduction in planning/execution cycle time
• Order follow-ups/expediting reduced from 1-2 days to 1-2
hours
• Supplier onboarding time went down from 3-4 months to 3-4
weeks
Some of the hard fact customer benefits

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AGENDA

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SAP Ariba Network
(Purchase) Order Collaboration
▪ Standard Purchase Orders
▪ Consignment PO‘s
▪ Sub-Contracting PO‘s
▪ Scheduling Agreement Releases
▪ Return Purchase Orders
▪ Confirmations, ASN & Invoicing
▪ Multi-Tier Orders
▪ Supply Chain Monitor

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Create PO
Confirm PO
Advance Ship Notice
Purchase Order (PO) Collaboration demonstration
Accept/Reject PO
confirmation
(re)Confirmation PO
Supplier
Change PO (optional)
Payment
Invoice
Goods Receipt Notice
Buyer
CAPABILITIES
▪ Ability to communicate granular
demand by multiple dates and
quantities
▪ Facilitating efficient order
fulfilment process to meet
repetitive manufacturing
requirements
▪ Hundreds of fields supporting
direct materials
BENEFITS
▪ Obtain real-time status
information
▪ Improve visibility into availability
of supply
▪ Provide suppliers with greater
transparency for into longer-term
and near-term demands of their
customers
buyer supplier
Network

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Digitalización y Automatización del ciclo de vida de los pedidos de compra en ESO y Equipo de Reposición.
Recuperando el trabajo realizado en el primer piloto, necesitamos el flujo del pedido de compra integrado en
la herramienta para automatizar el proceso. La Figura 1 es un diagrama de flujo que muestra el ciclo de vida
de la orden de compra y las tareas a registrar. En algunos pasos del proceso, es necesario agregar
información para requisitos adicionales.
1.La orden de compra se creará en SAP ECC, pero la herramienta la enviará/compartirá y el Proveedor
debería poder acceder a la orden de compra directamente en la herramienta. Sin embargo, también es
necesario enviar el programa de PO y Supply en PDF por la herramienta, habiendo adjuntado los documentos
en la plataforma. Antes de enviar la orden de compra, debemos tener el control
2. Confirmación del proveedor. Si los proveedores no confirman en 10 días, enviar recordatorios por email
después de 2 días. Si no hay confirmación después de 2 días adicionales, enviar una notificación automática,
diciendo que el perdido se considera confirmado
3. Cuando alguno de los parámetros como precio, cantidad o fecha en la primera confirmación por parte del
proveedor sea diferente a los iniciales enviados por Almirall, la persona que creó el PO necesita recibir una
alerta informando de esta discrepancia. Puede ser un email o una notificación en la herramienta, por ejemplo,
informando claramente qué ha cambiado con respecto a la propuesta anterior. Cuando el proveedor confirma,
el estado de la orden debe cambiar a ¨confirmado¨ y vincularlo con el estado que se muestra actualmente en
SAP, que aparece en la transacción de MD04. --> Antes de que la confirmación se transfiera a SAP,
necesitamos tener control / aprobación en Ariba. Si no hay diferencia, está bien transferir a SAP directamente.
Específicamente para la diferencia de precio cuando el proveedor confirma la orden de compra, necesitamos
un canal en Ariba para comunicarnos entre el proveedor y el equipo de compras directas de Almirall . ¿Como
podríamos configurar la tolerancia en diferentes niveles en Ariba PO: nivel de GR (PO vs GR), nivel de IR
(GR vs IR)?
4. Almirall debería poder modificar el PO directamente mediante la herramienta o en SAP, pero permitiendo
que ambos sistemas estén sincronizados. Cualquier cambio en una de las plataformas debe mostrarse y
cambiarse automáticamente en la segunda --> El proveedor puede cambiar la fecha en la herramienta pero
no puede bajar a SAP, sólo una advertencia. Sólo la fecha final acordada se baja al SAP.
5. Cualquier cambio de PO debe guardarse como una versión. Habrá un cambio de repositorio para estar al
tanto de todos los cambios realizados (qué cambio y cuándo).
6. Cuando el producto esté disponible, CMO lo informará mediante la herramienta. La lista de empaque y el
COA (entre cualquier otro documento de envío requerido) se cargarán en la herramienta. La herramienta
debe tener como requisito archivar toda esta documentación. Será un nuevo estado (diferente al anterior
¨confirmado¨), ¨ASN¨ (Notificación de aviso de envío) y este estado deberá volver a vincularse con el que se
muestra actualmente en SAP, que aparece en la transacción MD04. La persona que creó la orden de compra
debe recibir una advertencia una vez que finalice el ASN. La documentación debe estar disponible por otros
departamentos como Comercio internacional, para seguir con el flujo de la forma convencional.
PO Collaboration

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(GR vs IR)?
PO Collaboration

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(GR vs IR)?
PO Collaboration

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(GR vs IR)?
PO Collaboration

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(GR vs IR)?
PO Collaboration

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(GR vs IR)?
PO Collaboration

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Quality Collaboration- Quality Certificate with ASN
 Customer ability to
request quality certificate
(CoA Certificate of
Analysis) with PO line
item
 Supplier ability to attach
quality certificate along
with ASN
 Automatic creation of
quality certificate record
in ERP.
Buyer
Backend
Send PO with certificate request
Order
Receive OC
SAP ECC
OC
OC
Order
Invoice
Receive Invoice
Invoice
Supplier
Ariba
Network
Receive ASN with Certificate
ASN
ASN
Create
Certificate
Record
Goods receipt signal
GR
GR
Buyer

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Quality Collaboration Process – Quality Certificate required

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Quality Collaboration Process – Quality Certificate need to be attached

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Digitalización y Automatización del ciclo de vida de las ordenes de compra que afectan a otros
departamentos.
1. Si el comercio internacional interviene en el proceso por parte de Ariba, el punto 5 es el mismo
que el explicado cuando solo participa ESO. Pero aparte de la persona que creó el PO, la
advertencia debe enviarse al correo electrónico general de DISTRIBUCIÓN. De esta forma,
Comercio Internacional puede controlar cuántos pedidos tienen pendientes para gestionar el cobro
porque ya se encuentran en estado ¨ASN¨. --> Para ESO/CMO.
2. Cuando se haga GR, el contacto de atención al cliente del Proveedor debe recibir una alerta
para informarles que pueden enviar la factura a partir de ese momento. Factura para ser archivada
por el proveedor en la documentación de PO. --> MUST HAVE. Es necesario tener la posibilidad de
24 horas de retención antes de informar a los proveedores de GR.
3.Se necesitan una tercera sección en el menú de PO: INVOICE (las otras dos eran
¨CONFIRMACIÓN¨ y ¨ASN¨). En esta sección se adjunta la factura y Cuentas por Pagar recibirán
una notificación y luego se procederá con la factura y el pago.
PO Collaboration – Órdenes de compra que afectan a otros departamentos

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departamentos.

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departamentos.

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AGENDA

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Ariba Supply Chain Collaboration - PO Collaboration Subcontracting Proceso
Gestion del pedido de subcontratación:
1. Actividad que se va a realizar. En el supuesto que se necesiten materiales de un
tercero informar de los mismos (especificaciones, cantidades y tiempos)
2. Precios y fecha necesaria de entrega a Almirall
Monitorizar el stock propiedad Almirall ubicado en el
vendor/subcontractor/manipulador. Reproducir los movimientos de consumo y scraps
del Vendor a nuestro SAP
3. Necesitamos la herramienta para reducir la complejidad para coordinar el PR/PO
para los productos terminados subcontratados, así como los componentes
requeridos. Es decir, el resultado de ejecución de MRP/MPS generará el PR para los
productos terminados subcontratados, así como para los componentes. Actualmente,
el equipo de planificación necesita crear manualmente el PR/PO para subcontratar
componentes.
4. Actualmente, es difícil recibir la confirmación del proveedor subcontratista para la
fecha de entrega de los productos terminados subcontratados. Por la complejidad de
la coordinación de los componentes requeridos. Necesitamos la herramienta para
reducir tal complejidad de la coordinación, para que el proveedor subcontratante
pueda confirmar la fecha de entrega fácilmente.
PO Collaboration – Subcontracting

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Subcontracting collaboration process
Buyer Supplier/Contract
manufacturer (CM)
Subcontract purchase
order
Goods receipt notice
Component ship
notice
Payment
Component inventory
status
Component receipt
notice
PO confirmation
Component
consumption notice
Advance ship notice
Capabilities
▪ Informs CM about product
ordered and components to
be used
▪ Enables buyer and CM to
share component
consumption data
Benefits
▪ Allows buyer to leverage
purchasing power while
maintaining visibility and
control into contract
manufacturing process
▪ Improves visibility into
availability of supply,
inventory, and production
status
▪ Drives greater efficiencies
between multiple supply chain
parties
Self-billing/ERS
invoice (option A)
Invoice (option B)
buyer supplier

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componentes.

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componentes.

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componentes.

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AGENDA

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Visibilidad empresarial colaborativa -
Es una plataforma importante que muestra una visibilidad amigable de nuestro negocio, el estado de nuestros
productos y el desempeño de nuestros proveedores; necesitamos una herramienta considerada como portal de
proveedores. Necesitamos datos en tiempo real y vivos que nos permitan tener en SCC los siguientes
requisitos:
1. KPIs: OTIF (con causas raíz) - On Time In Full, LT, DIO - (días de inventario
pendientes)
2. Suministro de programas en tiempo real para cada SKU. Al seleccionar un SKU,
deberíamos poder ver el stock actual, las próximas entregas, las ventas, el stock al
final de cada mes y las coberturas. Podemos cambiar valores en Ariba para próximas
entregas por ejemplo y se sincronizará y cambiará también en SAP y Ariba
actualizará en el momento la nueva situación con este cambio aplicado.
3. Precisión del pronóstico por SKU con advertencia cuando hay una desviación
relevante del mes anterior.
4. Estado por Proveedor: mostrando una lista de pedidos abiertos aún pendientes de
entrega (mostrando su estado, si está ¨confirmado¨ o ¨ASN¨ por ejemplo), monto
facturado o cantidad en cualquier rango de tiempo seleccionado por este CMO (para
conocer el volumen en cantidad y EUR de este proveedor y su evolución), SKU de
este CMO involucrados en un cambio de Artworks pendiente de aprobación, pedidos
con GR pendientes de pago, KPIs arriba solicitados ...
5. La gestión del stock en consignación, para API (intermedios) u otros componentes,
es importante para involucrar las órdenes de compra con los materiales necesarios
para producir la orden de compra en caso de que sean materiales suministrados por
Almirall.
6. La gestión de Inventario de Proveedores - Capacidades a implementar en caso de
que se acuerden modelos donde el proveedor es el que gestiona nuestro inventario.

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requisitos:
pendientes)
Almirall.

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requisitos:
pendientes)
Almirall.

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SAP Ariba Network
Inventory
Collaboration
▪ Supplier/Vendor Managed Inventory
▪ Gross Demand & Min-/Max Inventory levels
▪ Planned shipments (scheduling agreement release)
▪ Replenishment Order (basis for PO)

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Evaluate customer stock on hand and projected stock (10 weeks)

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Supplier Managed Inventory
What are the key elements need for SMI ?
Inventory/Stock-on-Hand
+
Gross Demand
+
Min & Max Stock level
(product master)
Replenishment Order (basis for PO)
Supplier
Buyer
Purchase Order

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requisitos:
pendientes)
Almirall.

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Forecast Collaboration Demonstration
Forecast/Net Demand
Forecast Commit
buyer supplier
Supplier
Buyer/Planner
Review Supplier Commit
CAPABILITIES
▪ Collaboration on forecasting
processes
▪ Configurable inter-company
business rules
BENEFITS
▪ Aligns supply and demand
planning over multiple time
horizons
▪ Enables buyers and suppliers to
identify potential shortages or
overages and address them
▪ Ensures buyers and suppliers
are aligned on material
requirements over time, including
frozen periods
Network

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Forecast Collaboration – Source of Forecast
Forecast /
Net Demand
SAP APO
SAP ECC/S4
SAP IBP
Non-SAP
Supply Forecast Key-
Figure
Buyer

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Forecast Collaboration
Integration SAP IBP to SAP Ariba SCC and back
Forecast
Forecast commit
ProductActivityMessage cXML
ProductReplenishmentMessage cXML
Portal /
B2B
SAP Ariba Supply
Chain Collaboration
(Supplier)
SAP Integrated Business Planning (IBP)
(Planner/Manufacturer)

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requisitos:
pendientes)
Almirall.

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requisitos:
pendientes)
Almirall.

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Consignment collaboration process
Buyer Supplier/Contract
manufacturer
Consignment
purchase order
Component stock
receipt notice (POD)
Consumption:
consignment transfer
Payment
PO confirmation
Advance ship notice
Self-billing/ERS
invoice (option A)
Invoice (option B)
Capabilities
▪ Provides suppliers with
visibility to movements related
to consigned inventory
Benefits
▪ Improves buyer cash flow and
inventory turns by deferring
transfer and payment of goods
until they are consumed
▪ Minimizes risk of material
stock-outs
▪ Reduces replenishment lead
times
buyer supplier

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requisitos:
pendientes)
Almirall.

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Supplier Managed Inventory Process w Replenishment Order
Replenishment
Order
Advance Ship
Notice
Demand, Stock on
Hand, Min/Max info
Goods Receipt
Notice
Payment
Invoice
Supplier
PO based on
replenishment order
buyer supplier
Buyer
CAPABILITIES
▪ Collaboration on end-to-end
supplier-managed inventory
(SMI) process
▪ Push-based replenishment
based on min/max inventory
policies
▪ Dashboards providing min/max
alerts and planned shipment
calculations
BENEFITS
▪ Optimize inventory levels
▪ Ensure supplier compliance to
min/max inventory rules
▪ Improve order fill rates in
demand driven supply chains
▪ No PO creation effort on buyer
side
Create Planned
Shipments
PO Confirmation
Network

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AGENDA

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CMO (Contract manufacturing operation)
CMO Proceso (Contract Manufacturing Operation) - Almirall no proporciona el componente, sólo
compra el producto acabado.
1. Planificación: revise la lista de Solicitud de Compra (PR) con el programa de Suministro de un
plazo de 2 años.
2. Reposición: convierta el PR en PO manualmente uno por uno, seguimiento de PO desde la
confirmación del proveedor hasta la entrega de la mercancía en el almacén.
3. SRM (Supplier Relationship Manager): resuelve el problema de la diferencia de precio
(actualmente hay un informe de VIM - Vendor Invoice Management) . La variación de precio solo
debería aparecer en Ariba , no en VIM - Vendor Invoice Management.
4. QC (control de calidad): procese el paso de control de calidad, incluido el problema de control de
calidad. Es importante saber cuándo el producto terminado será aprobado por control de calidad y
estará lista para entregar a los clientes.

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plazo de 2 años.

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plazo de 2 años.

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plazo de 2 años.

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plazo de 2 años.

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Capabilities
▪ Joint record and resolution
process for quality issues
initiated by either trading
partner
▪ Multiple quality notification
types supported
Benefits
▪ Visibility into quality issues
to drive quick resolution
▪ Transparency into rework
or returns of noncompliant
products
▪ Supply chain alignment on
quality information and
compliance
Quality notification collaboration
Buyer Supplier
Quality notification
request Quality notification
response
Quality notification
/deviation request
Direct purchase orders
Goods receipt notice
(POD)
PO confirmation
Advance ship notice
Quality notification/
deviation response
OR
buyer supplier

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Quality collaboration – supplier view

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Quality Collaboration – Buyer initiated deviation
Buyer
Backend
Send PO/SAR
Order
ASN
SAP ECC
ASN
ASN
QN QN
Order
Create QN
QN
Processing Quality Notification
Update QN
QN
QN
Confirm QN
QN Close Quality Notification
Supplier
Ariba
Network
 QN with reference to
PO/ASN
 QN without reference to
PO

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Quality Collaboration – Supplier initiated deviation
Buyer
Backend
Receive ASN
SAP ECC
QN confirmed
ASN
Supplier
Defect during production or
subcontract Component Inspection
QN
QN
QN
Create QN
QN Send QN
ASN
QN
QN
Processing
Update Update
Ariba
Network
New cXML to support the Quality Collaboration process

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Capabilities
▪ Data sharing on inspection of
materials and finished products
▪ Predefined inspection
specifications
▪ Visibility into inspection results
▪ Single place for activities review,
change control and issues
management
▪ Integrated document repository
▪ Event/Incident tracking, audit trail
and reporting
Benefits
▪ Simple and scalable inspection
processes
▪ Fast and transparent inspections
▪ Increased quality compliance
▪ Increased agility of quality
collaboration processes
▪ Flexible and compliant information
sharing
Purchase Order
Quality Inspection
Request
Quality Inspection
results
Quality Inspection
Status
Quality review
document Quality Review
document
Quality Inspection and Document Collaboration
Supplier
Buyer

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Preguntas y próximos pasos

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Advanced Packaging with Handling Units

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➢ Value Proposition
➢ Overview - Handling Units
➢ Feature and Benefit Summary
➢ Buyer Settings
➢ Supplier – Advanced packaging with ship notice
➢ Demo Invision
Agenda

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In today’s volatile, competitive marketplace—with suppliers, trading
partners, and logistics providers spanning across the globe—it is
imperative for companies to have real-time, end-to-end visibility and
control across their supply networks, ensuring that fluctuating customer
demands are met and revenues maximized meeting supply chain
collaboration requirements.
Value Proposition
SAP Ariba Network Supply Chain Collaboration help streamline
processes and improves efficiency to achieve an real time Supply
Chain through better collaboration for Direct and Indirect spend with
Suppliers.
Customer/ Market Perspective SAP Ariba Perspective
Customer pain points
A handling unit is a physical unit consisting of packaging materials (load carriers/packing material) and the goods contained on/in it. A handling unit
is always a combination of products and packaging materials . All the information contained in the product items, for example, about batches, is
retained in the handling units and is always available. Handling units can be nested, and you can create a new handling unit from several other
handling units. A handling unit has a unique, scannable identification number that you can construct according to industry standards such as EAN
128 or SSCC. Customer pain points:
➢ Customers require a level of standardization for the packaging of materials and products they are ordering and receiving from their
suppliers.
➢ Without support for Handling Units during the process of creating Advanced Shipping Notifications, materials can be packed
arbitrarily, making it difficult for customers to streamline their receiving and put-away processes.

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The finished or trading goods that are going to ship/receive will be packed in load carriers. The examples of load carriers (term packaging
material in SAP) are containers, pallets, case cartons and inner-boxes. These packing materials need to be created in material master with
material type “VERP”. The Physical unit of packaging material is called Handling unit (HU). This handling units will have a identification number
in ERP system by either internal or own international recognized SSCC numbers. You can enter vast amount of information in HUs like
tracking numbers and texts apart from weight and volume.
There are several steps in packing function like manual packing and auto packing with single level and multi level packing. For Example, you
first pack the delivery items into carton box, then pack the boxes on to pallets, and finally pack the pallets into containers.
The object ‘Handling Unit’ contains the following attributes:
• Identification number
• Dimension
• Weight
• Volume
• Status
• Products and quantities
• Packaging material
• Packaging specification
Overview - Handling Units

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Packaging Material:
Packaging materials are used to enclose or hold together the packaged goods. You can pack the packaged goods into or onto the packaging
material. The packaging material can be a load carrier. The most important packaging materials are, for example, crates, boxes, containers,
wire baskets, and pallets.on to pallets, and finally pack the pallets into containers.

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Packaging Specification:
A packaging specification is master data. The packaging specification defines all the necessary packing levels for a product in order, for
example, to put away or transport the product. For a product, a packaging specification mainly describes in which quantities you can pack the
product into which packaging materials in which sequence.

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Unique Identification of HU:
Since a handling unit is a physical unit consisting of packaging materials (load carriers/packing material) and the goods contained on/in it, each
handling unit must be uniquely identifiable. You can do this by assigning an identification number. Within a client, this uniqueness can be
ensured using a number range object. Across systems, unique identification is only possible by assigning a SSCC18 .
Because of global networking between manufacturers, transportation service providers, dealers, and consumers, communication between the
instances involved in the supply chain is becoming more important. The basis of efficient processing is a common numbering standard, which
is defined by international standardization organizations (UCC, EAN International).
The UCC/EAN128 and one of its subcomponents, the Serialized Shipping Container Code (SSCC)/Number of the Shipping Unit (NSU), is
defined as a part of these standards, and can be used to identify the handling units transported. This means that within the supply chain, the
UCC/EAN128 and the SSCC can be used to transmit data about the handling unit from instance to instance, for example, via EDI with
EDIFACT or EANCOM standards.
You can uniquely assign SSCCs when you create handling units. SSCCs are used to identify and track handling units.
You can collate the SSCC and other parts of the UCC/EAN128 into a valid bar code chain, or extract them from a bar code chain. The system
generates the SSCC using a separate number range object.

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Feature Summary
Feature:
1. Packaging Instruction/Specification Upload in simple Excel format
2. Auto numbering Configuration for ASN and Handling Units with or w/o SSCC option.
3. New Simplified UI wizard to enable packaging in the ASN screen which can guide the suppliers through steps to create handling units,
define handling unit hierarchies, and printing labels.
4. Auto Packing with initial packing by user guided procedure.
5. Label Configuration and Printing.
6. Integration of the ASN HU with ERP and EDI for Suppliers
Benefit:
1. Advanced packaging with handling units enables buyers and suppliers to increase compliance during the shipping process as well as
improved productivity upon receiving and more accurate handling of arriving inventory.
2. Buyers can now advise suppliers of their packaging needs or allow suppliers to determine how the packaging will be executed
3. Packaging instructions provided by the buyer or created by the supplier determine how products should be nested during the packaging
procedure and allow to leverage the use of bar code labels representing a unique handling unit that can be printed and affixed to each
individual level of the packing.
4. Each handling unit allows for key information to be accurately tracked and updated, while eliminating time-intensive and error-filled
manual input and label reprinting.

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Buyer Settings

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Buyer user interface changes and settings
➢ New Transaction rule
A new rule is introduced under Administration → Configuration → Define default transaction rules to enable advanced packaging
Rule – “Allow suppliers to use advanced packaging on ship notice”
➢ Configure document number ranges. New section appears under Administration → Configuration → Configure Document
Numbering Preferences page for maintaining number ranges for ASN and Handling Units
• On Administration → Configuration / Default Transactions Rules option (Buyer side), the SSCC format rule can be enabled or disabled according
the numbering that you want to configure. This will drive the format of number range in number range settings.
• Rule: "Require suppliers to provide a Global Individual Asset ID for line items on ship notices that conforms to the Serial Shipping Container Code
(SSCC) format.“
➢ Suppliers can also define the number ranges for ASN and HU’s on their end under Company settings → Customer relationship → Numbering preference
options.
IMPORTANT: Supplier's setting overrides Buyer's settings.

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➢ Packaging Instructions / Specifications:
Buyers can now load the packaging specifications under Upload/Download → Upload button
Packing instruction template document attached below.
The packaging instructions are used to define the hierarchy of packing. For ex, box → Carton → Pallet. The template is used to
define the quantities, dimensions and hierarchy of packing
A single material can have one or multiple packing hierarchies. The combination of each hierarchy is identified by “Packing
Specification ID” in the upload template.

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➢ Different scenarios in packing instructions
Auto packing – In case there is only one packing hierarchy for a given material, system automates the packing with the identified
entries in the loaded packing instructions
Multiple Instructions – In case a material has more than one packaging specification ID’s, system will prompt the supplier to choose
one of the options during pack items step on the ASN.

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➢ Different scenarios in packing instructions
Instruction by defaults (Manual) – In case packaging specifications are not maintained for certain materials, Suppliers can pick
the packaging material from the list of packing specification ID’s which are not assigned against any material. These are called
instructions by default.

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➢ Upload Barcode template
• The xslt file used on the Print Label step should be loaded through the ADMIN app.

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Supplier –
Advanced Packaging with Ship Notice

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Supplier user interface changes and settings
Pack Items :
➢ Pack items button appears in the Create Ship Notice page.
➢ This button opens a packaging wizard that highlighted related steps (2 through 4) through the packaging screen:
• Define packaging instructions
• Confirm packing plan
• Print shipping labels

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Overview of steps:
➢ Create ship notice
• We can go to packing wizard clicked on "Pack Items" button on this page.
• To go to packing wizard the Buyer must have packing instructions uploaded.
• To go to packing wizard the Buyer or Supplier must have numbering configured (Handling Unit or GS1).
➢ Define Instructions
• This will be show as first page when we have Auto, Multiple instructions and or Default instructions.
• You cannot go to next step if there are any material without packing instructions related.
• For Multiple instructions the user have to choose a packing specification id from a drop down.
• For Default instructions the user have to choose the material container as first and them he can make his own hierarchy based on the
packing materials, the user can add levels until used all of them and he can delete them too but the packing hierarchy must have at
least one level.
➢ Confirm packing
• This will be show as first page when we have auto-packing instructions.
• The user can go to "Define Instructions" step to change the packing hierarchy or any info there.
• On this page the user can rearrange the packaging using the "Move to" functionality. He can move a material to another handling unit
with free space.
• When the user are ready he can go to next step doing click on Next button.

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Overview of steps:
➢ Print Labels
• In this step you can print each label for handling unit, a PDF file is generated based on Barcode template.
• The Print label shows us the handling unit number or the GS1 number (if the SSCC format rule is enabled) generated according our
numbering settings.
• The "All Print Label" link is not available at this moment.
• To exit of wizard and go to ASN Review we can click on NEXT button.
➢ Review ship notice
• This page is to confirm the ASN and submit it.
➢ Print Pack Items
On this page we have a "Print Pack Items" button when we came from packing wizard (Only when came from Print Label step), if we click
on this button we will go to Print Label page. This would be helpful in case we need to print the labels again for some reasons.
The "Previous" button point us to the ASN create page and will loose the packing info because currently the Draft functionality is not
available with Packing wizard.
If you click on "Submit" button the ASN will be submitted to the Buyer side.

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Invision links
1. Advance packaging with Handling Units
https://sapse.invisionapp.com/share/EGN0W8PCT23

SAP Ariba SCC Overview Almirall 14092021

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